Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday October 24, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
College Place Middle School Student Presentation
Contact:
Andrea Collins
Principal
425-431-7451
Information:
Principal Andrea Collins will provide an update on the School Improvement Plan at College Place Middle School.
Contact:
Andrea Collins
College Place Middle School
Principal
425-431-7451
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from October 3, 2023 Study Session- Biology Curriculum
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from the October 10, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Revised pay rates for Classified Substitutes and Hourly Pay to be effective 11/9/2023
Background: The Paraeducator 1B position is new to the District. The Substitute Paraeducator Level IB pay category will be created and paid higher than the Level 1A pay category. The pay rate has been increased to incentivize employees to accept hard-to-fill vacancies. The “Paraeducator Level 1B, II, or III” Substitute pay rate will increase from $22.10 to $24.00.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Kelly Armentrout - Edmonds Woodway High School - Spanish
Rebecca Ladoski - Lynnwood High School - Earth and Space Science
Background: WAC 180-82-110 (School district response and support for non-matched endorsements to
course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other
than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding participation in the Voluntary Employees' Benefit Association between the district and the Custodians, Food Service Drivers, and Warehouse Employees effective October 3, 2023 for the 2023-2024 school year.
Background:
The district and the Custodians, Food Service Drivers, and Warehouse employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash out Health Reimbursement Plan upon retirement or Separation from Service for the 2023-2024 school year. This Memorandum of
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Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding participation in the Voluntary Employee's Benefit Association for the Edmonds Managers' Association for 2023-24
Background:
Each year the Edmonds' Managers Association votes regarding their participation in the in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan. The District and the Edmonds Managers' Association have authorized participation in VEBA for 2023-24.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
| September 2023 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $6,582,922.48 |
| September 2023 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $82,671.31 |
|
September 2023 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,219,156.49 |
|
September 2023 TRANSPORTATION VEHICLE FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $477,596.16 August 2023 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $43,982.19 |
| September 2023 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $21,264,068.17 |
| September 2023 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,789,557.57 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
Interlocal Cooperation Agreement with Everett Community College for College in the High School Program 2023-2024.
Background:
Edmonds School District partners with Everett Community College (EvCC) for College in the High School (CHS) program. Through the CHS program, qualified high school students concurrently earn college and high school credit for qualified advanced high school course(s) deemed equivalent to EvCC college course(s). The Statement of Work outlines the EvCC and Edmonds School District responsibilities, pursuant to WAC 392-725 “College in the High School rules” and requires an Interlocal Cooperation Agreement between Edmonds School District and EvCC be developed and in place prior to the start of the college in the high school courses(s).
Contact:
Mark Madison
CTE Director, Career/College Readiness
425/431-7124
Information:
Objective, Curriculum and Learning Activities: Unify the Ensemble – spending extended periods of time with a group of people who are involved in making music is an incredible experience for a group of students. It solidifies our musical relationships as well as friendships. These types of experiences create long-lasting memories.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Impressions Retreat
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
State VOLLEYBALL championships in Yakima, WA held at the Sun Dome. Will travel on November 16 if required.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
These trips support the district’s standards – particularly in the areas of communication, CTE, leadership, career development and professional application. The CSPA convention is the second largest in the country and held at Columbia University. Students benefit by receiving critiques, networking with their peers, and working with professionals in an intensive environment.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
State FOOTBALL championships, Mountlake Terrace High and Edmonds-Woodway High School may both qualify. The location of the State schedules has not been determined yet. If needed, the team will stay the night at a local hotel if outside of driving range and all policies and procedures will be followed.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
State GIRLS SOCCER championships in Puyallup, WA held at Sparks Stadium.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Attend and perform at the WA State Thespian event. Demonstrating acting and musical ability and learning workshops.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
State cross-country championships for the boys and girls cross-country programs in Pasco, WA.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Choir exchanges and workshops.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
CBC Jazz Unlimited Festival.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Smarter Balanced Assessment (SBA) Results- Spring 2023
Background:
Executive Director of Student Learning, Lisa Gonzalez, will present to the board about the Spring SBA Results.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425-431-7145
Information:
Proposed 2024 Bond & Replacement Technology/Capital Levy
Background:
Superintendent Rebecca Miner & Executive Director of Business & Finance Lydia Sellie will present to the board about the proposed 2024 Bond & Replacement Technology/ Capital Levy.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Second Reading, approve Resolution #23-17, Call for Special Election- General Obligation Bonds
Background:
It is recommended that the Board of Directors adopt Resolution 23-17 calling for a Special Election to be held February 13, 2024 for the approval or rejection of General Obligation Bonds. These funds would allow for the construction of Oak Heights Elementary School on an accelerated basis, relieving the District of the need to collect approximately $90,000,000 in capital levy funds that District voters previously authorized for collection in 2025 through 2028. These funds would also be used for the replacement of College Place Middle School, College Place and Westgate Elementary Schools, and the construction of a fifth middle school, as well as completion of additional renewal and upgrade projects.
Approval of Resolution 23-17 will put before the voters Proposition 1 which, if approved, will provide the Board of Directors authorization to sell up to $594,000,000 of General Obligation Bonds. If approved by voters, bonds will be sold in increments as needed for projects over the next 4 years. The sale of these General Obligation Bonds will provide the funds necessary to address our highest priority capital needs.
No changes were made between the first and second readings.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information:
First Reading (No Action), Resolution #23-18, Replacement Technology/ Capital Levy, election to be held February 13, 2024
Background:
Resolution 23-18 replaces the existing capital levy with a four-year levy in the amount of $120,000,000 for the purpose of maintaining and increasing access to technology in our schools and addressing certain facility needs. This is a first reading, with a second reading scheduled for the Regular School Board Meeting on October 24, 2023. If the resolution is approved by the School Board, a special election will be held on February 13, 2024 for the purpose of seeking voter approval.
No changes were made between the first and second reading.
Contact:
Lydia Sellie
Executive Director of Budget & Finance
425-431-7015
Information:
Second Reading, Approve Revised Board Policy 6801- Capital Assets/ Theft-Sensitive Assets
Background:
We are proposing a change to Policy 6801, Capital Assets/Theft -Sensitive Assets. Policy 6801 requires the district to do an annual inventory of both capital assets and theft-sensitive assets. Since the start of the pandemic, the district has acquired many more devices, particularly Chromebooks. The budget for staff to do the physical inventory has not increased for many years and is no longer sufficient to accommodate an annual inventory process. In order to focus resources on strategic plan measures, the district is requesting to reduce the annual inventory process to once every two years on a revolving basis (staff would do a physical inventory each year of approximately half the inventory)
No changes were made between the first and second reading.
Contact:
Lydia Sellie
Executive Director of Budget & Finance
425-431-7023
Information:
Approval of Value Engineering Report dated February 28, 2023, as a requirement of receiving State Construction Assistance Funding.
Background:
Value Engineering/Value Analysis is one of the techniques the District uses to improve quality, control costs, and add value to construction projects. OSPI requires Value Engineering (VE) on all state construction assistance projects of 50,000 square feet or greater (WAC 392-343-080). It defines value engineering as “a cost control technique which is based on the use of a systematic, creative analysis of the functions of the facility with the objective of identifying unnecessary high costs or functions and/or identifying cost savings that may result in lower maintenance and operation costs.” The regulations require a workshop conducted by professional architects, engineers, and contractors who are not members of the design team, led by a qualified member of the Society of American Value Engineers. OSPI also requires that the Board of Directors accept the implementation of particular recommended measures.
The Oak Heights Elementary project employs the General Contractor/Construction Manager Alternative Delivery method, enabling the District to conduct a continuous informal Value Engineering/Value Analysis process from the beginning of design. Spee West, the General Contractor/Construction Manager for the Oak Heights Project conducted both the continuous informal VE process and the Formal OSPI process. By the time we implemented the OSPI-mandated process, the District, in collaboration with the Design Team and the GC/CM, had identified and implemented most of the significant value engineering opportunities.
Spee West conducted the Formal OSPI VE study with the assistance of Laurie Dennis, PE, CVS-Life (RHA, LLC), who provided the qualified VE Team Leader, a well-developed VE process, and experience with OSPI. This Value Study was conducted on the schematic design documents for the Oak Heights Elementary School Replacement Project on October 10-13, 2022. The workshop exceeded the 40 hours required by OSPI. It involved a six-person multidisciplinary team, that was led by RHA and involved Spee West and Capital Projects. Attached is a summary of all the potential measures developed in the workshop and recommendations from the Design Team and Capital Projects Office as to which measures to accept.
The attached VE report summarizes the team comments and process. The Value Team brainstormed a total of 149 ideas, with 45 of these ideas developed further for an initial cost avoidance of $3,804,000. The Design Team accepted 8 proposals, partially accepted 7 proposals, and rejected 30 proposals. Also, 60 design comments were prepared, so they could be considered during design development.
The Value Team received an in-brief presentation, reviewed the project documents, and contributed quantitative and qualitative recommendations to improve the value of this project. While the Value Team was able to pursue cost savings and/or achieve savings through suggested changes, the real focus of the Value Team was to enhance the quality that took shape previously in the early design stages. The creative value alternatives offered contribute to the effort that has brought the project to this current design.
In all cases, the focus was to search for opportunities that enhance the functionality and support the project objectives while reducing the resources required to build, operate, and maintain the project.
Along with this effort, Spee West has been conducting its own concurrent value analysis throughout the design phase and will continue to provide cost reduction opportunities that they track in a budget options log.
Due to the file size of the full Value Engineering Report, it is only available for review at the Capital Projects Office by contacting Sharon James or Aaron Pflaumer at 425-431-7166.
Contact:
Taine Wilton
Director Capital Projects
425-431-7172
Information:
The attached Emergency School Closure Waiver Request must be reviewed and approved by the board and then submitted to OSPI.
Background:
We are submitting an emergency waiver for the Brier Terrace Middle School closure on 10/6/23.
During a routine inspection of pipes at Brier Terrace Middle School on Thursday, October 5, degradation of a pipe was noted. These pipes have insulation that contains asbestos and, due to the time of day, despite repeated efforts, we were unable to get an air quality test completed that evening. Out of an abundance of caution for students and staff, we closed the school building on Friday, October 6th. Testing was completed the next morning (Friday) and did not show any air contamination and was repeated on Sunday after the work was completed. The school was reopened on Monday.
Contact:
Rebecca Miner
Superintendent
(425)431-7003
Information:
First Reading, (No action) of New Board Policy 2421- Instruction Promotion/ Retention
Background:
We currently do not have board policy related to student promotion/ retention. In an effort to ensure equity of access and consistency of process, we have drafted a policy and procedure to guide our schools in making promotion/ retention decisions.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425-431-7145
Information:
Background:
Contact:
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: