Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday January 10, 2023, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 5:00 p.m. and recess to an Executive Session. The board will reconvene to the regular business meeting at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board will meet in an Executive session to review the performance of a public employee.
Background:
"Executive session" is not expressly defined in the OPMA, but the term is commonly understood to mean that part of a regular or special meeting of a governing body that is closed to the public. A governing body may hold an executive session only for specified purposes, which are identified in RCW 42.30.110(1)(a)-(m), and only during a regular or special meeting. Nothing, however, prevents a governing body from holding a meeting, which complies with the OPMA's procedural requirements, for the sole purpose of having an executive session. Minutes are not required to be taken at an executive session. RCW 42.32.030.
Information:
The Board President will reconvene the Business Meeting following Executive Session.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
Dr. Miner will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The Superintendent will issue the Oath of Office to new student advisor to the board, Kayla Apostol.
Background:
Policy 1250 Students on Governing Boards
Student representatives on the board:
A. Will be selected from students who apply for the position. The board encourages at least one nominee from each high school.
B. May serve on a rotation basis for part of the school year or for the entire school year, at the discretion of the board.
C. Are expected to attend all meetings and communicate with the board secretary if unable to attend. Four consecutive unexcused absences from meetings would constitute resignation as a student representative.
D. Will not attend executive sessions but may attend board study sessions.
E. Will contribute to board discussions by providing student insight and perspective and report to students about the work of the board and district activities. F. Will be bound by all rules and regulations pertaining to regular board members but will not make motions or hold board offices.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from December 6, 2022- School Board Study Session- Complaint Policy & Remote Work
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from December 13, 2022- Regular Board Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information:
Personnel Actions
Background:
The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding participation in the Voluntary Employee's Benefit Association for the Edmonds Principals' Association for 22-23
Background:
The District and the Principals' Association have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2022-2023 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding recovery services for students with disabilites due to the impacts of COVID 19 for 2022-23
Background:
The District and the Edmonds Education Association have agreed on the details for providing Recovery Services for students with disabilites due to impacts of COVID 19 for the 2022-23 school year and the summer of 2023.
Contact:
Rob Baumgartner
Assistant Superintendent
425-431-7023
Information:
Dan French - Health and Fitness - Edmonds eLearning Academy
Jeremy Matthews - Health and Fitness - Edmonds eLearning Academy
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to
course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other
than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Single reading, approve copiers for surplus
Background:
It has been determined that 21 copiers were at the end of their useful life, had no value and needed to be replaced. The equipment will be used as trade-in for upgraded copying/printing equipment as part of the District Copier Program (DCP). The equipment will be removed from fixed asset inventory records (see attached for model and barcode numbers). Current Market Value = $0 (zero).
Contact:
Devone Miles, Senior Purchasing Agent 425-431-7065
Information:
Students have been selected through an audition process to rehearse and perform with WMEA All-State and NAfME All-NW Honor Groups. Each group will be led by a national level conductor, and students will collaborate and work with top student musicians from throughout the Pacific Northwest. Students will be able to share these experiences, and skills learned with students in their home schools
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will learn about the geology and ecology of Mount St. Helens (NGSS Earth Science Standards). Students will practice science skills by collecting data from landslides, analyzing soil samples, and drawing geologic maps and cross-sections from the mountain. Students will use this data to connect to geoscience careers and how different geoscientists predict and respond to volcanic eruptions.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
DECA state competition and leadership development conference. Students will compete in areas of business and marketing and will attend leadership events.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
DECA's International Career Development Conference provides students the opportunity to compete at the highest level. This event also offers leadership development classes, networking with colleges and scholarship opportunities, and much more!
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Board will vote to approve updates to the Board of Directors Norms & Protocols
Background:
The Board of Directors originally created the Board of Directors Norms and Protocols document in November of 2020. With a change in both the makeup of the Board of Directors and in district leadership, it is good practice to review documents such as these to ensure that current norms and protocols are reflected accurately. With that in mind, the Board of Directors reviewed the original document in November/December of 2022 and have made the following updates:
Information:
The attached Emergency School Closure Waiver Requests must be reviewed and approved by the board and then submitted to OSPI.
Background:
We are submitting emergency waivers for the power outages on 12/1 which required the district to close Woodway Center, Brier Elementary, Chase Lake Elementary and Alderwood Early Childhood Center and the HVAC outages that required Lynnwood High School to close on 12/9.
Contact:
Rebecca Miner
Interim Superintendent
(425)431-7003
Information:
Approval of the contract for purchase and installation of Telescopic Bleachers to Nor-Pac Seating. This product is needed to fulfil commitments to the 2020 Levy projects by replacing the bleachers at EWHS for program and athletic functions.
Background:
In February of 2020 the district voted and approved the 2020 Levy, which included funds for building improvements and equipment. The current bleachers at EWH do not retract properly, are beyond their functional life span, and do not have the capacity needed for current and future district activities.
If the Board approves this item, the District’s Capital Projects Office would give Notice of Award on January 11, 2023, with Substantial Completion by August 31, 2023.
This project is paid for by the 2020 Levy.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information:
This item is for approval of a completed Public Works Contract No. Q21-10CP, 2022 Portables Project - Hilltop Elementary New Sage Portable (KCDA #19-255) by adopting Resolution No. 23-01.
Background:
The scope of work under this project was to provide, deliver and install a new Sage portable at Hilltop Elementary School. The scope of work included all associated foundation preparation and mechanical and electrical work. The contractor was given Notice to Proceed to begin work on January 10, 2022. The date of Final Completion was September 15, 2022. The final contract amount was $269,743.60, including sales tax and one (1) change order.
The Capital Projects Office recommends that the referenced project be accepted by adoption of a Resolution #23-01 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington. During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor and Industries, and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington departments named above.
Contact:
Sue Elder
Public Works Contract Coordinator, Business Services
425-431-7058
Information:
The purpose of this Agreement is to improve the educational outcomes for students in foster care. For the purposes of this agreement, children and youth in foster care are those who are the subject of a shelter care dependency order issued pursuant to chapter 13.34 RCW, including students in licensed, unlicensed, and trial-return-home placements. This Agreement will replace the existing agreement that expires on January 31st, 2023.
Background:
This Agreement meets the Department of Children, Youth & Families (DCYF) mandate under RCW 74.13.550 through .570 to develop collaborative agreements with school districts. This Agreement also meets the requirement for school districts to develop written transportation procedures as required in ESEA Section 1112(c)(5)(B).
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information:
First Reading, (no action) of Revised Policy 4115- Volunteers
Background:
This policy revision includes specific language changes that align with our strategic plan around inclusion and belonging. We removed words, such as citizen, as one does not need to be a citizen to volunteer. The revisions also take out language directing volunteers to follow policies under Human Resources, and places the policy under the Communications Department.
Contact:
Harmony Weinberg
Communications Manager
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: