Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday March 14, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The board will honor the district's New National Board Certified Teachers.
Background:
The teachers being recognized are:
Alicia Hickman from Lynnwood Elementary
Aaron Holder from Mountlake Terrace Elementary
Sibel Okumus from Meadowdale Middle School
Jennifer Ginder from Lynnwood High School
Stephanie Gwaltney from Sherwood Elementary
Mai Smith from Alderwood Early Childhood Center
Information:
Dr. Miner will read the State of Washington's Proclamation naming March 20-26th 2023 as School Retirees Appreciation Week.
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 21, 2023 Study Session- Curriculum Updates
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 23, 2023 Study Session- Facilities Updates
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 28, 2023 Study Session- Safety Procedures
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 28, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information:
Personnel Actions
Background:
The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding 3rd Grade Conferences for 22-23
Background: One of the key components of Washington State Bill ESSB 5946 is that schools must meet with the parents of third grade students not at grade level in reading to discuss improvement/intervention plans to bring students to grade level in reading.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding the Dual Language Program 2023-24
Background: A Dual Language Program has been established within the Edmonds School District. The Edmonds Education Association and the Edmonds School District have identified and agreed to staffing parameters for this program. This MOU starts in the 2023-24 school year.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Request to declare Chromebooks as surplus as noted above and to remove from small and attractive assets inventory records (see attached for model, barcode, and serial numbers). Devices are to be used as trade-in for parts credit, which will be used to off-set Chromebook maintenance costs.
Background:
The Lenovo N21 and N22 Chromebooks are no longer viable student computers. Based on the age of this hardware, it is not receiving operating system/security updates from Google any longer. The district has, for several years, reduced the financial impact on the district and the community by leveraging value from out-of-date inventory to receive a credit on account from parts suppliers. This allows us to receive Chromebook screens, keyboards, motherboards, etc. with no financial outlay by the district. The vendor receiving the surplus equipment will conduct an evaluation of the equipment and will provide a credit to the district based on the condition and potential value of the surplus equipment.
Contact:
Chris Bailey, Technology Director
Information:
The 2020 Technology/Capital Levy allocates funds on an annual basis to ensure students at all schools have access to a learning device, as part of the district’s one-to-one initiative. In accordance with the district’s student technology replacement plan, this purchase will provide a new device to 2023-24’s 1st grade, 5th grade, and 9th grade students, which will be assigned to and retained by them for the following four school years.
Background:
The student technology replacement plan provides for each student learning device to be replaced after four school years of use. This ensures that each student has a functioning learning device. In addition, it has afforded the district the ability to recoup some value from replaced technology, which has been used to offset on-going hardware repair costs.
In anticipation of this purchase, the district requested evaluation hardware and pricing from several manufacturers that offer Chromebooks which meet our specifications. Currently, the district has a standard feature-set that includes both a touch-screen and a convertible form-factor. After conducting benchmark testing, evaluating pricing and features, and considering the potential lead time on deliveries, among other factors, it is recommended that we continue to leverage Lenovo for district Chromebook purchases at this time.
This purchase includes Chromebook devices for 2023-24’s 1st grade, 5th grade, and 9th grade students as well as the spare equipment needed to ensure each student has access to the device that they need for learning, each day. This purchase will be made leveraging the NASPO contract, a competitively bid purchasing contract that is compliant with Washington State bid guidelines.
Contact:
Chris Bailey, Technology Director
Information:
This purchase will provide the district with a license to use SentinelOne Security Software on all district Windows and Mac Operating System computers, as well as district servers. The 2020 Capital/Technology Levy allocates funding to support the procurement of administrative systems to support the district’s operations, which will be leveraged for this purchase.
Background:
The district has previously leveraged Capital/Technology Levy funding to procure security software from another vendor. Through the course of the district’s recent technology incident, investigation and recovery, it was recommended that the district change the security system that we utilize. SentinelOne in particular was recommended by numerous consultants that worked alongside the district through the incident.
In addition to SentinelOne’s client and server endpoint protection, this purchase will include SentinelOne’s Managed Detection and Response offering, Vigilance Respond, which includes a team of cybersecurity analysts that will be responsible for monitoring activity for suspicious behaviors within our computing environment 24x7x365.
While this was not a planned expense within the 2020 Capital/Technology Levy, funds were allocated to support the growing need for administrative technology systems to support the district’s operations. It is recommended that a portion of these available funds be allocated to support this purchase. Over the course of this 1-year period, the district will continue to work with outside consultants to evaluate this product and others to determine what security system will best meet our long-term needs.
This purchase will be made leveraging the Omnia Partners contract, a competitively bid contract that is compliant with Washington State procurement guidelines.
Contact:
Chris Bailey, Technology Director
Information:
DECA International Career Development conference provides students the opportunity to compete at the highest level in business applications. This event offers leadership development classes, networking with colleges and scholarship opportunities.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
This championship event requires qualification through 2 district events that will take place in March. It will not be known if the team qualifies until as late as April 2. The team has spent up to 15 hrs per week since Jan. 7th designing & building the robot for competition. If they don't qualify then this trip we be canceled.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Mountlake Terrace Boys and Lynnwood & Meadowdale Girls basketball teams have qualified for the State Basketball Championships in Tacoma, WA. The goal is for students to compete and represent their school and district in this WIAA sponsored State Championship event.
Background:
Per Board Policy 2320, overnight, in-state field trips involving high school extra-curricular groups involved in State organization sanctioned playoffs, meetings, or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors.
Field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information:
Second Reading, Adopt New Board Policy 1225- School Director Legislative Program
Background:
This proposed policy would be put in place to ensure that the legislative representative stays informed of pending legislation and actively communicates concerns. They are also responsible for making the district's positions known to elected representatives at both the state and national levels by regular contact with their legislators in-district, in Olympia and in Washington D.C., seeking adequate funding for schools and full funding for state and federally mandated programs, setting aside board meeting time to discuss legislative issues, using resources such as WSSDA’s Legislative Updates and responding appropriately to requests for legislative proposals, commenting on legislative proposals, and developing priority positions in a timely manner. The proposed policy is derived from the WSSDA Model Policy, with a few updates and corrections as indicated on the attached draft.
Specifically, the proposed revisions:
There were only small grammatical/ formatting changes made between the first and second readings.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Second Reading, Adopt Revised Board Policy 1400 - Meeting Conduct, Order of Business and Quorum
Background:
This policy is being updated per WSSDA's recommendations from 06/2022. The updated policy contains new provisions about when boards may hold Emergency Meetings and clarifies the public comment process. It also makes it illegal for members of the public to carry a dangerous weapon into a facility being used for board meetings per HB 1630.
Between the first and second reading, some small changes were made to the wording of this policy. Additionally, clarification was added about the schedule of regular business meetings.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Second Reading, Adopt Revised Board Policy 1410- Executive & Closed Sessions
Background:
In RCW 42.30.010, the Washington State Legislature declares that all public commissions, committees and boards conduct all deliberations in public. RCW 42.30.110 defines purposes under which governing bodies can hold executive sessions. The proposed revisions to ESD Policy 1410 updates the policy to match the language in the WSSDA model policy as well as this RCW.
Specifically, the proposed revisions:
There were no changes made between the first and second readings.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Second Reading, Adopt revised board policy 2411 - High School Equivalency Certificate (Revised Title)
Background:
This policy has been updated per recommended WSDDA language and revisions made in December, 2022. The title of the policy has changed from Certificate of Educational Competency to High School Equivalency Certificates. The new language describing the eligibility to take a high school equivalency test is both more inclusive and specific. Most commonly, the students who typically benefit from this policy are our students who participate in our EDCAP program. As a reference, last year (2021-22), approximately 24 students pursued EDCAP. In 2020-21, there were 14 students and in 2019-2021, 23 students pursued EDCAP.
There were only small grammatical changes to the policy made between the first and second readings.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information:
Second Reading, Adopt revised board policy 3231-Student Records
Background:
This policy has been updated to reflect changes summarized via OSPI Bulletin No. 046-21 in 2021 to prohibit school districts from withholding students' grades or transcripts in response to student's damaging or losing school property. While the drafted WSDDA model policy language includes permissive language stating "districts may withhold a diploma" in response to a student damaging or losing school property, this draft of Board Policy 3231 does not. If the Board determines that there is reason to include the option of "withholding a diploma," as a result of a student damaging or losing school property then this language can be reinstated to 3231.
Between the first and second reading, language regarding fees and fines was removed from this policy. This exact language can be found in our existing policy 3520- Student Fees, Fines and Charges.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information:
Second Reading, Adopt new Board Policy 5009- Remote Work
Background:
Assistant Superintendent Rob Baumgartner presented this information at a Board Study Session on December 6, 2022. Attached is the resulting new Board Policy 5009- Remote Work.
There were no changes between the first and second reading.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-437-7023
Information:
Superintendent Contract for Dr. Rebecca Miner
Background:
At their 2/8 Special Meeting, the Board voted to select Dr. Rebecca Miner as the permanent superintendent. Attached is her contract for approval.
Information:
Approval of the contract for the purchase and installation of new playground equipment at HTE school through OMNIA contract #2017001134. This project is needed to fulfill commitments made in the 2021 Levy. This project includes the replacement of existing aging playground equipment at Hilltop Elementary, and an asphalt walking path around the perimeter of the existing fields.
Background:
In April of 2021, the voters approved the 2021 Levy, which included funds for building improvements and equipment. Hilltop Elementary currently has three areas with playground equipment. One was replaced last year during the relocatable classroom project. This project will replace the other existing playground equipment at Hilltop Elementary which has exceeded its useful life and will be replaced with new equipment designed for additional child safety and physical development. The walking path will allow additional activities for students and the community.
If the Board approves this item, the District’s Capital Projects Office will give Notice of Award on March 15, 2023, with Substantial Completion by August 31, 2023.
This project is paid for by the 2021 Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information:
Approval of the contract for the purchase and installation of new playground equipment at Sherwood Elementary School (SWE) through OMNIA contract #2017001134. This project is needed to fulfill commitments made in the 2021 Levy. The project includes the replacement of existing aging playground equipment at SWE, and an asphalt walking path around the perimeter of the existing fields.
Background:
In April of 2021, the voters approved the 2021 Levy, which included funds for building improvements and equipment. The existing equipment at SWE has exceeded its useful life. The newer playground equipment is designed for child safety and physical development. The new walking path will allow additional activities for students and the community.
If the Board approves this item, the District’s Capital Projects Office will give a Notice of Award on March 15, 2023, with Substantial Completion by August 31, 2023.
This project is paid for by the 2021 Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information:
This item is for approval of a completed Public Works Contract No. Q21-33CP, 2022 Portable Placement at Cedar Way, Hilltop and Terrace Park Elementary Schools (KCDA #19-255), by adopting Resolution No. 23-03.
Background:
The scope of work under this contract was to relocate two (2) existing portable classrooms and one (1) new portable classroom, transport and reinstall at new school locations, including all associated foundation preparation, Mechanical and Electrical work. The Contractor, Pacific Mobile Structures, Inc. was given Notice to Proceed to begin work on June 13, 2022. The date of Final Completion was September 22, 2022. The final contract amount was $698,371.77, including sales tax and four (4) change orders.
The Capital Projects office recommends that the referenced project be accepted by adoption of Resolution No. 23-03 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington. During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor & Industries and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington departments named above.
Contact:
Sue Elder
Public Works Contract Coordinator
425-431-7058
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: