Information:

The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday August 29, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.

Background:

Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."

Information:

The Board President will call the roll.

Background:

Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."

Information:

The Superintendent will present the land acknowledgement.  

We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands.  We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.

By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools. 

Background:

By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved.  A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.

The Board President will lead the flag salute.

Information:

Single read, approve agenda as presented, or amendment and approval.

Background

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval.  During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.

Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present.  All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.

Presenter:

Rebecca Miner

Contact:

Rebecca Miner

Superintendent

425-431-7003

Information:

The superintendent will provide a brief report on matters of interest to the board.

Background:

Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.

Presenter:

Rebecca Miner

Contact:

Rebecca Miner

Superintendent

425-431-7003

Information: 

Single reading, approve minutes from July 11, 2023 School Board Study Session- Facility Advisory Commitee

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the boards next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

Contact: 

Rebecca Miner

Superintendent

425-431-7003

Information: 

Single Reading, approve minutes from July 11, 2023 School Board Regular Business Meeting

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the boards next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

Contact: 

Rebecca Miner

Superintendent

425-431-7003

The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.

 The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed. 

The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting. 

In person attendees will have the opportunity to register to speak when they arrive at the meeting.

Sign up here to request to speak virtually or submit a written comment

Information: 

One vote is taken to approve all items contained in the Consent Agenda

Background: 

Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."

Contact: 

See each item for contact information

Information: Personnel Actions

Background:  The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."

Contact: Rob Baumgartner

              Assistant Superintendent, Human Resources

              425-431-7023

Information: 

Patricia Allen - Edmonds Heights K-12 - Physical Education, Drama, Vocal Music and Math

Katie Bertell - Beverly Elementary - LAP/Title 

Meaghan Casey - Meadowdale High - Credit Recovery

Nancy Chang - Edmonds Heights K-12 - English/Language Arts, Physical Education, Intrumental Music and Career Technical curricular areas

Certificated Contract Staff Members - eLearning Academy - General Education curricular classes

Xandra Esko - Lynnwood High - Credit Recovery

Thomas Faulkner - Edmonds Heights K-12 - American Sign Language

Tim Holland - Terrace Park Elementary - Lap/Title

Fay Mafnas - Mountlake Terrace High - Credit Recovery

Jonathan McCool - College Place Middle - Art

Mark Mercado - Meadowdale High - Credit Recovery

Craig Palmer - Lynnwood High - English

Erin Schomburg - Hilltop - Kindergarten

Certificated Contract Staff Members -  Scriber Lake High - General Education curricular classes

Sabrina Scruggs - Lynnwood Elementary - General Music

Special Education Teachers - Edmonds School District - General Education curricular areas

Robert Spence - Mountlake Terrace High  - Earth and Space Science

Background: WAC 180-82-110 (School district response and support for non-matched endorsements to
course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other
than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.

Contact: Rob Baumgartner

              Assistant Superintendent, Human Resources

              425-431-7023

Information:  Collective Bargaining Tentative Agreement between the district and the Service Employees' International Union, Local 925, Custodians, Food Service Drivers and Warehouse Employees for the 2023-2027 school years.

Background: The district and the Custodians, Food Service Drivers and Warehouse Employees have ratified the new language for the Collective Bargaining Agreement September 1, 2023 through August 31, 2027.

Contact:  Rob Baumgartner

                  Assistant Superintendent, Human Resources

                  425-431-7023

Information: 

Background: 

All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.

Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."

Contact: 

Lydia Sellie
Executive Director
Business and Finance
425-431-7079

Manuel Juzon
Auditing Officer
425-431-7051

Information: 

Background:

All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.

Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district's appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."

Contact: 

Lydia Sellie
Executive Director
Business and Finance
425-431-7079

Manuel Juzon
Auditing Officer
425-431-7051

Information: 

Request to declare 42 Chromebooks as surplus as noted above and to remove from small and attractive assets inventory records (see attached for model, barcode, and serial numbers). Devices are to be used as trade-in for parts credit, which will off-set Chromebook maintenance costs.

Background: 

These Lenovo 300e Gen 2 Chromebooks are no longer viable student computers, as they are broken beyond reasonable repair. The district has, for several years, reduced the financial impact on the district and the community by leveraging value from out-of-date inventory to receive a credit on account from parts suppliers. This allows us to receive Chromebook screens, keyboards, motherboards, etc. with no financial outlay by the district. The vendor receiving the surplus equipment will conduct a hardware evaluation and will provide a credit to the district based on the condition and potential value of the surplus equipment.

Contact: 

Chris Bailey, Technology Director

Information: Renewal of the Interlocal Cooperative Agreement between Edmonds College and the Edmonds School District to support the operation of and student access EdCAP, a 1418 Youth Re-engagement high school completion and college access program serving students ages 16-21.

Background:  The Edmonds Career Access Program (EdCAP) is an Edmonds School District 1418 Open Doors Youth Reengagement program operated by Edmonds College for students ages 16-21 who are highly credit deficient.  The program is held on the Edmonds College campus, and provides students access to both high school completion and college level coursework with the opportunity to earn a high school diploma, GED, career certificate, or associate degree.  Key components of the program included case management and advising, free tuition and books, tutoring and mental health services, and high school to college/career transition support.

Contact: 

Mark Madison

Director of CTE and College and Career Readiness

Edmonds School District

425-431-7124

Information:  

Background:  This is the 49th year of this cooperative effort with the Rotary Club of Lynnwood for the framing and construction of a single family home by students in the Career and Technical Education Carpentry and Building Construction program.  Other specialized tasks involved in the home constructions are contracted by the Rotary Club of Lynnwood to sub-contractors of various trades.  The Rotary Club of Lynnwood finances all construction costs for the project.  

This is an excellent cooperative effort involving students from every high school in the Edmonds School District.  The profits from the sale of the house are retained and used by the Rotary to reinvest in the construction of future home projects as well as community service and benevolent activities.  The sale of the house is the sole responsibility of the Rotary.

Contact: 

Mark Madison

Director of Career and Technical Education/Career and College Readiness

Edmonds School District

425-431-7124

Information: If the Board of Directors approves this item, educational services will be provided by Northwest Regional Learning Center Program, a program of Northwest Educational Service District 189.

Background: To comply with Section 504 of the Rehabilitation Act of 1973 insofar as Edmonds School District provides a free and appropriate public education for students with disabilities, the District needs to contract for educational services with Northwest Regional Learning Center Program.

Contact: 

Dana Geaslen

Assistant Superintendent

425-431-7186

Information: If the Board of Directors approves this item, special education services will be provided by Brock's Academy.

Background: This agreement provides for alternative placement, if needed, for students with disabilities for the 2023-24 school year. Six students are expected to require services for a total of $910,200.

Contact: 

Dana Geaslen

Assistant Superintendent

425-431-7186

Information: If the Board of Directors approves this item, special education services will be provided by Northwest School for Deaf and Hard-of-Hearing Children.

Background: This agreement provides for an alternative placement, if needed, for students with disabilities for the 2023-24 school year. Seven students are expected to require services for a total of $378,130.

Contact: 

Dana Geaslen

Assistant Superintendent

425-431-7186

Information: If the Board of Directors approves this item, special education services will be provided by Gersh Academy Seattle LLC.

Background: This agreement provides for an alternative placement, if needed, for students with disabilities for the 2023-24 school year. Two students are projected to attend for a total of $398,920.

Contact: 

Dana Geaslen

Assistant Superintendent

425-431-7186

Information: 

As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).

Contact: 

Lydia Sellie

Executive Director of Business & Finance

425-431-7015

Information: 

Second Reading, Approve Revised Board Policy 4060- Distribution of Materials

Background: 

A portion of policy 4060- Distribution of Materials, has been removed and will become a new proposed procedure, 4060P.

There were no changes between the first and second reading.

Contact: 

Harmony Weinberg

Communications Manager

425-431-7044

Information:

Approval of the Agreement for this project is needed to improve community access and pedestrian safety. This project paid for by City of Lynnwood includes the replacement of the road with asphalt surfacing, concrete curb, gutter and sidewalk along the north side, concrete curb and gutter along the south side, fencing along the existing College Place Elementary fields, reconfigured parent vehicle and bus egress onto 204 th St. SW, and new traffic signal and crosswalks at the intersection of 204 th St. SW and 76 th Ave. W. with work occurring during the summer months. The agreement also grants a temporary construction easement allowing CoL to work on ESD property and a temporary storage easement forconstruction materials. CPE would remain fully operational at all times.

Background: 

The portion of 204th St. SW, immediately east of 76th Ave. W. is not paved, is currently a gravel road, and is therefore in an undesirable condition for pedestrian travel to and from CPE. The City agrees to construct the Project at its sole cost and expense in exchange for the District's minor dedication of property to the right-of-way. The purpose of this dedication would be to allow for an increased right-of-way width including two-lane vehicle travel, and space for future sidewalks on both sides of the street. School District Capital Projects Office, Facilities Operations and Transportation staff have discussed street improvements with City of Lynnwood staff at great length. The ESD staff believes that the requested dedication is in the best interests of all parties. ESD staff have also reviewed this matter with legal counsel, who advises that this dedication is appropriate.

Contact: 

Lydia Sellie
Executive Director Business and Finance
425-431-7015

Information: 

First reading, (no action), of new Board Policy 3117- Students in or Released from an Institutional Education Facility 

Background:

This new policy supports House Bill (HB) 1295, which identifies strategies to increase graduation rates for youth in or released from institutional facilities. HB 1295 established new and modified requirements for Washington's institutional education system, which includes school districts. One change is the extension of the supportive provisions in RCW 28A.320.192 to students in or from institutional facilities. 

Under HB 1295, the supportive actions that school districts must take for these students include:

1. 1. Waiving specific courses required for graduation if similar coursework has been satisfactorily completed in another school district;
2. 2. Consolidating partial credit for incomplete coursework;

• 3. Providing opportunities for credit accrual in a manner that eliminates academic and nonacademic barriers;

1. 4. Granting partial credit for coursework completed before the student's withdrawal or transfer to the student's current school; 

5. Granting diplomas to students who have enrolled in three or more school districts as a high school student if state, but not local, graduation requirements have been me; and

1. 6. Access to world language proficiency tests, American Sign Language (ASL) proficiency tests, and general education development (GED) tests.

Contact:

Greg Schwab 

Assistant Superintendent

Information: Legislative Representative Carin Chase will provide an update.

Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.

Contact: Carin Chase

Information:  Board President will adjourn 

Background: 

Presenter: 

Contact: