Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday December 12, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the regular business meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Fall Sports Recognition
Background:
Athletic Director Angie McGuire will recognize outstanding fall athletes from each high school. Students being recognized include:
Diego Escandon, Edmonds-Woodway High School- Football
Simone Bennett, Edmonds-Woodway High School- Swimming
John Patterson, Meadowdale High School- Cross Country
Rachel Reitz, Meadowdale High School- Soccer
Zaveon Jones, Mountlake Terrace High School- Football
Natalie Cardin, Mountlake Terrace High School- Soccer
Victor Alvarez, Lynnwood High School- Football
Members of the Lynnwood High School Volleyball Team:
Olivia Dahl
Evangeline Sum
Abbie Orr
Paige Gessey
Ady Morgan
Jordyn Higa
Taryn Dillon
Charlie Thomas
Audrey Williams
Adia Weighter
Harmony Johnson
Hannah Johnson
Makena Kaleo
Sammy Holmer
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from November 14, 2023 study session- Spring Data Review
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from November 14, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from November 28, 2023 Study Session- Artificial Intelligence
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Superintendent Rebecca Miner will administer the oath of office to newly elected director from District #3: Hawk Cramer and re-elected board directors for District #1: Carin Chase and District #5: Nancy Katims.
Background:
According to statutory provision, each new director will take an oath or affirmation to support the constitutions of the United States and the state of Washington and to promote the interests of education and to faithfully discharge the duties of his/her office to the best of his/her ability. A school district officer or notary public authorized to administer oaths must certify to this oath and the signature of the member. After completion, the oath of office will be filed with the county auditor.
It is the policy of Edmonds School District that each person elected or appointed as a member of the Board of Directors shall, before entering upon the discharge of the duties thereof, take and subscribe to the oath of office which appears on the reverse side of the certificate of election. The oath of office, required by statute, is as follows:
"I, (Name), do solemnly swear (or affirm) that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington, and that I will faithfully and impartially perform and discharge the duties of the office of School Director of Edmonds School District No. 15 according to law to the best of my ability."
The original certificate of election, with the oath of office executed and notarized on the reverse side, shall be promptly forwarded by the secretary of the Board of Directors to the Auditor of Snohomish County
Contact:
Rebecca Miner
Superintendent/ Secretary to the Board
425-431-7003
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative.
The board will elect from among its members a president and vice president to serve one-year terms. A newly appointed board member will not be eligible to serve as an officer unless a majority of the board has been appointed.
If a board member is unable to continue to serve as an officer, a replacement will be elected immediately. In the absence of both the president and the vice president, the board will elect a president pro tempore who will perform the functions of the chair/president during the latter’s absence.
The superintendent will act as board secretary and perform all the duties as outlined by law. In order to provide a record of the proceedings of each meeting of the board, the superintendent will appoint a recording secretary of the board.
The normal order of business will be modified for the annual organizational meeting by considering the following matters, after the approval of the minutes of the previous meeting:
A. Welcome and introduction of newly elected board members by the president;
B. Call for nominations for president to serve during the ensuing year;
C. Election of a president (roll call vote);
D. Assumption of office by the new president;
E. Call for nominations for vice president to serve during the ensuing year; and
F. Election of a vice president (roll call vote).
G. Call for nominations for legislative representative to serve during the ensuing year; and
H. Election of a legislative representative (roll call vote).
Policies will continue from year to year and board to board until and unless the board changes them.
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative.
Background:
The president of the Board of Directors shall preside at all board meetings, appoint committees, and perform all other duties prescribed by law or by the board.
A. The president shall decide questions of order at board meetings.
B. The president shall have the right to discuss and vote on all matters and motions.
C. The president shall call special meetings of the board.
D. The president shall sign official district documents which require the signature of his/her office.
E. The president shall serve as spokesperson for the board unless he/she delegates that responsibility to another board member or staff person.
F. The president shall appoint district representatives to nondistrict boards and committees where district representation is desired.
The president conducts the meetings in the manner prescribed by the board’s policies. The president has the full right to participate in all aspects of board action without relinquishing the chair, including the right to vote on all matters put to a vote.
It is the responsibility of the board president to manage the board’s deliberation so that it will be clear, concise, and directed to the issue at hand; to summarize discussion and/or action before moving on to the next agenda item; and to generally manage the meeting so that the agenda is treated in an expeditious manner.
The president will be the official recipient of correspondence directed to the board and will provide, or cause to be provided to other board members and the superintendent, copies of the correspondence received on behalf of the board.
The president is authorized to consult with the superintendent on issues such as board meeting, study session and board retreat planning prior to presentation to the full board and perform tasks to facilitate board meetings.
In dealing with the media and the public in general, the president or his/her designee will serve as the spokesperson of the board. The president is authorized to report and discuss those actions which have been taken and those decisions made by the board as a body. The president will avoid speculating upon actions or decisions which the board may take but has not yet taken.
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative
Background:
The vice president will preside at board meetings in the absence of the president and will perform all of the duties of the president in case of his/her absence or disability.
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative.
Background:
The legislative representative serves as the board’s liaison with the Washington State School Directors’ Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors’ Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Interagency agreement with the Washington State Arts Commission
Background:
The Edmonds School District has been selected by the Washington State Art's Commission to receive a grant for an artwork project at Spruce Elementary School. The terms and conditions of the agreement are found in the attached document. In accordance with RCW 43.17.200, one half of one percent of money appropriated for original construction of a public building is awarded to eligible recipients through a competitive grant process.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7023
Information:
Our students will have an opportunity to meet other Deaf/Hard of Hearing students from other schools and programs and participate in the competition that requires them to answer a wide range of trivia questions.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
FIRST Robotics team in the PNW District get ranking points from 2 district events and PNW District Championships (if they qualify). The top 18 teams get to go to FIRST World Championships. The LHS Robotics team has gone to FIRST World Championships 5 times so we are hoping to get to go again.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will apply the skills and knowledge they learned about geology in real-life scenarios at Mount St. Helens, in field studies, role-playing scenarios, and experiments. Together they'll build their sense of community with each other and with the nature of our state.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will learn about marine science, maritime and cultural history, Puget Sound geography, math of nautical charts, team building, sailing theory, nautical knot-tying, survival at sea, PE activities, general ship maintenance and more, all while sailing aboard a historical wooden sailing schooner.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
These students have auditioned for, and been selected, to participate in the 2024 WMEA All-State Honor groups. They will rehearse for one and a half days, culminating in a culminating concert. Each group will be conducted by a nationally recognized musical conductor, giving students the opportunity to learn from the very best.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
West Albany HS hosts a large two day dual team tournament. Wrestling in Oregon gives the athlete a different caliber of competition, and competing as a dual team builds a stronger team bond. The state tournament in Feb is two days and this dual tournament is a great simulation of that level of competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
This a multi-day team retreat. We use these couple of days to wind down the regular season and prepare for the post-season. This trip/retreat also serves as an opportunity for team bonding for the wrestlers, building closer friendships with one another, and bonding in an environment that's not purely around athletics.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Kelso Girls Invite is the largest girls wrestling event in Washington besides the state tournament. The tournament is a 2-day event with high caliber athletes that is great simulation of the state tournament in February.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
DECA State Career Development Conference is the state level competition for DECA students. Students will compete, listen to industry and motivational guest speakers, and participate in team building club activities.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
To enhance business knowledge and leadership skills through competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
As required by policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds: General Fund (GF), Capital Projects Fund (CPF), Debt Service Fund (DSF), Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).
Background:
Lydia Sellie, Executive Director of Business & Finance, will present the budget report from October 2023.
Contact:
Lydia Sellie
Executive Director Business & Finance
425-431-7023
Information:
Second Reading, Approve New Board Policy 5004- Infection Control
Background:
This will be a new policy for Edmonds but has been a long-encouraged WSSDA policy. We have implemented the practices and processes detailed in WSSDA’s policy and procedure for many years (as they are required by law). As an example, we have evaluated job descriptions to determine possible exposure to blood or other infectious materials and these employees are provided a hepatitis B vaccine at our expense.
5004 & 5004P would focus on 3 areas:
Staff immunizations - collecting vaccination records for outbreak response
Blood or other potentially infectious materials - prevention, vaccinations, and our ESD Exposure Control Plan
Training - requirements for staff training
We recommend the Board adopt policy 5004 as it will memorialize into policy, critical infection control practices.
There were no proposed changes to this policy between the first and second reading.
Contact:
Rob Baumgartner
Assistant Superintendent
425-431-7023
Information:
Approval of Commissioning Report for Spruce Elementary Phase 2, performed by Performance Validation, Inc.
Background:
State construction assistance funding close-out procedures require the Board of Directors to review and approve the final commissioning report. The Commissioning Agent, Performance Validation, Inc. has evaluated the mechanical and electrical systems of Phase 2 of the Replacement of Spruce Elementary School and found them to be functioning within design parameters. An executive summary of the report and a recommended resolution are attached. The entire final report for Phase 2 is over 400 pages and is available in electronic format from the Capital Projects Office.
OSPI requires commissioning on all State Construction Assistance projects of 50,000 square feet or greater (WAC 180-27-080). The New Spruce Elementary School is 73,865 square feet, consisting of 24,789 square feet in phase 1, and 49,076 square feet in phase 2, as calculated per WAC 392-343-019. Although Phase 1 of the Spruce project was not eligible for OSPI funding, the entire system must be commissioned beyond the eligible Phase 2 for proper functionality. Phase 2 includes the new two-story north academic wing addition, housing classrooms, integrated small group rooms, learning support and library.
OSPI defines commissioning as, “the process of verifying that the installation and performance of selected building systems meet or exceed design intent. Building Commissioning shall include a physical inspection, functional performance testing, listing of noted deficiencies, and a final commissioning report. Building Commissioning shall be performed by a professional agent or authority not contractually or otherwise associated with the project design team or contractor.” Commissioning is commonly used to tune heating/ventilating systems and their electronic controls, and other complex systems.
Contact:
Taine Wilton
Director, Capital Projects
Information:
Approval of contract to purchase and install access and intrusion control through Security Solutions, as part of the 2023-24 Security Upgrades Project. These products are needed to update the remaining obsolete security door hardware and intrusion control throughout the district.
Background:
The Security Upgrades project was identified in the 2020 Capital Levy and approved by district voters in February 2020. In February of 2022, the Board approved the Security Solutions contract for the 2021/22 Security Upgrades project, which included a new Server, replacement cameras, and migration to new Genetec Software. In December of 2022, the Board approved the Security Solutions contract for the 2022/23 Security Upgrades project, which included the remaining camera replacements, plus additional cameras throughout the district.
This phase will update intrusion control panels, provide migration to Genetec software, and update access control. Some access control was upgraded as part of the 2014 Bond. This project will provide all district facilities with intrusion control systems, electronic door hardware, and migration to the Genetec software system. This project will fulfill the security promises made in the 2020 Levy.
If the Board approves this item, the District’s Capital Projects Office would give notice of award on December 13, 2023, and substantial completion would be September 29, 2024. This contract includes all licensing and server warranties.
This project is paid for by the 2020 Levy
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information:
Approval of contract award in accordance with RCW 39.10 and the procedures described below. District personnel have determined Hermanson Company to be the highest-rated firm to provide Progressive Design-build Services for the Mountlake Terrace High School (MTHS) HVAC Replacement Project.
Background:
If the Board of Directors authorizes the award of the contract for this project, the District will execute the attached agreement and issue a purchase order for $488,916 for GMP Development services. (See attached Hermanson Company Proposal for GMP Development Services.) Near the end of this process, the District and Hermanson would negotiate a Guaranteed Maximum Price (GMP) for Design and Construction for work during the summer of 2024. District staff would bring that GMP proposal to the Board for consideration. If the Board approved the GMP, it would be executed as an amendment to the contract recommended in this item.
The use of the Progressive Design-build (PDB) method of project delivery was determined as the best fit by the Capital Projects Department through the utilization of the project checklist, as briefed with the School Board on August 11, 2023. This project delivery method was enabled by the September 28, 2023 action of the State Project Review Committee, which granted the Edmonds School District Project Approval to use Progressive Design-build for the Mountlake Terrace High School HVAC Replacement project.
This will be the District’s first Progressive Design-build project. The progressive design project delivery method encompasses the design and construction under one contract, providing accelerated design turnaround and construction scheduling, which enhances value to the district for the Mountlake Terrace High School HVAC project. The selection process for PDB is similar to GC/CM, with more emphasis on qualifications, communications, and alignment of team members to the project needs.
The Selection Committee members, in alphabetical order, were as follows:
Marc Bargenda, Turner & Townsend Heery
Nick Chou, Design & Construction Manager, Edmonds School District
Bill Dobyns, Turner & Townsend Heery
Matt Finch, Facilities and Operations Director, Edmonds School District
Will Thomsen, Design & Construction Manager, Edmonds School District
Taine Wilton, Capital Projects Director, Edmonds School District
In accordance with State requirements, the District advertised a Step 1: Request for Qualifications (RFQ) to provide PDB services. Eight Teams submitted the required Statements of Qualifications (SOQ). The Selection Committee independently reviewed all SOQs using the nine selection criteria described in detail in the RFQ, and advanced the following four Teams: Forma/Bassetti, Hermansen Company, Lydig/Hutteball Oremus, and Spee West/Betschart to the Step 2: Request for Proposals (RFP).
The shortlisted firms responded to all three parts of the Request for Proposals and the Selection Committee rated each firm based on the criteria identified in the RFP, which were given to each shortlisted team in advance. These criteria, which are described in full in the attached tabulation are:
1) Written response to the proposal, including responses to eight detailed project-related questions
2) Interactive meeting, a long-form interview specific to the progressive design-build contract method, involving sharing proprietary solutions to real construction problems.
3) Fee Proposal, proposing firms were required to submit sealed proposals including the cost of their “fee” for the entire design and construction project. In this context, “fee” equates roughly to general overhead and profit. In a traditional construction bid, the fee is wrapped into a single lump sum price. The Fee Proposals are tabulated on the attached spreadsheet.
The committee’s recommendation is based on a combination of qualifications and cost. Qualifications were weighted at 90% of the total score and cost was weighted at 10%. These weightings were described in the Request for Proposals. Members of the Selection Committee checked references for key proposed project staff for each shortlisted firm before the Interactive Meetings. This process complies with RCW 39.10, which governs Progressive Design-build selection. The results of the ratings are summarized below:
|
|
Forma Team |
Hermanson |
Lydig Team |
Spee West Team |
|
|
|
|
|
|
|
Qualifications Score (90 possible points)
|
80 |
87 |
82 |
83 |
|
Cost Proposal (10 possible points) |
8.65 |
7.50 |
9.10 |
10.0 |
|
|
|
|
|
|
|
TOTAL (100 possible points) |
88.65 |
94.50 |
91.10 |
93.0 |
The Selection Committee found merit in all of the short-listed firms. Hermanson ranked the highest in the qualifications rating categories. During discussions of the “real project problem,” the Hermanson Team presented the most comprehensive and inclusive solutions and were the most interactive with the committee team members. The committee was particularly impressed with their understanding of mechanical systems, communication, clarification of project constraints, and District goals. Hermanson has completed numerous K-12 Progressive Design-build projects, including the recent replacement of Franklin HS HVAC systems for Seattle Public Schools.
Another factor the Selection Committee considered is the total cost to the District. Hermanson Company is a Mechanical Contractor, while Lydig, Spee West, and Forma are all General Contractors requiring a Mechanical Subcontractor. When a General Contractor is prime, they compound the fee on top of the mechanical subcontractor’s fee, and all other subcontractors. When working directly with a Mechanical Contractor as the prime, they only compound the fee on other subcontracts. The majority of construction costs related to this project are mechanical costs. Although Hermanson did not have the lowest fee percentage in their proposal, the Selection Committee believes the value brought by directly contracting with the Mechanical Contractor saves in overall construction costs, which is reflected in their Interactive Meeting score. Given all the factors involved, the Selection Committee believes Hermanson’s proposal represents the best value for the School District.
The first three attached documents relate to the selection process described above. The remaining documents constitute the contract that District staff recommend executing.
Attachments:
Request For Qualifications – PDB Services for MTH HVAC Replacement (RFQ)
Request for Proposals – PDB Services for MTH HVAC Replacement(RFP)
Qualifications and Cost rating, Tabulation of Proposal Costs
Agreement between Owner and Design Builder
Cost Responsibility Matrix
Proposal for PDB GMP Development Services
Contact:
Taine Wilton
Director, Capital Projects
(425) 431-7172
Information:
First reading, (no action) of Policy 3241 Student Discipline
Background:
The changes are strictly limited to revising the term "emergency expulsion" to the term "emergency removal." HB 1207 Section 7 (1) articulates this change’s legislative intent. It states that the previous term, “emergency expulsion,” was prejudicial and could tarnish a student’s reputation. In contrast, the term “emergency removal” is a more accurate description of a school district’s authority. This change of verbiage is statutorily mandated.
Contact:
Greg Schwab
Assistant Superintendent
Information:
Background:
Contact:
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: