Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday April 23, 2024, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from March 19, 2024 School Board Special Meeting (Board Retreat)
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from March 26, 2024 School Board Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from April 9, 2024 School Board Special Meeting (Study Session- Midyear Data)
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
In person attendance will be limited to the capacity of the Boardrooms (149 people). Livestream will be available to all who are unable to attend.
In person attendees will have the opportunity to register to speak when they arrive at the meeting. Doors will open at 6:00pm. The public comment portion of the agenda will be limited to one hour. Individual comments will be limited to three minutes each, the Board President may interrupt if a comment is too lengthy or is personally directed.
Please use the link below to submit written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda, which will become public record. Those who would like to submit a written comment may do so using the link below until 3:00 the day of the meeting.
Sign up here to request to submit a written comment
In accordance with RCW 42.30.240, the board allows the opportunity for individuals to provide oral comment at a meeting remotely if oral comment from other members of the public will be accepted at the meeting. If you will have difficulty attending our meeting by reason of disability, limited mobility or any other reason that makes physical attendance at a meeting difficult, please call Erin Verschoor at (425)431-7003 or email verschoore398@edmonds.wednet.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding participation in the Voluntary Employee's Benefit Association for the Edmonds Principals' Association for 23-24
Background:
The District and the Principals Association have authorized their participation in the Voluntary Employees Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2023-2024 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single reading, approve Edmonds Principal Association (EPA) MOU regarding changes to 24-25 work year and professional development fund allocation
Background:
Per the attached MOU, each Edmonds Principals Association member agrees to take three furlough days, in addition to foregoing $2,400 of their professional development allotment for the 2024-25 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single reading, approve Edmonds Managers Association (EMA) MOU regarding changes to 24-25 work year and professional development fund allocation
Background:
Per the attached MOU, each Edmonds Managers Association member agrees to take three furlough days, in addition to foregoing $1,900 of their professional development allotment for the 2024-25 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single reading, approve Administrative Assistants (AA) MOU regarding changes to 24-25 work year and professional development fund allocation
Background:
Per the attached MOU, each administrative assistant agrees to take one furlough day, in addition to foregoing their $500 professional development allotment for the 2024-25 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single Reading, Approve restrictions on out of state travel for 2024-25
Background:
In anticipation of the challenging budget situation of the 2024-25 school year, the District will prohibit out of state travel for staff professional development except in such cases where attendance is required for compliance reasons. In those cases, before approving the travel, an assistant superintendent will review that the requirements cannot be met in state.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The 2020 Technology/Capital Levy allocates funds on an annual basis to ensure students at all schools have access to a learning device, as part of the district’s one-to-one initiative. In accordance with the district’s student technology replacement plan, this purchase will provide a new device to 2024-25’s 1st grade, 5th grade, 9th grade, and EdCAP students, which will be assigned to and retained by them for the following four school years.
Background:
The student technology replacement plan provides for each student learning device to be replaced after four school years of use. This ensures that each student has a functioning learning device. In addition, it has afforded the district the ability to recoup some value from replaced technology, which has been used to offset on-going hardware repair costs.
In anticipation of this purchase, the district requested evaluation hardware and pricing from several manufacturers that offer Chromebooks which meet our specifications. Currently, the district has a standard feature-set that includes both a touch-screen and a convertible form-factor. After conducting benchmark testing, evaluating pricing and features, and considering the potential lead time on deliveries, among other factors, it is recommended that we leverage Asus for district Chromebook purchases at this time.
This purchase includes Chromebook devices for 2024-25’s EdCAP, 1st grade, 5th grade, and 9th grade students as well as the spare equipment needed to ensure each student has access to the device that they need for learning, each day. This purchase will be made leveraging the Omnia contract, a competitively bid purchasing contract that is compliant with Washington State bid guidelines.
This purchase also includes 4 years of warranty coverage and accidental damage support from the manufacturer. Accidental damage support allows the district to send damaged devices to the manufacturer for repair. This support, in partnership with the district's in-house repairs, increases the availability of our fleet so that student devices are more readily available. It is also expected to reduce ongoing general fund expenses related to Chromebook repairs.
Contact:
Chris Bailey
Technology Director
Information:
| MARCH 2024 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $5,040,057.70 |
| MARCH 2024 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $209,301.43 |
|
MARCH 2024 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,488,888.16 |
| MARCH 2024 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $20,814,844.93 |
| MARCH 2024 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,851,804.45 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
Students who qualify will compete on a national level in their area of expertise. Club members who elect to attend will have the opportunity to observe and evaluate other projects. This will help them prepare for the following year competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
These students placed in the top 5 at the state conference and have earned a spot at the TSA Nationals Conference. They will go to complete in STEM related events.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
To learn and grow in the game of basketball, both as a team and as individuals, while on a college campus where students can begin to explore what type of university they might want to attend after high school.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
There is a tough 2-day tournament in Mesa, AZ. which offers our athletes a chance to test themselves against good competition. This being a multi-day tournament also simulates the WIAA state tournament at the end of the season. While in Phoenix we plan to take a tour of ASU's campus and their wrestling facility which would be a great opportunity for the athletes to see what a big university has to offer.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students have earned the opportunity to attend the International HOSA convention after qualifying at the state leadership conference.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Technology Student Association (TSA) enhances personal development, leadership, and career opportunities in science, technology, engineering, and math (STEM), whereby members apply and integrate these concepts through intra-curricular activities, competitions, and related programs. Students have been preparing since September to compete in several events related to CTE classes.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
The objective of this overnight trip is to provide and opportunity to compete on a new XC course with lots of different competition. The trip is an opportunity to strengthen the team bond/camaraderie early in the season, set the stage for future success, and create lasting memories.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
Students will be taking what they learned at the state level competition and competing against the best from the nation at the national conference.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
As required by policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds: General Fund (GF), Capital Projects Fund (CPF), Debt Service Fund (DSF), Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).
Background:
Lydia Sellie, Executive Director of Business & Finance, will present the budget report from February 2024.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7023
Information:
Second Reading, Approve Resolution #24-09, 2024-2025 Reduced Educational Program
Background:
Due to a variety of factors the district is facing a budget shortfall for 2024-25. In order to reduce the district's expenditures to the level of anticipated revenues, it is necessary for the district to make reductions in the educational program, including reductions of both certificated and classified positions. Attached is the recommended reduced educational program reflecting identified reductions. This is a second reading and recommendation for approval. It is necessary to have board approval of the Reduced Educational Program resolution in order to notify affected certificated employees by May 15, 2024 as required by law. These numbers may change as we process additional resignation and retirement requests. After the reduction, recall will be processed according to the applicable bargaining agreement.
Final decisions regarding the entire 2024-25 budget will be completed in time for the budget public hearing in July. We are still processing the feedback we received from the Balancing Act survey as well as the feedback submitted via the Google form on our district website. We are very grateful to those who completed the survey and provided comments and feedback.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Approval of change order Authorization for the MTHS HVAC Replacement Project in the amount of $799,439.71. The Capital Projects Office has determined that certain HVAC equipment requires immediate procurement to ensure delivery for installation in the summer of 2024. The design of the summer 2025 work also needs to be completed to establish the guaranteed maximum price for that work.
Background:
The MTHS HVAC Replacement project was identified in the 2021 Capital Levy approved by district voters in April 2021. At its December 12, 2023, regular business meeting, the Board of Directors authorized the Progressive Design-Build contract award to Hermanson Company, LLP of Kent, WA for $488,916 for GMP Development Services.
The Capital Projects office recommends that the School Board authorize this Change Order to proceed with the procurement of HVAC equipment for this project. If the Board of Directors approves this item, the Capital Projects Office would immediately initiate the purchase of HVAC equipment and request the commencement of Summer 2025 Design through the PDB Preconstruction contract with Hermanson Company, LLP.
When the District and the Progressive Design team have negotiated a Guaranteed Maximum Price Amendment for this Summer 2024 and Amendment for Summer 2025 projects, District staff would recommend School Board approval at those times.
This project is funded by the 2021 Capital Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7170
Information:
This is a new DISH Wireless site lease agreement for a cellular communications facility at Meadowdale Playfields
Background:
Meadowdale Playfields are owned by the District and operated by the City of Lynnwood under an Interlocal Agreement. The development agreement allows the District to place cell towers on the site and currently two cell tower facilities are in operations at the site. This agreement would authorize a third cell tower facility.
This cell tower facility will be installed similarly to the existing facilities on-site, replacing a field lighting pole with a new pole that will house both field lights and the new cell tower equipment. The new facility will have minimal physical and visual impact to the site.
Terms of this agreement is a five-year initial term automatically extended for up to four additional terms of 60 months each unless either party terminates the agreement. This agreement will generate $40,000.00 of rental revenue and rent will automatically increase four percent (4%) annually beginning year two.
Contact:
Matt Finch
Director of Facilities Operations
425.431.7334
Information:
This first amendment to permit agreement signed January 25, 2016, between the Edmonds School District and Verizon Wireless extends the terms of the existing lease of the Meadowdale Playfield Site and operation of a cellular tower communications facility.
Background:
Meadowdale Playfields are owned by the District and operated by the City of Lynnwood under an Interlocal Agreement. The development agreement allows the District to place cell towers on the site and Verizon is one of two cell providers currently with lease agreements.
Our current lease agreement with Verizon Wireless, dated January 25, 2016, expires on December 31, 2025. Terms of this new amendment would extend the lease for an additional 10-year period and will be automatically extended for two 10-year periods.
This agreement will generate annual revenue of $47,975.34 and will automatically increase by three percent (3%) annually beginning year two.
Contact:
Matt Finch
Director of Facilities Operations
425-432-7334
Information:
Approval of the contract to move the eight relocatable classrooms from Oak Heights to various locations throughout the District for the demolition and construction commencement of Oak Heights Elementary in July of 2024. These classrooms will be relocated to the following locations:
1 – Sherwood Elementary
1 - Stadium
2 – Hilltop Elementary
1 – Woodway Center
1 – Edmonds Woodway High School
2 – Former Alderwood Middle School (one double portable)
Background:
With the success of the Bond vote in February of 2024 to replace Oak Heights Elementary School, construction will commence in summer 2024. District Administrators have determined that the existing portables at HTE and the Stadium are obsolete and in poor condition. These will be replaced by three coming from Oak Heights. One portable going to Woodway Center will augment capacity at this interim site. The remaining relocatable classrooms will address capacity needs at SWE, EWH and FAM.
If the Board of Directors approves this item, the Capital Projects Office will proceed with the planning to move these relocatable classrooms during the summer of 2024. Use of the KCDA contract meets bid regulations.
This project will be completed by August 31, 2024, and is funded by the 2021 Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: