Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a Regular Business Meeting on Tuesday November 14, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Cedar Way Elementary Student Presentation
Contact:
Chris Lindblom
Principal
425-431-7864
Information:
Principal Chris Lindblom will provide an update on the School Improvement Plan at Cedar Way Elementary School.
Contact:
Chris Lindblom
Principal
425-431-7864
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from October 24, 2023 Study Session- WSSDA Board Self Assessment
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from October 24, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single Reading, Approve Tentative Prof-Tech Compensation Schedule 23-24
Background:
The Professional Technical Salary reflects the 3.7% IPD increase. We are still in negotiations regarding the application of a midpoint increase to salaries for 23-24. Professional Technical Employees' pay reflects the IPD increase effective September 1, 2023.
Contact:
Rob Baumgartner
Assistant Superintendent
425-431-7023
Information: Memorandum of Understanding regarding Edmonds Education Association participation in the Voluntary Employees' Benefit Association for 2023-24
Background: Each year the Edmonds Education Association votes on their participation in the Voluntary Employee Benefits Association (VEBA).
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Interlocal Cooperation Agreement with the Shoreline School District on equitably serving students through participating private schools.
Background:
The Shoreline School District will be working with their in-district private school, St. Luke School to support in providing supplemental tutoring services to students that reside within our Title I schools and are below grade level standards. This falls under the Title IA Equitable Services Guidelines and the funding was generated and budgeted in the Title IA Application.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information:
Experience live theatre on Broadway, accumulating shared experiences for examination and evaluation, viewing art at museums and taking in the culture of NYC.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Pacific Northwest Key Club District Convention provides Key Club members with workshop opportunities and executive officer training while celebrating a year of service, volunteerism, and leadership.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Culmination/exhibition of 1st-semester jazz activities/learning. Also includes master classes and performances by professional performers and clinicians.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
This is a very high-level tournament that will prepare the athletes for the highest level of competition. Wrestlers will compete with the best to prepare for the best (state tournament).
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Student Board Advisor Presentation
Background:
Student Advisor Vivian Guillen, representing Mountlake Terrace High, will present to the board.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
As required by policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds: General Fund (GF), Capital Projects Fund (CPF), Debt Service Fund (DSF), Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).
Background:
Lydia Sellie, Executive Director of Business & Finance, will present the budget report from August & September of 2023.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7023
Information:
Second Reading, Approve New Board Policy 2421- Instruction Promotion/ Retention
Background:
We currently do not have board policy related to student promotion/ retention. In an effort to ensure equity of access and consistency of process, we have drafted a policy and procedure to guide our schools in making promotion/ retention decisions.
After the first reading, several small changes were made to this proposed new policy. All references to "children" have been changed to "student", pronouns have been updated from "his/her" to "their", an additional sentence was added clarifying how the process applies to secondary students and it has been added that the student (when appropriate) will be included on the team that reviews grade level progression. We have also removed reference to "physical maturity" in the accompanying procedure.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425-431-7145
Information: The 2023-2024 School Improvement Plans are presented to the Board for approval. The directors received the plans both electronically and in hard copy form prior to the meeting for review. School Improvement Plans will be posted to the District website upon approval.
Background:
It is the policy of the Edmonds School District Board of Directors to require each school to develop and adopt a school improvement plan or process, with annual review for progress and necessary changes. Each school will submit its plan to district leaders for review. School Improvement Plans will be submitted to the board each year for initial approval and annual review. Each school improvement plan or process will be data and inquiry driven and will promote a positive impact on student learning. A positive impact on student learning means promoting the continuous achievement of the state learning goals and essential academic learning requirements, and the achievement of nonacademic growth in areas like public speaking, leadership, interpersonal relationship skills, team work, self-confidence and resiliency. The intent is that students can meet the goals of Washington’s basic education system: to become responsible citizens, to contribute to their own economic well-being and that of their families and communities, and to enjoy productive and satisfying lives. Each school improvement plan or process will be based on a building self-review that includes the active participation and input of building staff, students, families and community members. Each school improvement plan or process will address the following elements: A. Characteristics of effective schools as identified by the Office of the Superintendent of Public Instruction and the educational service district (a plan may focus on one or several of the characteristics for up to three years); B. Safe and supportive learning environments; C. Educational equity factors including gender, race, ethnicity, culture, language and physical and mental ability; D. Use of technology; E. Family and community involvement; and F. Other factors identified by the school community for inclusion in the plan or process. Any school participation in a program of school improvement assistance through the state accountability system or the federal Elementary and Secondary Education Act will constitute sufficient compliance with this policy.
Contact:
Helen Joung
Assistant Superintendent
425-431-7176
Information: The Board will select the members of the Pro/Con Committees for the upcoming bond and levy measures.
Background: For a measure to appear on a ballot, the district must select individuals to serve on pro and con committees. The Board may appoint up to 3 individuals for each committee. The Snohomish County Elections Office will be given the names of the appointees. The County is then responsible for collecting pro/con statements.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
Single Reading, approve Resolution #23-21 Certification of 2024 Excess Property Taxes
Background:
When the District established the 2023-24 budget, it included a Educational Programs and Operations Levy for calendar year 2024 in the amount of $59,479,817. This was based on an estimated Consumer Price Index (CPI) forecast of 3.9% for September 2023. The Office of Superintendent of Public Instruction is reporting a 5.4% CPI for September 2023, resulting in a new levy calculation for 2024 of $62,492,149. This is still lower than voter authorization of $67,100,000. Additionally, the Assessor's Office provided information that the District may collect an additional amount due to refunds. By law, the Board will need to adopt a resolution to certify the updated levy amount.
Contact:
Lydia Sellie
Executive Diretor of Budget & Finance
425-431-7023
Information:
Approval of the contract award to Long Building Technologies through WSIPC contract #18-05, for Direct Digital Control (DDC) systems to improve district network security, as part of the District Wide Security Upgrades project. This project is needed to fulfill commitments made in the 2020 Levy.
Background:
The District Wide Safety and Security project was identified in the 2020 Levy, and approved by voters in February of 2020. The current DDC systems are obsolete and at the end of their useful life. These upgrades provide centralized access to HVAC controls for our maintenance team, energy conservation measures and return on investment, while improving overall network security.
This project consists of replacing the existing AX JACE’s at seventeen locations across the district with new, secure, non-proprietary JACE-8000’s with N4 Niagara Framework for a fully functional DDC Building Management System (BMS).
If the Board approves this item, the District’s Capital Projects Office will give Notice of Award on November 15, 2023, with Substantial Completion by October 31, 2024.
This project is paid for by the 2020 Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information:
Acceptance of Public Works contract completed by Nor-Pac Seating, on August 31, 2023. This project included replacement of the gym bleachers at Edmonds Woodway High School.
Background:
The Gym Bleachers were completed by Nor-Pac Seating and final payment was made on October 24, 2023 in the final amount of $ 515,354.32 including sales tax and one change order.
The Capital Projects Office recommends that the referenced project be accepted by adoption of a resolution stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information:
Acceptance of Public Works contract completed by BNBuilders, Inc. on February 24. 2023. This project, an addition to Spruce Phase 1, included the classroom wing and library, and the demolition of the original Spruce Elementary School.
Background:
At its November 29, 2016 regular meeting the School Board approved the contract with BNBuilders, Inc. for the general construction contract to build the New Spruce Elementary School. Phase 1 was completed and accepted by the Board on February 23, 2021.
Phase 2 of the Spruce Elementary Replacement Project was completed within budget, and the final payment was made on September 25, 2023, for a final amount of $32,659,037.86 including sales tax and 18 change orders.
The Capital Projects Office recommends acceptance of the referenced project by the adoption of the resolution stating that this phase of the work has been completed satisfactorily, and releasing retention, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries, and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information:
First Reading (No Action), New Board Policy 5004- Infection Control
Background:
This will be a new policy for Edmonds but has been a long-encouraged WSSDA policy. We have implemented the practices and processes detailed in WSSDA’s policy and procedure for many years (as they are required by law). As an example, we have evaluated job descriptions to determine possible exposure to blood or other infectious materials and these employees are provided a hepatitis B vaccine at our expense.
5004 & 5004P would focus on 3 areas:
Staff immunizations - collecting vaccination records for outbreak response
Blood or other potentially infectious materials - prevention, vaccinations, and our ESD Exposure Control Plan
Training - requirements for staff training
We recommend the Board adopt policy 5004 as it will memorialize into policy, critical infection control practices.
Contact:
Rob Baumgartner
Assistant Superintendent
425-431-7023
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: The Board President will adjourn the meeting.