Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday February 14, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from January 17, 2023 Study Session- Budget/Enrollment Review
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from January 20, 2023 Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from January 24, 2023 Study Session- Affirmative Action Plan
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from January 24, 2023 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, approve minutes from January 31, 2023 Study Session- Grading Practices
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
Single Reading, approve minutes from February 2, 2023 Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Jonathan McCool - College Place Middle School - Visual Arts
Thomas Chambers - College Place Middle School - Middle Level Science
Zachary Wulfman - College Place Middle School - English/Language Arts
Background: WAC 180-82-110 (School district response and support for non-matched endorsements to
course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other
than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Request to declare Chromebooks as surplus as noted above and to remove from small and attractive assets inventory records (see attached for model, barcode, and serial numbers). Devices are to be used as trade-in for parts credit, which will be used to off-set Chromebook maintenance costs.
Background:
The Lenovo N21 Chromebooks are no longer viable student computers. Based on the age of this hardware, it is not receiving operating system/security updates from Google any longer. The district has, for several years, reduced the financial impact on the district and the community by leveraging value from out-of-date inventory to receive a credit on account from parts suppliers. This allows us to receive Chromebook screens, keyboards, motherboards, etc. with no financial outlay by the district. The vendor receiving the surplus equipment will conduct an evaluation of the equipment and will provide a credit to the district based on the condition and potential value of the surplus equipment.
Contact:
Chris Bailey, Technology Director
Information: If the Board of Directors approves this item, the Purchasing Department will begin advertising the call for proposals on March 15, 2023 with a proposal opening date of April 3, 2023. The Purchasing Department will make a recommendation to the Board on April 25, 2023 regarding awarding this contract.
Background: Current positions are posted and recruitment efforts are ongoing but due to a lack of applicants, we are unable to staff necessary positions. The District is utilizing contracted services to help fill this void. The current contracts with behavior technician and paraeducator staffing vendors cannot provide sufficient levels of staffing within School Board approved fiscal limits. In order to comply with Section 504 of the Rehabilitation Act of 1973 in providing a free and appropriate public education for Edmonds School District students with disabilities, the District needs to request proposals for behavior technician and paraeducator staffing services.
Contact:
Dana Geaslen
Assistant Superintendent
425.431.7186
geaslend338@edmonds.wednet.edu
Information: The district has been unable to hire a sufficient number of paraeducators to fill services minutes per IEP team decisions. In an effort to provide students receiving special education services access to a free and appropriate public education, student services has turned to staffing vendors to provide behavior technicians and paraeducators. Until such time as we are able to complete a Call for Proposals, we are issuing a sole source justification form under emergency provisions for procurement. The district has been using Maxim since the beginning of the school year and anticipates it will exceed the $250,000 threshold for quotes in order to continue critical services until the conclusion of the RFP process.
Background: The district requires behavior technician and paraeducator staffing to support the special education program. Special education classrooms are staffed with base program support. Additional paraeducators and/or behavior technicians are needed for one-on-one student support per IEP team decisions.
Contact:
Dana Geaslen
Assistant Superintendent
425.431.7186
geaslend338@edmonds.wednet.edu
Information:
Unify the Ensemble – spending extended periods of time with a group of people who are involved in making music is an incredible experience for a group of students. It solidifies our musical relationships as well as friendships. These types of experiences create long-lasting memories for those involved. Many performances of the same literature – A travel/tour situation gives an ensemble the opportunity to perform the same music a number of times.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students have already competed in a regional competition to qualify to go to the state conference. In all, students will be competing in 15 STEM related events such as career preparation, CO2 Cars, video game design, structural engineering, prepared speech, junior solar sprint, and leadership strategies that support middle STEM curriculum.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Camp is a way for the team to bond, learn new skills taught by professionals, work together to get ready for the year, and showcase the things they learn during many showcases throughout the year. It is a great way for them to create a long lasting bond and understanding of safety and skill that go along with cheerleading.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Perform at the Essentially Ellington High School Festival and Competition (if selected) 15 Bands are selected through an audition process. Preparation and Study of Duke Ellington's Music.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Philharmonic Students will perform as a full Symphony Orchestra in the Western Washington University Orchestra Festival. Students will perform for other HS students, receive adjudicator feedback and a workshop in the WWU music department facilities.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Washington State Thespian Festival is an annual gathering of high school students from around the state. Students will attend workshops taught by theatre professionals, foster connections with other theatre students, watch performances, and have the opportunity to perform themselves.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
DECA members will use their knowledge to persuade judges using their business and marketing experiences. All students will have a scenario based on the the category they qualified in. This will help the members move on to higher education by learning and presenting information about how to make businesses run smoothly and profitably.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will be competing in Family, Career and Community Leaders of America (FCCLA) events at the State level after qualifying at the regional level.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Second reading, adopt revised Board Policy 2418 Waiver of High School Graduation Credits.
Background:
Board Policy 2418 acknowledges that unusual circumstances may result in a student's inability to earn all twenty-four credits required for high school graduation. The unusual circumstances have been updated to include 'In or have been released from an institutional education facility.
There were no changes between the first and second readings.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7023
Information:
Second reading, adopt revised Board Policy 4200- Parent Access and Safe and Orderly Learning Environment
Background:
Policy 4200 was revised to support schools in parent and family engagement. This is now an Essential Policy. This policy incorporates specific language from RCW 28A.605.020 that assures parents access to their child’s classroom and school-sponsored activities for purposes of observing class procedures, teaching material, and class conduct. However, the policy also stipulates that such observation must not disrupt the classroom or learning activity.
Grammatical errors were corrected between the first and second readings, no changes to the content were made.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7023
Information:
Second reading, adopt revised Revised Board Policy 4210 Regulation of Dangerous Weapons on School Premises.
Background:
With the passing of House Bill 1630 - Possessions of weapons in certain locations, Board Policy 4210 was revised for clarity and more restrictive language.
There were no changes between the first and second readings.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7023
Information: Second Reading of 6700 Nutrition, Health and Physical Education Policy Revision
Background: WSSDA's policy 6700 was revised to include a sentence stating that the "Superintendent is responsible for...establishing a meal charge policy if not serving meals at no cost to students." We already have a meal charge procedure and have added this sentence to our policy. This is the only change being requested.
There were no changes between the first and second readings.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information:
Edmonds School District Affirmative Action Plan for 2021 - 2026
Background:
According to Board Policy 5010 Equal Employment Opportunity, “It shall be the responsibility of the superintendent, or designee, to develop an Affirmative Action Plan and regulations to be followed by management and supervisory personnel in all schools and departments of the district to carry out the provisions and intent of this policy.” Every 5 years we update our Affirmative Action Plan for Board approval and submission to OSPI.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: