Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday December 13, 2022, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the executive session to order at 5:00 p.m. and the regular business meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information: The Board will meet in an Executive session to hear quarterly legal updates.
Background: "Executive session" is not expressly defined in the OPMA, but the term is commonly understood to mean that part of a regular or special meeting of a governing body that is closed to the public. A governing body may hold an executive session only for specified purposes, which are identified in RCW 42.30.110(1)(a)-(m), and only during a regular or special meeting. Nothing, however, prevents a governing body from holding a meeting, which complies with the OPMA's procedural requirements, for the sole purpose of having an executive session. Minutes are not required to be taken at an executive session. RCW 42.32.030.
Information: The Board President will reconvene the Business Meeting following Executive Session.
Background: Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from November 15, 2022- School Board Study Session- Superintendent Search
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approves minutes from November 22, 2022- School Board Study Session- SIFT
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single Reading, Approve minutes from November 22, 2022 Regular Board Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative.
The board will elect from among its members a president and vice president to serve one-year terms. A newly appointed board member will not be eligible to serve as an officer unless a majority of the board has been appointed.
If a board member is unable to continue to serve as an officer, a replacement will be elected immediately. In the absence of both the president and the vice president, the board will elect a president pro tempore who will perform the functions of the chair/president during the latter’s absence.
The superintendent will act as board secretary and perform all the duties as outlined by law. In order to provide a record of the proceedings of each meeting of the board, the superintendent will appoint a recording secretary of the board.
The normal order of business will be modified for the annual organizational meeting by considering the following matters, after the approval of the minutes of the previous meeting:
A. Welcome and introduction of newly elected board members by the president;
B. Call for nominations for president to serve during the ensuing year;
C. Election of a president (roll call vote);
D. Assumption of office by the new president;
E. Call for nominations for vice president to serve during the ensuing year; and
F. Election of a vice president (roll call vote).
Policies will continue from year to year and board to board until and unless the board changes them.
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative.
Background: The president of the Board of Directors shall preside at all board meetings, appoint committees, and perform all other duties prescribed by law or by the board.
A. The president shall decide questions of order at board meetings.
B. The president shall have the right to discuss and vote on all matters and motions.
C. The president shall call special meetings of the board.
D. The president shall sign official district documents which require the signature of his/her office.
E. The president shall serve as spokesperson for the board unless he/she delegates that responsibility to another board member or staff person.
F. The president shall appoint district representatives to nondistrict boards and committees where district representation is desired.
The president conducts the meetings in the manner prescribed by the board’s policies. The president has the full right to participate in all aspects of board action without relinquishing the chair, including the right to vote on all matters put to a vote.
It is the responsibility of the board president to manage the board’s deliberation so that it will be clear, concise, and directed to the issue at hand; to summarize discussion and/or action before moving on to the next agenda item; and to generally manage the meeting so that the agenda is treated in an expeditious manner.
The president will be the official recipient of correspondence directed to the board and will provide, or cause to be provided to other board members and the superintendent, copies of the correspondence received on behalf of the board.
The president is authorized to consult with the superintendent on issues such as board meeting, study session and board retreat planning prior to presentation to the full board and perform tasks to facilitate board meetings.
In dealing with the media and the public in general, the president or his/her designee will serve as the spokesperson of the board. The president is authorized to report and discuss those actions which have been taken and those decisions made by the board as a body. The president will avoid speculating upon actions or decisions which the board may take but has not yet taken.
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative
Background:
The vice president will preside at board meetings in the absence of the president and will perform all of the duties of the president in case of his/her absence or disability.
Information:
It is the policy of Edmonds School District that the officers of the Board of Directors shall be a president, a vice-president, a secretary, and a legislative representative.
Background:
A legislative representative serves as the board’s liaison with the Washington State School Directors’ Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors’ Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Revised Pay Rates for Classified Help and Substitutes
Background:
On January 1, 2023, the minimum wage for the State of Washington will increase to $15.74.
The Paraeducator Level I Substitute pay rate increased from $20.81 to $20.85. The Office Support Substitute pay rate increased from $18.44 to $21.70. The Paraeducator Level IA, II, or III Substitute pay rate increased from $22.06 to $22.10. And the Office Manager Substitute pay rate increased from $19.69 to $24.00.
Pay rates have increased from $14.49 to $15.74 for the following positions: Athletic Event Staff, Athletic Gym Manager, Athletic Ticket Manager, Field Day Supervisor, Intramural Supervision, Safety Patrol Coordinator, Student Activity Advisor, Student Worker, Vision/Hearing Screener, Weight Room Supervisor, Professional Internship, Site Supervisor (Community Use), Dance Supervision, Field Trip Supervision, Field Use Supervisor (Athletics or Community Use), and Football Ticket Supervisor.
The pay rate for the Summer Maintenance Worker increased from $15.00 to $15.74. The pay rate for the Theater Technician/House Manager increased from $17.00 to $17.25. The pay rate for the Team Lead Screener increased from $17.50 to $17.75. The Substitute Braillist increased from $19.00 to $20.00. The Athletic Event Behavior Supervisor and the Athletic Event Coordinator pay rates increased from $20.00 to $20.50. The IT Support Technician increased from $21.00 to $22.00.
Two new positions were created for summer school programs: Summer School Office Support Secretary and Summer School Registrar Support. The pay rate for the Summer School Office Support Secretary will be $22.50 and the pay rate for the Summer School Registrar Support will be $23.50.
The Substitute Licensed Practical Nurse pay rate increased from $22.00 to $23.75. The Foreign Language Interpreter Position and the Professional Instructor or Music Instructor (non certificated) positions increased from $25.00 to $26.25. The Substitute Dispatcher, Routing Technician, or Training Technician pay rate increased from $25.50 to $26.75. The Non-Certified School Bus Driver Trainer increased from $29.00 to $30.25. And, the State-Certified School Bus Driver Trainer increased from $30.00 to $31.25.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding Provision of Psychology services for the 2022-23 school year
Background:
In response to the possiblity of unfilled Psychologist positions, the Psychology team has voted to allow, under certain conditions, for the District to contract with an appropriate outside orgaization to conduct school psychologist services for the 2022-23 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Sundance Film Festival and Scriber Lake Critics Corner: Career & Technical Education Film Appreciation and Critics Training. "At Scriber Lake, we strive to bring coursework to life by connecting it to student's experiences and the real world. Discussions, labs, field trips and minicourses offer students the opportunity to consider new perspectives while developing their own unique worldview." The objective is for students to access film industry career options and develop their own unique artistic voice using film criticism. The objective is to hone analytical skills and to create film critiques that are ready to post to Scriber Lake High School's website. Students in the CTE Audio Visual Arts program at Scriber Lake High School (SLHS) have an opportunity to attend the 45th Annual Sundance Film Festival as "Student Press." Sundance is providing five (5) student press passes and one teacher press pass. Audio Visual students on this education excursion will explore the art of film criticism and film appreciation.
Our Audio-Visual Club Students are part of the national career and technical student organizations (CTSOs) national program providing "extracurricular groups for students in CTE pathways to further their knowledge and skills by participating in activities, events, and competitions nationwide."
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Our Deaf Academic Bowl team will get a chance to meet other Deaf/Hard of Hearing students from other schools. Our students will engage in competitions against other teams to demonstrate their knowledge.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Key Club Pacific Northwest District Convention allows Key Club members to meet other divisions, attend the opening caucus, attend 4 Workshop Sessions, and participate in the Governor's Reception. Please see the attached documents for more details.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
This is a team event for the wrestlers to build tighter bonds with one another, provide an opportunity for them to think back on the season and look forward to the years to come, and add highlights to everyone's season before the State series kicks off the following week.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The competition at NSDA National tournament last June demonstrated a strong degree of skill in our current team. Further competitive challenges at selected larger tournaments such as this will provide them with greater learning opportunities and avenues for improvement to supplement our local tournament experience this year.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
This is a tough, 2 day tournament to simulate the State Tournament in February.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact:
Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information: Second Reading of Revised Policy 6925 Contracts for Architectural and Engineering Services.
Background: Policy 6925 has been revised in accordance with RCW Chapter 39.80, Contracts for Architectural and Engineering Services. There were no changes between the first and second readings.
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information:
Approval of contract to purchase and install security cameras through Security Solutions, as part of the 2022-23 Security Upgrades Project. These products are needed to update the obsolete security hardware throughout the district, plus add new camera locations throughout all district facilities.
Background:
The Security Upgrades project was identified in the 2020 Capital Levy and approved by district voters in February 2020. In February of 2022, the Board approved the Security Solutions contract for the 2021-22 Security Upgrades project, which included a new Server, replacement cameras, and migration to new Genetec Software.
This phase will include additional archive capacity, the replacement of 171 obsolete cameras, and 265 additional cameras for new locations throughout Edmonds School District. This will bring our security coverage to approximately 900 cameras district-wide.
If the Board approves this item, the District’s Capital Projects Office will issue the Notice of Award on December 14, 2022. Per the contract, Substantial Completion would be September 29, 2023. This contract includes all licensing and server warranties.
The Capital Projects office will seek board approval next fiscal year for 2023-24 Security Upgrades Project: Access and Intrusion Control.
Contact:
Taine Wilton
Capital Projects Director
425-431-7172
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: