Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday September 26, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 5:00 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board will meet in an executive session (closed to the public) for an update on legal matters.
Background:
"Executive session" is not expressly defined in the OPMA, but the term is commonly understood to mean that part of a regular or special meeting of a governing body that is closed to the public. A governing body may hold an executive session only for specified purposes, which are identified in RCW 42.30.110(1)(a)-(m), and only during a regular or special meeting. Nothing, however, prevents a governing body from holding a meeting, which complies with the OPMA's procedural requirements, for the sole purpose of having an executive session. Minutes are not required to be taken at an executive session. RCW 42.32.030.
Information:
The Board President will reconvene the Business Meeting following Executive Session.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Chill Out Robotics and Royal Robotics represent Edmonds School District while competing in the FIRST Robotics Competition. Based at Mountlake Terrace High School (Chill Out) and Lynnwood High School (Royals) the teams are open to students from any of the ESD High Schools.
Background:
Members of the robotics teams will present to the board about their accomplishments during the 2022-23 school year.
Information:
Terrace Park Elementary Student Presentation
Contact:
Rachel Torazzi
Principal
425-431-7486
Information:
Principal Rachel Torazzi will provide an update on the School Improvement Plan at Terrace Park Elementary.
Contact:
Rachel Torazzi
Principal
425-431-7486
Information:
The Superintendent will issues the Oath of Office to the 2023-24 Student Advisors to the Board.
Background:
Policy 1250 Students on Governing Boards
Student representatives on the board:
A. Will be selected from students who apply for the position. The board encourages at least one nominee from each high school.
B. May serve on a rotation basis for part of the school year or for the entire school year, at the discretion of the board.
C. Will communicate with the board secretary if unable to attend.
D. Will not attend executive sessions but may attend board study sessions.
E. Will contribute to board discussions by providing student insight and perspective and report to students about the work of the board and district activities. F. Will be bound by all rules and regulations pertaining to regular board members but will not make motions or hold board offices.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from September 12, 2023 Study Session- Capital/Technology Levy
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from September 12, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Brianne Bergin- Edmonds-Woodway High School - History/Social Studies
Roger O'Neil - Mountlake Terrace High School - English/ Language Arts
Anthony Stewart - Edmonds Woodway High School - Psychology
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to
course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other
than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding Voluntary Employees' Benefit Association between the district and the Edmonds Association of Office Personnel Employees for the 2023-2024 school year.
Background:
The district and the Edmonds Association of Office Personnel employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2023-2024 school year. This Memorandum of Understanding is supplemental to the Edmonds Association of Office Personnel Employees Collective Bargaining Agreement.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Grading Periods at Scriber Lake High School for the 2023-24 school year
Background:
The certificated Staff at Scriber Lake High School request a waiver of the procedural agreement regarding shifting grading periods allowing students to concentrate on 3 block classes at a time instead of 6.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding duties and stipend for the Move! 60 Program for 2023-24
Background:
The District received a grant to continue the Move! 60 Program for the 23-24 school year. Since the program is lead by certificated staff, the duties and stipend have been agreed upon with the Edmonds Education Association.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
| August 2023 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,947,017.64 |
| August 2023 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $83,591.23 |
|
August 2023 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,771,899.72 |
| August 2023 TRANSPORTATION VEHICLE FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $686,148.45 |
| August 2023 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $19,551,243.27 |
| August 2023 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,680,885.29 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
Background:
Contact:
Mark Madison
CTE Director, Career/College Readiness
425/431-7124
Information:
DECA students will attend leadership seminars, competition seminars and participate in a mock competition. The goal of the Fall Leadership Conference is for students to network, practice 21st century skills, learn how to lead and grow our DECA chapter, and get prepared for this years competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
As required by policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds: General Fund (GF), Capital Projects Fund (CPF), Debt Service Fund (DSF), Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).
Background:
Lydia Sellie, Executive Director of Business & Finance, will present the budget report from July 2023.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information: The School Board will vote to approve their 2023-2024 Goals.
Background:
Based upon its review of the Strategic Plan and a review of their goals from the 22-23 school year, the board of directors have devloped goals and a focused work plan for the 2023-24 school year. The plan is structured to support the district’s Strategic Plan goals and objectives and is organized using the WSSDA School Board Standards framework.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve Resolution #23-19 for newly elected board member(s) to attend WA State School Directors' Association Conference
Background:
School directors are elected before but take office after the Annual Conference of the Washington State School Directors’ Association. It is to the advantage of the District to have its directors and directors-elect attend the workshops and orientation programs at the Conference and to exchange ideas with school directors from elsewhere in the state.
Similar resolutions were approved for newly elected board directors in 2021, 2019 and 2015.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Background:
Contact:
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: