Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular business meeting on Tuesday February 27, 2024, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Mountlake Terrace High School- Student Presentation
Background:
Students from Mountlake Terrace High School will present to the board.
Contact:
Crosby Carpenter
Principal
425-431-7771
Information:
Mountlake Terrace High School- School Improvement Plan
Background:
Principal Crosby Carpenter will provide a report to the board about the Student Improvement Plan.
Contact:
Crosby Carpenter
Principal
425-431-7776
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from February 1, 2024 School Board Special Meeting (Board Retreat)
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from February 6, 2024 School Board Special Meeting (Budget Study Session)
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 6, 2024 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding Provision of School Psychologist Services for the 2023-24 school year
Background: The District and the Edmonds Education Association have agreed on a Memorandum of Understanding regarding permitting the provision of school psychologist services by an outside organization, if needed, for the 2023-24 school year.
Contact: Rob Baumgartner
Assistant Superintendent
425-431-7023
Information: Memorandum of Understanding regarding Provision of OT/PT Services for the 2023-24 school year
Background: The District and the Edmonds Education Association have agreed on a Memorandum of Understanding regarding permitting the provision of OT/PT services by an outside organization, if needed, for the 2023-24 school year.
Contact: Rob Baumgartner
Assistant Superintendent
425-431-7023
Information:
This agreement is amended to add the IEP Online Threat Assessment Solution.
Background:
Behavioral Threat Assessments (BTA) and Suicide Risks Assessments (SRA) are proven methods of early intervention that can help prevent acts of violence in school environments. The Public Consulting Group (PCG) solution fully supports an easy and efficient workflow for both Threat-to-Others and Threat-to-Self processes, including the ability to centrally initiate incident management. The solution is designed to work at all scales and addresses the specific threat management needs of school district administrators and school-based staff.
This is a one time cost to transition from paper forms to an electronic system.
Contact:
Dr. Greg Schwab
Assistant Superintendent
Information:
| Jan. 2024 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,867,124.48 |
| Jan. 2024 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $284,049.85 |
| Jan. 2024 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,178,451.59 |
| Jan. 2024 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $19,679,006.34 |
| Jan. 2024 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $7,901,467.01 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
We are traveling to the University of Idaho to participate in the Lionel Hampton Jazz Festival. This includes adjudicated performances, professional concerts, and clinics/workshops.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Expeditionary Outdoor Learning program builds self confidence, team skills, stewardship of self and natural environment.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Expeditionary Outdoor Learning program builds self confidence, team skills, stewardship of self and natural environment.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
If accepted to the Essentially Ellington High School Competition and Festival at Lincoln Center we will travel to New York(NY) to participate in the festival. If not accepted, we will not go. In addition to the festival and all of those activities and learning experiences, we will sightsee in NY. This includes a Broadway show, jazz performance/concert, museums, and other well-known sites in NY which are still to be determined.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Perform at the Lionel Hampton Jazz Festival. Attend masterclasses at the festival led by top professional jazz musicians and educators. Students perform prepared music and gauge their progress compared to the previous years and compare our self-assessment to the professional adjudicator's feedback.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Participate in the Leavenworth Jazz Festival, Swing Dance, and Mai Fest Parade.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
425-431-7094
Information:
DECA's International Career Development Conference is the final level of competition for students. Students will compete in their event, network with other students and professionals, and participate in team-building activities.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Dr. Greg Schwab
Assistant Superintendent
425-431-7094
Information:
As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact:
Lydia Sellie
Executive Director of Business & Finance
Information:
Assistant Superintendent Greg Schwab will present a report to the board about graduation rates.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Single Reading, Approve Emergency Waiver Request for School Closure at Meadowdale Elementary
Background:
On Saturday, January 13th, 2024, Edmonds staff discovered significant water damage/standing water at Meadowdale Elementary School from fire suppression pipes that had frozen and then burst. The school was closed on 01/16/24 and 01/26/24 to allow teachers and staff time to clean up and move out of their classrooms, prepare for a temporary change to remote learning and then set up their classrooms in a new temporary location. Currently, the goal is to return students to Meadowdale Elementary after spring break.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The Board will vote to approve updates to the Board of Directors Norms & Protocols
Background:
The Board of Directors originally created the Board Norms and Protocols document in November of 2020. When a new board director has been elected, it is good practice to review documents such as these to ensure that current norms and protocols are reflected accurately. With that in mind, the Board of Directors reviewed the document most recently at their Board Retreat earlier this month (2/1/2024). Proposed changes can be seen on the attached redlined version of the document.
Information:
Single Reading, Approve Superintendent's Goals for 2023-24
Background:
It is recommended that the board approve the Superintendent's Goals for 2023-24.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve Regular Business Meeting dates for the 2024-25 School Year
Background:
Per Board policy 1400, the Board will annually adopt a schedule of regular business meetings to be held during the next academic year.
School Board Regular Business meetings are held at 6:30 pm on the second and fourth Tuesday of mosts month in the Boardroom of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Public Comment Updates
Background:
During the February 1 Special Meeting - Board Retreat (open to the public), the board discussed elimination of the second public comment period. Public entities do not normally have two periods of public comments, our single comment period is in compliance with our board policy 1400 on Meeting Conduct, Order of Business and Quorum. Though no additional public discussion is necessary at this time, it is being brought forward in a regular board meeting for additional transparency. It is not necessary for the board to vote on this item and the board will instead be reaching consensus on the elimination of the second comment period as a standing agenda item.
Additionally, we will be considering changing the process to sign up for virtual public comments to align with RCW 42.30.240 and posting those changes to our website. The process for submitting written comments, which are attached to the board agenda, remains unchanged.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Background:
Contact:
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: