Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday October 10, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The Superintendent will issues the Oath of Office to the 2023-24 Student Advisors to the Board.
Background:
Policy 1250 Students on Governing Boards
Student representatives on the board:
A. Will be selected from students who apply for the position. The board encourages at least one nominee from each high school.
B. May serve on a rotation basis for part of the school year or for the entire school year, at the discretion of the board.
C. Will communicate with the board secretary if unable to attend.
D. Will not attend executive sessions but may attend board study sessions.
E. Will contribute to board discussions by providing student insight and perspective and report to students about the work of the board and district activities. F. Will be bound by all rules and regulations pertaining to regular board members but will not make motions or hold board offices.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Resolution #23-20, Reaffirming the proclamation by the Edmonds School District to recognize the Second Monday of October as Indigenous Peoples' Day
Background:
The Edmonds School District joins a growing number of school districts that have recognized the second Monday in October as Indigenous Peoples’ Day, creating an opportunity to promote appreciation, tolerance, understanding, friendship and partnerships among Indigenous Peoples and all who attend the Edmonds School District. Resolution #23-20 reaffirms that proclamation.
Contact:
Karen Elliott
Indian Education Specialist
Victor Vergara
Executive Director of Equity & Student Success
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from September 19, 2023 Study Session- Dual Language Updates
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
It is recommended that the board approve the minutes from the September 26, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Merrisa Moccia - College Place Middle School - Math
Thomas Chambers - College Place Middle School - Social Studies
William Munn - College Place Middle School - Math
Background: WAC 180-82-110 (School district response and support for non-matched endorsements to
course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other
than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding Classload Relief at Edmonds eLearning Academy for the 2023-24 school year.
Background: The Edmonds eLearning Academy has a unique student FTE accountability, based on a yearly average for the school Trigger will be paid on total student load, not individual classes and measured on the listed dates for the 2023-24 school year.
Presenter:
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Interlocal Cooperation Agreement with Edmonds College for College in the High School Program 2023-2024
Background: Edmonds School District partners with Edmonds College (EC) for the College in the High School (CHS) program. Through the CHS program, qualified high school students concurrently earn college and high school credit for qualified advanced high school courses(s) deemed equivalent to EC college courses(s). The Statement of Work outlines the EC and Edmonds School District responsibilities, pursuant to WAC 392-725 "College in the High School Rules", and requires an Interlocal Cooperation Agreement between Edmonds School District and EC be developed and in place prior to the start of the college in the high school courses(s).
Contact:
Mark Madison
CTE Director, Career/College Readiness
425-431-7124
Information: Interlocal Cooperation Agreement with Valley School District for 2023-24 and 2024-25 school years required state testing
Background:
The Edmonds School District has been administering state assessments to students who are enrolled in the online alternative learning experience offered by Columbia Virtual Academy in the Valley School District since before the 2014-15 school year. Per OSPI's most recent Online Learning Guide:
"A blanket policy of not testing non-enrolled resident students would likely be in violation of WAC 392-121-182, section 6, paragraph C: 'Students enrolled full-time in nonresident alternative learning experience schools, programs, or courses shall have the opportunity to participate in any required annual state assessments at the district of residence, subject to that district's planned testing schedule.'"
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information: Interlocal cooperative agreement between University of Washington and Edmonds School District for the UW in the High School Program (UWHS) 2023-2024.
Background: The Edmonds School District partners with the University of Washington for the UWHS program. Through the UWHS program, high school students can complete University of Washington courses and earn UW credit. UW credits that students earn are transferable to most public and many private colleges and universities. WAC 392.725.050 - College in the High School Rules - requires an Interlocal Cooperation Agreement between the District and the UW be developed and in place prior to the start of the UWHS program course(s).
Contact:
Mark Madison
CTE Director, Career/College Readiness
425/431-7124
Information: Interlocal cooperative agreement between Central Washington University and Edmonds School District for Central Washington University in the High School Program (CWHS) 2023-2024.
Background: The Edmonds School District partners with Central Washington University for the Central Washington College In the High School program. Through the CWHS program, high school students can complete Central Washington University courses and earn CWU credit. CWU credits that students earn are transferable to most public and many private colleges and universities. WAC 392.725.050 - College in the High School Rules - requires an Interlocal Cooperation Agreement between the District and Central Washington University be developed and in place prior to the start of the CWHS program course(s).
Contact:
Mark Madison
CTE Director, Career/College Readiness
425-431-7120
Information:
These trips support the district’s standards – particularly in the areas of communication, CTE, leadership, career development and professional application. The JEA/NSPA conventions are the premier events of their kind in the world. Students benefit by receiving critiques, networking with their peers, and working with media professionals in an intensive environment. We also use this time for team-building, intra-group networking, and an opportunity to do some sightseeing. The HAWKEYE appreciates the Board’s support for trips to the JEA/NSPA Conventions during the past 29 years to San Antonio, Denver, Portland, San Diego, Kansas City, San Francisco, Chicago, Phoenix, St. Louis, Seattle, Washington D.C., Albuquerque, Anaheim, Dallas, Atlanta, Orlando and Boston, among others.
We will stay overnight at a local hotel or where the convention occurs.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
These trips support the district’s standards – particularly in the areas of communication, CTE, leadership, career development and professional application. The JEA/NSPA conventions are the premier events of their kind in the world. Students benefit by receiving critiques, networking with their peers, and working with media professionals in an intensive environment. We also use this time for team-building, intra-group networking, and an opportunity to do some sightseeing. The HAWKEYE appreciates the Board’s support for trips to the JEA/NSPA Conventions during the past 29 years to San Antonio, Denver, Portland, San Diego, Kansas City, San Francisco, Chicago, Phoenix, St. Louis, Seattle, Washington D.C., Albuquerque, Anaheim, Dallas, Atlanta, Orlando and Boston, among others.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Community building; cross-grade and cross-class activities; musical rehearsals; sectionals; jam sessions; camp activities.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Mark Madison, Director STEM/Career and College Readiness will provide the Career and Technical Education (CTE) Plan of Work for 2023-2024 and beyond.
Background:
As required by Board Policy 2170 and the Office of Superintendent of Public Instruction, the board will annually review and approve the district plan for the design and delivery of its Career and Technical Education program. The plan is developed in collaboration with Program Advisory Committees and the General Advisory Council as part of the CTE Department’s annual Program Review process to ensure that the district’s CTE programs provide academic rigor, align with education reform and CTE program standards, establish program performance targets and goals, address the skill gaps of Washington’s economy, assist students in making informed and meaningful career and educational choices, articulate with local post-secondary programs and provide opportunities for dual credit.
Contact:
Mark Madison
CTE Director, Career/College Readiness
425-431-7124
Information:
Panorama Spring 2022-23 Data
Background:
Executive Director of Student Learning, Lisa Gonzalez will present to the board about the spring 22-23 Panorama survey results.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425-431-7145
Information: Career and Technical Education 2023 Program Evaluation and 4-Year Plan of Work. As required by Board Policy 2170 and the Office of Superintendent of Public Instruction, the board will annually review and approve the district plan for the design and delivery of its Career and Technical Education program. The plan is developed in collaboration with Program Advisory Committees and the General Advisory Council as part of the CTE Department’s annual Program Evaluation process to ensure that the district’s CTE programs provide academic rigor, align with education reform and CTE program standards, establish program performance targets and goals, address the skill gaps of Washington’s economy, assist students in making informed and meaningful career and educational choices, articulate with local post-secondary programs and provide opportunities for dual credit.
Background: Policy # 2170 states, "The district will provide a program of Career and Technical Education to assist students in making of informed and meaningful educational and career choices, and to prepare students for post-secondary options. The district’s Career and Technical Education is a planned program of courses and learning experiences that begins with exploration of career options. Additionally, the district’s Career and Technical Education program supports basic academic and life skills, enables achievement of high academic standards, incorporates leadership training, provides options for high-skill development and high-wage employment preparation and includes advanced and continuing education courses. The program and its courses will be included as part of the regular curriculum of the district. The district will establish local Career and Technical Advisory Committees to assist in the design and delivery of the district’s Career and Technical Education program. Committees will advise the district on current labor market needs and the programs necessary to meet those needs. The district’s Career and Technical Education program will be related to employment demands, current and future, and to the needs and interests of students. The board will annually review and approve the district plan for the design and delivery of its Career and Technical Education program. The plan will ensure academic rigor, align with education reform, establish program performance targets, address the skill gaps of Washington’s economy and provide opportunities for dual credit. The superintendent will develop procedures which will ensure that all programs and courses are operated in conformity with the district’s plan for Career and Technical Education and with all federal and state laws prohibiting discrimination based on race, creed, color, national origin, disability, gender, sex, sexual orientation including gender expression or identity, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal, religion, honorably discharged veteran or military status. Additionally, the superintendent will seek and utilize all available state and federal sources of revenue for the financial support of Career and Technical Education in the district."
Contact:
Mark Madison
CTE Director, Career/College Readiness
425-431-7124
Information: Verdant Final Contract Move 60! from October 1, 2023 through Sept 30, 2024. The grant agreement shows the programs to be offered through Move 60! and the funds to cover the costs of six schools.
Background:
The program goals for Move 60! for the 2023-2024 school year:
Improve the mental health of children by providing exercise and physical activity opportunities beyond the regular school day.
Improve student social emotional wellness and competency through purposely designed exercise programs and social interaction.
Meet the student and parent needs and provide free child care, a safe and trusting environment, and an opportunity for students to play with friends to increase their social interaction.
Contact:
Jennifer McCloughan
Lisa Gonzalez
Executive Director of Student Learning
425-431-7145
Information:
Annual approval of Highly Capable program plan and allotment, required for implementation of Highly Capable Programs. Highly Capable students are general education students first. This grant provides the resources needed to run the identification process, to support teacher training and professional learning, to supply supplemental curricular resources that meet the unique needs of highly capable students, and to support staff resources to run and support the program.
Background:
The Edmonds School District offers highly capable students the following programs:
Students may go through the identification process K-7th grade. The identification process is conducted in the Winter previous to the school year the student will begin receiving services.
Contact:
Jason Aillaud
Director of K-12 Programs
425.431.7291
Information:
Approval of Easement Agreement between Edmonds School District and City of Mountlake Terrace for City of Mountlake Terrace sewer lines crossing Mountlake Terrace High School property.
Background:
At its June 13, 2023 regular business meeting, the Board of Directors authorized award of contract for the Mountlake Terrace High School Field Upgrades Project to Coast to Coast Turf, through the Sourcewell Cooperative Contract #031622-AST.
While filing for permits for this field improvements project, the City of Mountlake Terrace notified us that no easement had been filed for their sewer line running across the northeast corner of our school property.
Under this easement agreement, the City of Mountlake Terrace would maintain and service their existing underground sewer line installed on our property.
Our legal counsel has reviewed the easement.
Attachment: Easement Agreement and Exhibits A-F
Contact:
Taine Wilton
Director of Capital Projects
(425) 431-7172
Information:
First Reading, (no action) Resolution #23-17, Call for Special Election- General Obligation Bonds
Background:
It is recommended that the Board of Directors adopt Resolution 23-17 calling for a Special Election to be held February 13, 2024 for the approval or rejection of General Obligation Bonds. These funds would allow for the construction of Oak Heights Elementary School on an accelerated basis, relieving the District of the need to collect approximately $90,000,000 in capital levy funds that District voters previously authorized for collection in 2025 through 2028. These funds would also be used for the replacement of College Place Middle School, College Place and Westgate Elementary Schools, and the construction of a fifth middle school, as well as completion of additional renewal and upgrade projects.
Approval of Resolution 23-17 will put before the voters Proposition 1 which, if approved, will provide the Board of Directors authorization to sell up to $594,000,000 of General Obligation Bonds. If approved by voters, bonds will be sold in increments as needed for projects over the next 4 years. The sale of these General Obligation Bonds will provide the funds necessary to address our highest priority capital needs.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information:
First Reading (No Action), Resolution #23-18, Replacement Technology/ Capital Levy, election to be held February 13, 2024
Background:
Resolution 23-18 replaces the existing capital levy with a four-year levy in the amount of $120,000,000 for the purpose of maintaining and increasing access to technology in our schools and addressing certain facility needs. This is a first reading, with a second reading scheduled for the Regular School Board Meeting on October 24, 2023. If the resolution is approved by the School Board, a special election will be held on February 13, 2024 for the purpose of seeking voter approval.
Contact:
Lydia Sellie
Executive Director of Budget & Finance
425-431-7015
Information:
Single reading (no action), Revised Board Policy 6801- Capital Assets/ Theft-Sensitive Assets
Background:
We are proposing a change to Policy 6801, Capital Assets/Theft -Sensitive Assets. Policy 6801 requires the district to do an annual inventory of both capital assets and theft-sensitive assets. Since the start of the pandemic, the district has acquired many more devices, particularly Chromebooks. The budget for staff to do the physical inventory has not increased for many years and is no longer sufficient to accommodate an annual inventory process. In order to focus resources on strategic plan measures, the district is requesting to reduce the annual inventory process to once every two years on a revolving basis (staff would do a physical inventory each year of approximately half the inventory)
Contact:
Lydia Sellie
Executive Director of Budget & Finance
425-431-7023
Information: The Board will vote to identify the 10 legislative positions that they consider to be top priorities for the next legislative session.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact:
Carin Chase
Legislative Representative
Information:
Background:
Contact:
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: