Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday November 22, 2022, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Martha Lake Elementary student presentation
Presenter:
Stephanie Kay-Fredrickson
Contact:
(425)431-7766
Information:
Principal Stephanie Kay-Fredrickson will provide an update on the School Improvement plan at Martha Lake Elementary.
Presenter:
Stephanie Kay-Fredrickson
Contact:
(425)431-7764
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single reading, approve minutes from November 8, 2022 Regular Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information:
Personnel Actions
Background:
The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding particiaption in the Voluntary Employee's Benefit Association for the Professional Technical Employees for 22-23
Background:
The District and the Professional Technical Employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2022-2023 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding Trigger at Edmonds Heights K-12 for 22-23
Background:
Edmonds Heights K-12 falls under the Alternate Learning Experience (ALE ) laws. The uniqueness of Edmonds Heights K-12 includes having outside contractors teaching classes; classes are multi-grade in nature so need to be categorized as Elementary K-2, Elementary 3-6 or Secondary 7-12 based on grade level of the majority of students within each class; class sizes vary based on the grade level band.The District and the Edmonds Education Association met to determine how trigger will be paid. This is an annual renewal of this Memorandum of Understanding.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Covid-19 Leave Letter of Agreement between the District and the Public, Professional and Office-Clerical Employees and Drivers Local Union #763 Employees
Background:
The district and the Public, Professional and Office-Clerical Employees and Drivers Local Union #763 Employees have agreed to establish a Covid leave pool for those employees who are actively testing positive for Covid-19 but have no sick leave balance. This Letter of Agreement is supplemental to the Public, Professional and Office-Clerical Employees and Drivers Local Union #763 Collective Bargaining Agreement through August 31, 2023.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Covid-19 Leave Memorandum of Understanding between the Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds OP Chapter #1106 Employees
Background:
The Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds OP Chapter #1106 Employees have agreed to establish a Covid leave pool for those employees who are actively testing positive for Covid-19 but have no sick leave balance. This Letter of Agreement is supplemental to the Public School Employees of Washington/SEIU Local 1948, Edmonds OP Chapter #1106 Collective Bargaining Agreement through August 31, 2023.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
COVID leave pool Memorandum of Understanding between the District and the SEIU Local 925 Custodians, Food Service Drivers, and Warehouse Employees for the 2022-2023 school year.
Background:
The District and the SEIU Local 925 Custodians, Food Service Drivers, and Warehouse Employees have agreed that in the event that the employee has a positive COVID-19 test result but no sick or personal leave balance, the District will establish a COVID leave to be pool accessed by employees who meet these requirements.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Covid-19 Leave Memorandum of Understanding between the Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Employees effective November 1, 2022.
Background:
The Edmonds School District and the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Employees have agreed to establish a Covid leave pool for those employees who are actively testing positive for Covid-19 but have no sick leave balance. This Letter of Agreement is supplemental to the Public School Employees of Washington/SEIU Local 1948, Edmonds CSS Chapter #1127 Collective Bargaining Agreement through August 31, 2023.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
COVID leave pool Memorandum of Understanding between the District and the SEIU Local 925 Food Service Employees for the 2022-2023 school year.
Background:
The district and the SEIU Local 925 Food Service Employees have agreed that in the event that the employee has a positive COVID-19 test result but no sick or personal leave balance, the district will establish a COVID leave pool to be accessed by employees who meet these requirements.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
| Sep. 2022 and Oct. 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,733,810.31 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Oct. 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $52,492.01 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Oct. 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $1,548,643.34 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Oct. 2022 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $20,266,307.21 |
| Oct. 2022 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,135,960.42 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
Expeditionary Outdoor Learning Program builds self-confidence, team skills, stewardship of self and natural environment.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Expeditionary Outdoor Learning Program builds self-confidence, team skills, stewardship of self and natural environment. Will be staying at the Ozette Loop campsites - Cape Alva, and Sand Point.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information:
Acceptance of Public Works contract completed by Wayne’s Roofing, Inc, on November 1, 2022. This project included fall protection installment at several Edmonds School District properties
Background:
The Fall Protection project was completed, and final payment was made on November 10, 2022 in the final amount of $ 1,304,424.55 including sales tax and no change orders.
The Capital Projects Office recommends that the referenced project be accepted by adoption of a resolution stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Attachment: Resolution #22-22
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information: First Reading, (no action) of Revised Policy 6925 Contracts for Architectural and Engineering Services
Background: Policy 6925 has been revised in accordance with RCW Chapter 39.80, Contracts for Architectural and Engineering Services.
Contact:
Lydia Sellie
Executive Director of Business & Finance
425-431-7015
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information: Board President will adjourn
Background:
Presenter:
Contact: