Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday June 27, 2023 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 5:00pm and recess to an Executive Session. The board will reconvene to the regular business meeting at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board will meet in an Executive session to hear quarterly legal updates.
Background:
"Executive session" is not expressly defined in the OPMA, but the term is commonly understood to mean that part of a regular or special meeting of a governing body that is closed to the public. A governing body may hold an executive session only for specified purposes, which are identified in RCW 42.30.110(1)(a)-(m), and only during a regular or special meeting. Nothing, however, prevents a governing body from holding a meeting, which complies with the OPMA's procedural requirements, for the sole purpose of having an executive session. Minutes are not required to be taken at an executive session. RCW 42.32.030.
Information:
The Board President will reconvene the Business Meeting following Executive Session.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Contact:
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
MTHS Adviser Vince DeMiero and his journalism students will share the First Amendment Press Freedom Award with the Board. This marks the 13th time – and 10th year in a row – that the Terrace learning community has been named a recipient of this award.
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from June 13, 2023 Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or is personally directed.
The School Board will continue to hear virtual and written comments. Written comments will not be read out loud at the meeting but will be sent to all board members and attached to the meeting agenda. Those who would like to speak virtually at the meeting or submit a written comment may register using the link below until 3:00 the day of the meeting.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Sign up here to request to speak virtually or submit a written comment
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information:
Personnel Actions
Background:
The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Collective Bargaining Tentative Agreement between the Edmonds School Distict and Food Service Employees 2023-2028
Background:
The district and the Food Service Employees have ratified the new language for the Collective Bargaining Agreement effective September 1, 2023 through August 31, 2028.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Letter of Agreement between the district and the Public School Employees of Washington/SEIU Local 1948 Edmonds OP Chapter #1106 for the 2023-2024 school year.
Background:
The district and the Office Personnel Staff of Edmonds employees are in agreement to extend all provisions of the 2019 -2023 Collective Bargaining Agreement through August 31, 2024. This Letter of Agreement is supplemental to the Edmonds School District Association of Office Personnel Collective Bargaining Agreement.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding International Baccalaureate (IB)Extended Essay 2023-24
Background:
The Edmonds School District offers the IB diploma through Edmonds-Woodway High School. The extended essay is a requirement for graduation which requires school-based employees to serve as extended essay mentors.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding a Modified School Calendar for Edmonds Heights K-12 for the 23-24 shool year
Background:
This waiver regarding a modified calendar at Edmonds Heights K-12 recognizes that Edmonds Heights K-12 is an alternative educational program that supports the homeschool community and the program is best served in a flexible accommodating schedule. This is a renewal of last year's waiver.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Administrator Directed Days at Meadowdale Middle School for the 23-24 school year
Background:
Each year the staff at Meadowdale Middle School vote to change the Administrator Directed days to the same week each month to allow for a clear and consistent separation between the days teachers are to meet with students versus days teachers meet with adults.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Tardy Sweeps at Meaowdale Middle School for the 23-24 school year
Background:
Each year the staff at Meadowdale Middle School vote on participation in Tardy Sweeps supported by the Safe and Civil School Program.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Certificated Staff Start and End times at Meadowdale Middle School for the 23-24 school year
Background:
The certificated staff at Medowdale Middle School agree to change start and end times for the 23-24 school year to allow staff to prepare for their workday.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding planning periods at College Place Middle School for the 23-24 school year
Background:
College Place Middle School Staff participate in the "Character Strong Program" and agree to spend a part of their planning time to perform tardy sweeps. This is a renewal of last year's waiver.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Waiver regarding Certificated Staff start and end times at College Place Middle School for the 23-24 school year
Background: The Certificated Staff at College Place Middle School agree to change the start and end times for the 23-24 school year to allow flexibility for teachers and provide more opportunities to meet with parents and staff and work with students after school. This is a renewal of last year's waiver.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Planning Periods at Mountlake Terrace High School for the 23-24 school year
Background:
Mountlake Terrace High School particiaptes in a Tardy and Attendance Policy to reduce the number of tardy students. The certifcated staff have voted to request a waiver to allow staff to use 5 minutes or less of their planning periods to implement this policy for the 23-24 school year. This is a renewal of last year's waiver.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Certificated Staff start and end times at Mountlake Terrace Elementary for the 23-24 school year
Background:
The certificated staff at Mountlake Terrace Elementary voted to request a waiver regarding start and end times for the 23-24 school year to allow certificated staff to prepare for their workday and collaborate with collegues.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding a change of supplemental days for the Health Services Department for the 23-24 school year
Background:
The staff of the Health Services Department agree to request a waiver regarding changing the supplemental days for the 23-24 school year to allow staff to complete certain health servces duties which are a high priority for the first month of school.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Administrator Directed Days for the Health Services Department for the 23-24 school year
Background:
The staff of the Health Services Department agree to request a waiver regarding Administrator Directed Days for the 23-24 school year. Since the district has implmented both a K-8 and high school calendar, having all Health Services staff adhere to the K-8 calender will provide a consistent meeting schedule and allow for professional development.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding new Performance Standards for Educational Interpreters 2023-25
Background:
The District and the Professional Technical Employees have agreed upon options for educational interpreters to meet the new performance standards set by the Professional Educator Standards Board (PESB).
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
2023-26 Memorandum of Understanding between the Edmonds School District and the Edmonds Principals' Association
Background:
This Memorandum of Understanding was approved by the Board on June 13. It is being resubmitted with minor corrections to Sections 4 and 5.C.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-2073
Information:
Memorandum of Understanding between Cabinet 2023-24
Background:
The District and the Cabinet have agreed upon a Memorandum of Understanding for members of Cabinet for the 2023 - 24 school year. Old language is crossed out, new language is in red.
The only change to this agreement from the 22-23 MOU is the name change from the day after Thanksgiving holiday to Native American Heritage Day.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
| May 2023 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,919,254.24 |
| May 2023 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $136,274.17 |
|
May 2023 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,387,405.10 |
| May 2023 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $20,161,049.29 |
| May 2023 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,400,584.58 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
Students will be competing at the National level in STEM based Events.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Increased engagement in meeting all learning objectives for Jazz Bands including socio-emotional connections and increased awareness and implementation of blend, balance, rhythm, melody, improvisation, and more.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
We will be meeting our Venetian pen pals (in Venice). Exposure and experiences to Italian culture, cuisine, art, architecture, history, and more. This is an opportunity to immerse themselves in the Italian culture and help students breakdown cultural and ethnic stereotypes and allows them to get a broader point of view of other cultures. Also, students will build (hopefully lifelong) relationships with each other.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Learning new cheerleading skills, leadership skills and team bonding experience.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Comments for the June 27, 2023 Public Hearing on the proposed 2023-2024 Budget will be accepted in written format, live via Zoom Webinar, or in person at the Board Meeting. Members of the public may speak for or against any part of the proposed budget.
Information:
Second Reading, Approve Revised Board Policy 5001- Hiring of Retired School Employees
Background:
There are several proposed revisions to this policy that result from changes in laws. There is now more specificity in terms of what is allowable for employees in different retirement plans. We recommend the adoption of WSSDA's revisions. These have been vetted by our HR team and represent many of the practices we have already adopted from our work with the Department of Retirement Systems.
There were no changes to these proposed updates between the first and second reading.
Contact:
Rob Baumgartner
Assistant Superintedent- Human Resources
425-431-7023
Information:
Second Reading, Approve Revised Board Policy 5011- Sexual Harassment of District Staff Prohibited
Background:
We are proposing some small but important changes to this policy. In these revisions, the district clarifies that this policy applies to sexual harassment targeting our employees during district activities. It is also clarified that the procedures in Policy 3205 and 3205P- Sexual Harassment of Students will guide investigations of student complaints against employees. It is recommended that the board adopt the WSSDA revisions.
There were no changes to these proposed revisions updates the first and second reading.
Contact:
Rob Baumgartner
Assistant Superintendent- Human Resources
425-431-7023
Information:
First Reading (No Action), New Board Policy 5410- Holidays
Background:
This is a new policy that states what holidays we will observe, it captures what we are already doing in policy. We are recommending that we refer to the day after Thanksgiving as Native American Heritage Day. This was not included in WSSDA's policy.
There were no changes between the first and second reading.
Contact:
Rob Baumgartner
Assistant Superintendent- Human Resources
425-431-7023
Information: Resolution # 23-16, draft annual budget for the fiscal year 2023-2024 is being presented to the Edmonds School District Board for review.
Background: The preliminary budgets for the General Fund, Associated Student Body Fund, Transportation Vehicle Fund, Capital Projects Fund and Debt Service Fund are complete. Resolution 23-16, which encompasses the 2023-24 budget, four year budget plan summary and four year enrollment projection is being presented for a first reading.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
Approval of project and contract award to Coast to Coast Turf in the amount of $4,521,457.00 for Field improvements at Mountlake Terrace High School. This project is intended to replace the grass and drainage system with artificial turf and cork infill at both the softball and soccer fields, plus new lighting at Mountlake Terrace High School.
Background:
A project for upgrading the softball and soccer fields at Mountlake Terrace High School was identified in the 2020 Levy, and approved by District voters in February of that year.
The District’s Capital Projects Office (CPO) is requesting authority to award the contract to Coast to Coast Turf through our Sourcewell Cooperative Contract in the amount of $4,521,457.00. If the Board of Directors approves this item, CPO would immediately provide notice of award to the contractor, and notice to proceed on July 1, 2023, with substantial completion on February 15, 2024.
This project is funded by the 2020 Levy.
Contact:
Taine Wilton
Director of Capital Projects
(425) 431-7172
Information:
Single Reading, Approve Resolution #23-11, Delegating Authority to WIAA
Background:
By action of the 1976 Legislature, each School District Board of Directors may delegate control, supervision, and regulation of any extracurricular activity to the WIAA and compensate such entity for services provided. The local School Board President and Superintendent must sign this resolution form to indicate that the School Board has approved the Public School District’s or Private School’s membership with the Washington Interscholastic Activities Association (WIAA) and as members, these schools will follow the WIAA Rules and Regulations.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Single Reading, Approve Resolution #23-12 Proclaiming June 2023 as Pride Month
Background:
It is recommended that the board approve resolution #23-12 Proclaiming June 2023 as Pride Month.
Contact:
Victor Vergara
Assistant Superintendent
425-431-7224
Information:
Approval of the project and contract award to Moon Construction Company in the amount of $1,198,009.00 including Alternate 1, for Seismic Upgrades at Former Alderwood Middle School. This project is intended to improve structural bracing and tie-ins for seismic loads.
Background:
Capital Projects has evaluated the Former Alderwood Middle (FAM) School for continued use as an interim school site which will be used to house students from Oak Heights Elementary during construction of the new school. Recent settlement combined with pre-existing wear and tear of FAM have resulted in movement in the structure of the building, causing cracking and structural separation. We intend to complete this work this year, before the site is needed for Oak Heights.
The District’s Capital Projects Office (CPO) is requesting authority to award the contract to Moon Construction Company in the amount of $1,198,009.00. If the Board of Directors approves this item, CPO would immediately provide Notice of Award to the Contractor, and Notice to Proceed on July 7, 2023, with Substantial Completion on December 15, 2023.
This project is funded in part from the 2016 and 2020 Levies, plus local funds (from long-term leases).
Attachment: Bid Tabulation
Contact:
Taine Wilton
Director of Capital Projects
(425) 431-7172
Information:
First Reading (No Action), Revised Board Policy 4218- Family Language Access Plan
Background:
We are proposing some updates to policy 4218- Family Language Access Plan based on WSSDA recommendations. In their most recent update, WSSDA has changed the classification of this Policy/Procedure from Encouraged to Essential.
Updates to the policy include the development and implementation of a Language Access Program by the 2023-2024 school year, designation of a Language Access Liaison/Coordinator, and periodic Board review and evaluation of the Language Access Plan. Updates to the procedure include details on the development and execution of a Language Access Plan to include a self-assessment of the plan, collection and analysis of language access data to be submitted through CEDARS, and annual communication to parents and families about the Language Access Plan and Language Access Services.
Contact:
Victor Vergara
Assistant Superintendent
425-431-7224
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: