Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular business meeting on Tuesday March 26, 2024, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Hilltop Elementary- Student Presentation
Background:
Students from Hilltop Elementary School will present to the board.
Contact:
Melissa Somoza
Principal
425-431-7604
Information:
Hilltop Elementary School- School Improvement Plan
Background:
Principal Melissa Somoza will provide a report to the board about the Student Improvement Plan.
Contact:
Melissa Somoza
Principal
425-431-7604
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from March 5, 2024 School Board Special Meeting (Joint Study Session with Edmonds College)
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from March 12, 2024 School Board Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from March 12, 2024 School Board Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
Please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed. The public comment portion of the agenda will be limited to one hour.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Please use the link below to submit written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda, which will become public record. Those who would like to submit a written comment may do so using the link below until 3:00 the day of the meeting.
Sign up here to request to submit a written comment
In accordance with RCW 42.30.240, the board allows the opportunity for individuals to provide oral comment at a meeting remotely if oral comment from other members of the public will be accepted at the meeting. If you will have difficulty attending our meeting by reason of disability, limited mobility or any other reason that makes physical attendance at a meeting difficult, please call Erin Verschoor at (425)431-7003 or email verschoore398@edmonds.wednet.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding 3rd Grade Conferences
Background:
One of the key components of Washington State Bill ESSB 5946 is that schools must meet with the parents of third grade students not at grade level in reading to discuss improvement/intervention plans to bring students to grade level in reading. The MOU language has been revised to have the agreement remain in effect until or unless both parties agree otherwise.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Certificated Staff Start and End times at Meadowdale Middle School for the 24-25 school year
Background:
The certificated staff at Meadowdale Middle School agree to change start and end times for the 24-25 school year to allow staff to prepare for their workday.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Tardy Sweeps at Meadowdale Middle School for the 24-25 school year
Background:
Each year the staff at Meadowdale Middle School vote on participation in Tardy Sweeps supported by the Safe and Civil School Program.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single Reading, Approve Cabinet MOU regarding changes to 24-25 work year and professional development fund allocation
Background:
Per the attached MOU, each cabinet member agrees to take four furlough days, in addition to foregoing $1,000 of their professional development allotment for the 2024-25 school year.
Information: The Washington State Department of Enterprise Services is asking all state agencies and local governments to sign a new Contract Usage Agreement to maintain access to our statewide contracts for goods and services.
Background: In February of 2010, the Edmonds School District entered into the original agreement with the Department of Enterprise Services (formerly known as The Department of General Administration) that allowed the District to be a Cooperative Member participating in the State Purchasing Cooperative Program. Statewide contracts leverage the state’s collective buying power to help the District save money and time, reduce risk, and streamline purchasing. This is a one-time refresh for all statewide contracts users.
Contact: Devone Miles
Information: Interlocal Cooperation Agreement with Virtual Prep Academy for 2024 and 2025 school years required state testing.
Background: The Edmonds School District has been administering state assessments to students who are enrolled in online alternative learning experiences offered as virtual programs since before the 2014-15 school year. The Virtual Prep Academy in the Starbuck School District is a new program offering an alternative virtual learning experience to students who reside within the Edmonds School District but are not enrolled in an Edmonds School District school.
A blanket policy of not testing non-enrolled resident students would likely be in violation of WAC 392-121-182, section 6, paragraph C: "Students enrolled full-time in nonresident alternative learning experience schools, programs, or courses shall have the opportunity to participate in any required annual state assessments at the district of residence, subject to that district's planned testing schedule."
This interlocal agreement allows us to charge the virtual learning program for these testing activities, which is recommended per OSPI. We are currently charging $150 per student to cover the cost of hiring proctors for the test sessions. The students are centrally tested and all coordination/ planning occurs at the district office.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information:
| Feb. 2024 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,556,444.02 |
| Feb. 2024 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $242,439.30 |
|
Feb. 2024 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $1,924,752.38 |
| Feb. 2024 TRANSPORTATION VEHICLE FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $144,903.35 |
| Feb. 2024 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $21,024,831.16 |
| Feb. 2024 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $23,331,954.29 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
We will be performing at various locations: Old Skook Cafe, workshop with San Francisco Jazz, Sales Force Park, and we may perform at a couple of local high schools if this works with their schedule. We will be connecting with the University of San Francisco and the faculty at San Francisco Conservatory where a former MTHS student is attending. Also important is sightseeing including historically significant sites as well as culturally significant ones.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
The objective of overnight summer camp is for the team to bond together, get to know each other and learn all new skills at the same time. It is a way for them to kick off the season as a team. Learning new skills from professionals is always good.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
Bond Sale Planning
Background:
Executive Director of Business & Finance, Lydia Sellie, will present to the board about the upcoming bond sale.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7023
Information:
Biology Instructional Materials Board Report
Background:
From September 2019 through January 2024 Edmonds’ students, staff, and community members engaged in an extensive process to Select and Adopt Core Instructional Materials, as outlined by Board Policy 2020 and Procedure 2020P (1). This process was completed with the goal of identifying core, primary instructional resources to guide instruction and help students meet the Washington State Science Learning Standards for Life Science (5,6,7) in grades 9-12.
The Instructional Materials Committee, Professional Excellence Committee, Biology Material Review Committee, Biology Pilot Committees, with the support of parents, families, community members, staff, and students of Edmonds School District, formally recommend adopting Open Educational Resources (specifically the Open Sci Ed, inquiryHub, and Fred Hutch Science Educational Partnership units) as Core Instructional Materials and Savvas Education’s Miller Levine Biology textbook and corresponding digital learning materials as Supplemental Materials for use in High School Biology Classrooms.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information:
Single Reading, Approve Resolution #24-05, Unlimited Tax General Obligation and Refunding Bonds, 2024
Background:
This resolution authorizes the Superintendent or Executive Director of Business and Finance to enter into an unlimited general obligation bond purchase contract for two purposes: one in an amount not to exceed $120,000,000, which will be used to refund the 2014 Unlimited General Obligation Bonds, Series 2014, of which the principal balance outstanding is $119,085,000 and the other in an amount not to exceed $200,000,000, as authorized by the February 13, 2024 election under resolution 23-17. Resolution 24-05 stipulates that the sale must meet the following conditions:
We anticipate that these bonds will be sold in late May; the delegation to the Superintendent and the Executive Director of Business and Finance is effective until September 30, 2024.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7023
Information:
This item is for approval of completed Public Works Contract No. Q22-14CP to Replace Playground Equipment at Sherwood Elementary School, by adopting Resolution No. 24-06.
Background:
The scope of work covered by this contract with Gametime (Omnia Partners Contract #2017001134) was to provide and install new playground equipment at Sherwood Elementary School. The contractor was given Notice to Proceed to begin work on March 23, 2023. The date of Final Completion was August 19, 2023. The final contract amount was $539,234.24, including sales tax and two (2) change orders.
The Capital Projects Office recommends that the referenced project be accepted by the adoption of Resolution #24-06 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington. During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor and Industries, and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Contact:
Sue Elder
Public Works Contract Coordinator, Business Services
425-431-7058
Information:
This item is for approval of completed Public Works Contract No. Q22-15CP to Replace Playground Equipment at Hilltop Elementary School, by adopting Resolution #24-07.
Background:
The scope of work covered by this contract with Gametime (Omnia Partners Contract #2017001134) was to provide and install new playground equipment at Hilltop Elementary School. The contractor was given Notice to Proceed to begin work on March 23, 2023. The date of Final Completion was August 19, 2023. The final contract amount was $538,306.23, including sales tax and two (2) change orders.
The Capital Projects Office recommends that the referenced project be accepted by the adoption of Resolution #24-07 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington. During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor and Industries, and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Contact:
Sue Elder
Public Works Contract Coordinator, Business Services
425-431-7058
Information:
This item is for approval of completed Public Works Contract No. Q22-07CP to Install New Wi-Fi Juniper Mist Wireless Access Points (WAPS) District Wide (E-Rate)
Background:
The scope of work covered by this contract with Ednetics, Inc. was to replace over 1,800 existing wireless access points and associated wireless controllers/systems throughout the District to Juniper. Ednetics, Inc. was given Notice to Proceed to begin work on April 1, 2023. The date of final completion was established as January 31, 2024. The final contract amount was $1,808,385.35, including sales tax and one (1) change order.
The Technology Department recommends that the referenced project be accepted by the adoption of Resolution #24-08 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington. During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor and Industries, and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Contact:
Sue Elder
Public Works Contract Coordinator, Business Services
425-431-7058
Information:
Approval authorization to use the GC/CM Project Delivery Method for the College Place Elementary and College Place Middle Schools Replacement Project. Through project checklist procedures, the Capital Projects Office (CPO) has determined the General Contractor/Construction Manager procurement is the best method for replacement of College Place Elementary and College Place Middle Schools.
Background:
During the development of the 2024 Construction Bond proposal and in subsequent discussions, the Board of Directors indicated an interest in continuing the use of the GC/CM Project Delivery Method, where appropriate, based on the district's use of and success with GC/CM on previous projects.
Per RCW 39.10, school districts must obtain permission from the State’s Project Review Committee (PRC) to use GC/CM. The statute also allows School Districts to apply either on a project basis or for “Agency Certification”. Agency Certification authorizes a District the choice to use the GC/CM alternative delivery method on projects that meet the criteria specified in RCW 39.10.340 for a three-year period.
The Project Review Committee granted the Edmonds School District a three-year “Agency Recertification” on May 26, 2023. As part of the District’s application for Agency recertification, we committed to formalizing the School Board approval of GC/CM for each project.
The selection of Architects and Contractors for this project is underway. Approval of this agenda item would advance the College Place Elementary and College Place Middle Schools Replacement Project, and allow CPO to move forward with the GC/CM selection.
Contact:
Taine Wilton
Director, Capital Projects
(425) 431-7172
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: