Information:

The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday January 23, 2024, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.

Background:

Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."

Information:

The Board President will call the roll.

Background:

Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."

Information:

The Superintendent will present the land acknowledgement.  

We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands.  We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.

By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools. 

Background:

By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved.  A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.

The Board President will lead the flag salute.

Information:

Single read, approve agenda as presented, or amendment and approval.

Background

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval.  During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.

Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present.  All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.

Presenter:

Rebecca Miner

Contact:

Rebecca Miner

Superintendent

425-431-7003

Information: 

Scott Barnes, Manager of Visual and Performing Arts will introduce twleve students selected as all-state musicians.

Background: 

The students being recognized tonight are listed below:

Sonita Chen, Violin- MTHS

Pierce McCann, Viola- MTHS

Daniela Cortezzo, Trumpet- MTHS

Braden Ryder, Trombone- MTHS

Josh Henderson, Trumpet- EWHS

Lianna Munoz, Tenor 1- EWHS

David Thomas, Bass 2- EWHS

Sophia McCann, Violin- EWHS

Hailey Nappen, Viola- EWHS

Joy Yoo, Violin- EWHS

Kellen O'Brien, Trombone- LHS

Alexander Metzger, Violin- MDH

Information: 

Beverly Elementary School- Student Presentation

Background: 

Students from Beverly Elementary School will present to the board. There will be a video presentation about how data is used in classrooms at Beverly Elementary and students will be present to answer questions.

Contact: 

Danielle Sanders

Principal

(425)431-7732

Information: 

Beverly Elementary School- School Improvement Plan

Background: 

Principal Danielle Sanders will provide a report to the board about the Student Improvement Plan.

Contact: 

Danielle Sanders

Principal

(425)431-7732

Information:

The superintendent will provide a brief report on matters of interest to the board.

Background:

Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.

Presenter:

Rebecca Miner

Contact:

Rebecca Miner

Superintendent

425-431-7003

Information: 

Single Reading, approve minutes from January 9, 2024 Special Meeting (Study Session- Math/Health Curriculum)

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

Contact: 

Rebecca Miner

Superintendent

425-431-7003

Information: 

Single Reading, approve minutes from January 9, 2024 Regular Business Meeting

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

Contact: 

Rebecca Miner

Superintendent

425-431-7003

The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.

 The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed. 

The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting. 

In person attendees will have the opportunity to register to speak when they arrive at the meeting.

Sign up here to request to speak virtually or submit a written comment

Information: 

One vote is taken to approve all items contained in the Consent Agenda

Background: 

Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."

Contact: 

See each item for contact information

Information: Personnel Actions

Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."

Contact: Rob Baumgartner

              Assistant Superintendent, Human Resources

              425-431-7023

Information: Memorandum of Understanding regarding Provision of SLP Services for the 2023-24 school year

Background: The District and the Edmonds Education Association have agreed on a Memorandum of Understanding regarding permitting the provision of SLP services by an outside organization, if needed, for the 2023-24 school year.

Contact: Rob Baumgartner

               Assistant Superintendent

               425-431-7023

Information: Changes to Pay Rates for Classified Help and Substitutes

Background: 

On January 1, 2024, the minimum wage for the State of Washington will increase to $16.28.  This is an annual adjustment.

Pay rates have increased from $15.74 to $16.28 for the following positions: Athletic Event Staff, Athletic
Gym Manager, Athletic Ticket Manager, Field Day Supervisor, Intramural Supervision, Safety Patrol
Coordinator, Student Activity Advisor, Student Worker, Vision/Hearing Screener, Weight Room
Supervisor, Professional Internship, Site Supervisor (Community Use), Dance Supervision, Field Trip
Supervision, Field Use Supervisor (Athletics or Community Use), Football Ticket Supervisor, and Summer
Maintenance Worker. Additionally, the pay rate for the Print Shop/Materials Distribution Worker
increased from $16.00 to $16.28.

The pay rate for the Theater Technician/House Manager pay rate increased from $17.25 to $20.00. The
pay rate for the Temporary IT Support Technician pay rate increased from $22.00 to $22.75. The Test
Administrator/Proctor pay rate increased from $18.00 to $23.75. The Office Manager Substitute pay
rate increased from $24.00 to $24.50. The Substitute Licensed Practical Nurse increased from $23.75 to
$26.75. The Substitute Braillist increased from $20.00 to $27.00.

Additionally, the Budget Rate column has been updated to reflect the FICA/L&I rate changes for 2024.

Contact: Rob Baumgartner

              Assistant Superintendent

              425-431-7023

Information: 

Background: 

All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.

Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."

Contact: 

Lydia Sellie
Executive Director
Business and Finance
425-431-7079

Manuel Juzon
Auditing Officer
425-431-7051

Information: 

Background: 

All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.

Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."

Contact: 

Lydia Sellie
Executive Director
Business and Finance
425-431-7079

Manuel Juzon
Auditing Officer
425-431-7051

Information: 

Background: 

All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.

Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."

Contact: 

Lydia Sellie
Executive Director
Business and Finance
425-431-7079

Manuel Juzon
Auditing Officer
425-431-7051

Information: 

Students will be competing in engineering and STEM related competitions at the TSA State conference. These include but are not limited to Structural engineering, CAD design challenges, and leadership strategies.

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

Information: 

Participate in HOSA (Future Health Professionals) leadership conference and state competition.

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

Information: 

As required by policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds: General Fund (GF), Capital Projects Fund (CPF), Debt Service Fund (DSF), Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).

Background: 

Lydia Sellie, Executive Director of Business & Finance, will present the budget report from November 2023.

Contact: 

Lydia Sellie

Executive Director of Business & Finance

425-431-7003

Information: 

Second Reading, Approve Revised Board Policy 2320- Field Trips

Background: 

Noteworthy changes to this policy include:

Contact: 

Lydia Sellie

Executive Director of Business & Finance

425-431-7023

Information: 

This resolution is to approve the acceptance of Public Works contract completed by Security Solutions Northwest, Inc. The work encompassed in this contract was substantially completed on March 31, 2023.  This Phase 1 project included the purchase and installation of security cameras and a new server.

Background: 

The 2021-22 Security Upgrades project Phase 1 was completed, and the final payment was made on December 21, 2023, in the final amount of $ 1,705,387.78 including sales tax and two change orders.

The Capital Projects Office recommends that the referenced project be accepted by the adoption of a resolution stating that the work has been completed satisfactorily, and retention is released, subject to the lien laws of the State of Washington.

During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries, and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
 

Contact: 

Taine Wilton

Capital Projects Director

(425) 431-7172

Information: 

Single Reading, Approve School Board Legislative Priorities for 2024

Background: 

The Edmonds School District and its Board of Directors are dedicated to collaborating with policymakers to enhance public education in Washington state. In the 2024 Legislative Session, aligning with the priorities outlined by the Washington State School Directors’ Association, our district is placing special emphasis on the following priorities:

1. Provide Resources for Ample, Equitable and Stable Education

2. Meet Requirements for Special Education 

3. Feed Students

Contact: 

Rebecca Miner

Superintendent

425-431-7003

Information: 

The attached Emergency School Closure Waiver Request must be reviewed and approved by the board and then submitted to OSPI.

Background: 

We are submitting an emergency waiver for the Sherwood Elementary closure on 01/02/2024.

On January 2nd, there was a boiler failure at Sherwood Elementary. The school was closed that day due to inability to meet minimum heat required by WAC 246-366-090.

Contact: 

Rebecca Miner

Superintendent

(425)431-7003

Information: 

First Reading (No Action), Revised Board Policy 3110- Qualification of Attendance and Placement

Background: 

We are proposing a change to the Early Entrance Policy 3110- Qualification of Attendance & Placement. The current language says, “An early entrance candidate for kindergarten or first grade is defined as a child whose fifth birthday (kinder) or sixth birthday (first) falls between (and includes) September 1 and December 31.” We would like to change the end date from December 31st  to October 31st.  

The rationale for the change is that this would create congruence with neighboring districts and reduce administrative costs. Only one student in 5 years of data who has had a birthday between 10/31 and 12/31 has successfully tested in.

Contact: 

Dana Geaslen

Assistant Superintendent

425-431-7047

Information: 

Background: 

Contact: 

Information: Legislative Representative Carin Chase will provide an update.

Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.

Contact: Carin Chase

Information:  Board President will adjourn 

Background: 

Presenter: 

Contact: