Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday February 28, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
College Place Elementary School Student Presentation
Background:
College Place Elementary Kindergarten and 1st Grade Dual Language Program students will present to the board
Contact:
Carla Carrizosa
425-431-7620
Information:
Principal Carla Carrizosa will provide an update on the School Improvement plan at College Place Elementary.
Presenter:
Carla Carrizosa
Contact:
Carla Carrizosa
425-431-7620
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 3, 2023 Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Single Reading, approves minutes from February 8, 2023 Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 14, 2023 Study Session- Budget
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 14, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting." Due to our recent technology outage, this report does not reflect all personnel actions. Remaining actions will be included on an upcoming report.
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Interlocal Agreement between Bates Technical College and Edmonds School District for educational services.
Background:
Bates Technical College High School is for high school students interested in enrolling in career training programs such as Diesel and Heavy Equipment Technology, Welding, Autobody, HVAV, Fire Service, Culinary Arts, Digital Media, and Cyber Security. One ESD student will be attending classes at Bates Technical College.
Contact:
Greg Schwab
Assistant Superintendent
Mark Madison
Director of STEM and Career/College Readiness
Career and Technical Education
Information:
All of the 95% materials that we are purchasing are all currently being used in Title IA and LAP reading intervention groups. These are additional sets of the materials to ensure all intervention teachers have the necessary materials to teach their groups. Currently we have teachers sharing materials and with more staff using the adopted intervention materials it is challenging to share the materials.
Background:
The district already uses 95 percent materials for staff and would like to purchase additional materials to cover all intervention teachers.
Contact:
Lisa Gonzalez
Director of Student Learning
425-431-7353
Information:
We propose to award a contract to replace wireless access points and associated wireless controllers/systems throughout all District schools and other facilities to Ednetics/Juniper. Wireless Access Points allow laptop computers, Chromebooks, mobile phones, and other mobile devices to connect to our network and the Internet.
Background:
The district currently has over 1800 wireless access points with a minimum of one per classroom or instructional space, and larger spaces have several. The current wireless access points vary in age, which makes management inefficient and limits the ability to run the most updated security software. In addition, the wireless controllers which are responsible for managing configuration and internet traffic of our wireless access points will lose the ability to receive security patches over the next few years, due to their age, shortly after we anticipate this project being completed. Due to supply chain challenges, it is likely that this work will take place in the summer of 2024.
As part of the RFP process, district staff solicited vendors to submit information and evaluation hardware that would be evaluated by district staff. Vendors were scored on the information they provided, the compatibility of their systems with existing district infrastructure, as well as the overall project cost. In addition, district staff conducted thorough testing of numerous manufacturers. Through this process, the district developed a recommendation to purchase Juniper access points, and to leverage Ednetics for procurement and installation services.
This project was budgeted as part of the 2020 Capital/Tech Levy, and will include furnishing new technology hardware, as well as the physical installation of that hardware throughout the district. It is intended that the district will pursue eRate reimbursement for a portion of this expense.
We anticipate that approximately 40% of the cost will be reimbursed through e-Rate.
Contact:
Chris Bailey, Technology Director
Information:
| Jan. 2023 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,230,035.02 | ||
| Jan. 2023 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $65,522.89 | ||
| Jan. 2023 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,864,311.13 | ||
|
Jan. 2023 PRIVATE PURPOSE TRUST FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $1,000.00
|
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
To extend the learning in the classroom and meet and compete with students across the state on classroom curriculum events.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will learn about marine science, maritime and cultural history, Puget Sound Geography, math of nautical charts, team building, sailing theory, nautical knot-tying, survival at sea, PE activities, general ship maintenance, and more while sailing aboard a historical wooden sailing schooner.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
EWHS, Lynnwood, Meadowdale and Mountlake Terrace wrestlers who qualify for the State Wrestling Tournament at Tacoma Dome. The goal is for students to compete and represent their school and district in this WIAA sponsored State Championship event.
Background:
Per Board Policy 2320, overnight, in-state field trips involving high school extra-curricular groups involved in State organization sanctioned playoffs, meetings, or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors.
Field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
TSA State Conference where students will be competing in various skills related to career fields.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Assistant Superintendent Greg Schwab will present to the Board regarding 2022 Graduation Rates
Contact:
Greg Schwab
425-431-7094
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information:
Single Reading (No Action) Revised Board Policy 2108 - Learning Assistance Program
Background:
This policy revision from WSDDA (June 2021) includes a specific reference to addressing the unique needs of students affected by the COVID-19 Pandemic (Proclamation 20-05) and expands Learning Assistance to include social-emotional supports in addition to academic services. The policy revision also updates language related to district partnerships with community-based or other out of school organizations to provide services (RCW 28A.300.139).
This policy had a first reading at our January 24th Board Meeting. There were no changes between the first and second reading.
Contact:
Lisa Gonzalez, Executive Director of Student Learning
425-431-7353
Information:
Approval of the contract for construction of the new storefronts at Meadowdale High (MDH) and Chase Lake Elementary (CLE) schools. Sealed bids were opened at Edmonds School District on January 31, 2023, and CDK Construction was the lowest of two responsive bidders. This project is needed to fulfill commitments made in the 2021 Levy. The project includes replacement of failing storefront, curtain wall systems, and door and window hardware at both MDH and CLE, plus replacement of gutter systems at MDH.
Background:
In April of 2021 the voters approved the 2021 Levy, which included funds for building improvements and equipment. The door, window systems, and gutters at MDH are beyond their useful life due to regular heavy use. Where possible new systems will incorporate steel frames to extend their life. The curtain wall glazing systems at CLE need to be redesigned and replaced to add rigidity, prevent future failure, and reduce maintenance.
If the Board approves this item, the District’s Capital Projects Office will give Notice of Award on March 1, 2023, with Substantial Completion on August 16, 2023.
This project is paid for by the 2021 Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information:
Acceptance of Public Works contract performed by Wayne’s Roofing, Inc. This project included gutter replacement at Brier Elementary School.
Background:
The Fall Protection- Brier Elementary Gutter Replacement project was completed and the final payment was made on January 24, 2023, in the final amount of $533,806.71 including sales tax and one change order.
The Capital Projects Office recommends that the referenced project be accepted by the adoption of a resolution stating that the work has been completed satisfactorily, and retention released, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries, and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Attachment: Resolution #23-02
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information:
First Reading (No Action), of Revised Board Policy 1400 - Meeting Conduct, Order of Business and Quorum
Background:
This policy is being updated per WSSDA's recommendations from 06/2022. The updated policy contains new provisions about when boards may hold Emergency Meetings and clarifies the public comment process. It also makes it illegal for members of the public to carry a dangerous weapon into a facility being used for board meetings per HB 1630.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
First Reading, (No Action) Revised Board Policy 1410- Executive & Closed Sessions
Background:
In RCW 42.30.010, the Washington State Legislature declares that all public commissions, committees and boards conduct all deliberations in public. RCW 42.30.110 defines purposes under which governing bodies can hold executive sessions. The proposed revisions to ESD Policy 1410 updates the policy to match the language in the WSSDA model policy as well as this RCW.
Specifically, the proposed revisions:
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
First Reading, (No Action) of New Proposed Board Policy 1225- School Director Legislative Program
Background:
This proposed policy would be put in place to ensure that the legislative representative stays informed of pending legislation and actively communicates concerns. They are also responsible for making the district's positions known to elected representatives at both the state and national levels by regular contact with their legislators in-district, in Olympia and in Washington D.C., seeking adequate funding for schools and full funding for state and federally mandated programs, setting aside board meeting time to discuss legislative issues, using resources such as WSSDA’s Legislative Updates and responding appropriately to requests for legislative proposals, commenting on legislative proposals, and developing priority positions in a timely manner. The proposed policy is derived from the WSSDA Model Policy, with a few updates and corrections as indicated on the attached draft.
Specifically, the proposed revisions:
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information: First Reading, (No Action) of revised board policy 3231-Student Records
Background:
This policy has been updated to reflect changes summarized via OSPI Bulletin No. 046-21 in 2021 to prohibit school districts from withholding students' grades or transcripts in response to student's damaging or losing school property. While the drafted WSDDA model policy language includes permissive language stating "districts may withhold a diploma" in response to a student damaging or losing school property, this draft of Board Policy 3231 does not. If the Board determines that there is reason to include the option of "withholding a diploma," as a result of a student damaging or losing school property then this language can be reinstated to 3231.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information: First Reading, (No Action) of revised board policy 2411 - High School Equivalency Certificate (Revised Title)
Background:
This policy has been updated per recommended WSDDA language and revisions made in December, 2022. The title of the policy has changed from Certificate of Educational Competency to High School Equivalency Certificates. The new language describing the eligibility to take a high school equivalency test is both more inclusive and specific. Most commonly, the students who typically benefit from this policy are our students who participate in our EDCAP program. As a reference, last year (2021-22), approximately 24 students pursued EDCAP. In 2020-21, there were 14 students and in 2019-2021, 23 students pursued EDCAP.
Contact:
Lisa Gonzalez
Executive Director of Student Learning
425.431.7353
Information:
First Reading, (No Action) of new proposed School Board Policy 5009- Remote Work
Background:
Assistant Superintendent Rob Baumgartner presented this information at a Board Study Session on December 6, 2022. Attached is the resulting new Board Policy 5009 Remote Work.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-437-7023
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: