Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday July 11, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from June 20, 2023 Study Session- Budget Development
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single reading, approve minutes from June 27, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Voluntary Employees' Benefit Association Memorandum of Understanding between the district and the Teamsters Local Union No. 763 Employees for the 2023-2024 school year.
Background:
The district and the Teamsters Local Union No. 763 employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2023-2024 school year. This Memorandum of Understanding is supplemental to the Teamsters Local Union No. 763 Collective Bargaining Agreement.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding participation in the Voluntary Employee's Benefit Association for the Professional Technical Employees 2023-24
Background:
The District and the Professional Technical Employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2023-24 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Voluntary Employees' Benefit Association Memorandum of Understanding between the district and the Classified Support Staff of Edmonds Employees for the 2023-2024 school year.
Background:
The district and the Classified Support Staff of Edmonds employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Sick Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2023-2024 school year. This Memorandum of Understanding is supplemental to the Classified Support Staff of Edmonds Collective Bargaining Agreement.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Letter of Agreement to establish a new Classification Level IB on Schedule A and Schedule B of the Collective Bargaining Agreement between the Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Employees effective September 1, 2023.
Background:
The Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Employees agree to establish a new Classification Level 1B on Schedule A and Schedule B of the Collective Bargaining Agreement. The Classification Level IB, Step 1 pay rate will be indexed at sixty-one ($0.61) cents over Level IA. Increased longevity rates apply per terms of the Collective Bargaining Agreement. The new Schedule B that reflects the above is attached and will be effective September 1, 2023. This new Schedule B will replace the current Schedule B for the remainder of the agreement.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Letter of Agreement to correct Section 6.7, Overtime, in the Collective Bargaining Agreement between the Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Employees.
Background:
The Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Employees agree to correct a discrepancy found in the September 1, 2022 - August 31, 2026 Collective Bargaining Agreement in Section 6.7, Overtime. The agreement should read that the compensated overtime rate will be at one and one-half (1-1/2) times the employee's base pay. This Letter of Agreement shall become effective September 1, 2022 and shall be attached to the current Collective Bargaining Agreement.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Interlocal Agreement between Capital Region ESD 113 and the Edmonds School District
Background:
Provision of fingerprint services and adminstrative processing to the Office of the Superintendent of Public Instruction and the Washington State Patrol/FBI.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information: Resolution # 23-16, annual budget for the fiscal year 2023-2024 is being presented to the Edmonds School District Board for approval.
Background: The final budgets for the General Fund, Associated Student Body Fund, Transportation Vehicle Fund, Capital Projects Fund and Debt Service Fund are complete. Resolution #23-16, which encompasses the 2023-24 budget, four year budget plan summary and four year enrollment projection is being presented for approval.
While there were some minor adjustments among line items, total revenues and expenditures in all funds are unchanged from the first reading. We updated the beginning fund balance for the Debt Service Fund from $6.1M to $7.5M based on more current projections. This does not affect Resolution #23-16.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
Second Reading, Approve Revised Board Policy 4218- Family Language Access Plan
Background:
There were no changes to this policy between the first and second reading.
We are proposing some updates to policy 4218- Family Language Access Plan based on WSSDA recommendations. In their most recent update, WSSDA has changed the classification of this Policy/Procedure from Encouraged to Essential.
Updates to the policy include the development and implementation of a Language Access Program by the 2023-2024 school year, designation of a Language Access Liaison/Coordinator, and periodic Board review and evaluation of the Language Access Plan. Updates to the procedure include details on the development and execution of a Language Access Plan to include a self-assessment of the plan, collection and analysis of language access data to be submitted through CEDARS, and annual communication to parents and families about the Language Access Plan and Language Access Services.
Contact:
Victor Vergara
Assistant Superintendent
425-431-7224
Information:
First Reading (No Action), Revised Board Policy 4060- Distribution of Materials
Background:
A portion of policy 4060- Distribution of Materials, has been removed and will become a new proposed procedure, 4060P.
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: