Information:

The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday October 11, 2022, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.

Background:

Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."

Information:

The Board President will call the roll.

Background:

Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."

Information:

The Superintendent will present the land acknowledgement.  

We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands.  We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.

By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools. 

Background:

By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved.  A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.

The Board President will lead the flag salute.

Information:

Single read, approve agenda as presented, or amendment and approval.

Background

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval.  During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.

Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present.  All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.

Presenter:

Rebecca Miner

Contact:

Rebecca Miner

Superintendent

425-431-7003

Information: 

The Superintendent will issue the Oath of Office to the 2022-2023 Student Advisors to the Board who were not able to attend our last meeting.

Background: 

Policy 1250 Students on Governing Boards

Student representatives on the board:

A. Will be selected from students who apply for the position. The board encourages at least one nominee from each high school.

B. May serve on a rotation basis for part of the school year or for the entire school year, at the discretion of the board.

C. Are expected to attend all meetings and communicate with the board secretary if unable to attend. Four consecutive unexcused absences from meetings would constitute resignation as a student representative.

D. Will not attend executive sessions but may attend board study sessions.

E. Will contribute to board discussions by providing student insight and perspective and report to students about the work of the board and district activities. F. Will be bound by all rules and regulations pertaining to regular board members but will not make motions or hold board offices. 

Contact: 

Rebecca Miner

Superintendent

425-431-7003

Information:

The superintendent will provide a brief report on matters of interest to the board.

Background:

Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.

Presenter:

Rebecca Miner

Contact:

Rebecca Miner

Superintendent

425-431-7003

Information: 

Single reading approve minutes from the September 20, 2022, Study Session.

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

Contact: 

Rebecca Miner

Superintendent

425-431-7003

Information: 

Single reading approve minutes from the September 27, 2022, Business Meeting.

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

Contact: 

Rebecca Miner

Superintendent

425-431-7003

Information: 

Personnel Actions

Background: 

The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."

Contact:

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023

Information:

Out of Area Assignment for Certificated Staff

Background: 

WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)

Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement.  If teachers are so assigned, the following shall apply:

(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;

(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;

(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;

(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher.  All remaining requirements for the special education endorsement shall be completed within five years

Contact: 

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023

Information: 

Memorandum of Understanding regarding participation in the Voluntary Employee's Benefit Association for the Maintenance Trade Emplyees for 22-23.

Background:

The District and the Maintenance Trade Employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service effective September 19 for the 2022-2023 school year.  This Memorandum of Understanding is supplemental to the Maintenance Trades Employees Collective Bargaining Agreement

Contact: 

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023

Information: 

Approve the Memorandum of Understanding regarding participation in the Voluntary Employee's Benefit Association for the Custodians, Food Service Drivers and Warehouse Employees for 22-23.

Background:

The District and the Custodians, Food Service Drivers and Warehouse Employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service effective September 19 for the 2022-2023 school year.  This Memorandum of Understanding is supplemental to the Maintenance Trades Employees Collective Bargaining Agreement.

Contact: 

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023

Information: 

Memorandum of Understanding regarding particiaption in the Voluntary Employee's Benefit Association for the Food Service Employees for 22-23

Background:

The District and the Food Service Employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service effective September 19 for the 2022-2023 school year.  This Memorandum of Understanding is supplemental to the Maintenance Trades Employees Collective Bargaining Agreement.

Contact: 

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023

Information: 

Memorandum of Understanding regarding Managers particiaption in the Voluntary Employee Benefits Association 22-23

Background:

Each year the Edmonds Managers Association votes on their participation in the Voluntary Employees Benefits Association (VEBA).

Contact: 

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023

Information:

Memorandum of Understanding regarding Cabinet COVID Leave for the 22-23 school year

Background:

For the 2022-23 school year only, the District will provide COVID leave for those employees who qualify.

Contact:

Rob Baumgartner

Assistant Superintendent, Human Resource

425-431-7023       

Information:

Memorandum of Understanding regarding Adminstrative Assistants COVID Leave for the 22-23 school year

Background:

For the 2022-23 school year only, the District will provide COVID leave for those employees who qualify.

Contact:

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023       

Information:

Memorandum of Understanding regarding Principals COVID Leave for the 22-23 school year

Background:

For the 2022-23 school year only, the District will provide COVID leave for those employees who qualify.

Contact:

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023       

Information:

Memorandum of Understanding regarding the Edmonds Managers Association COVID Leave for 22-23

Background:

For the 2022-23 school year only, the District will provide COVID leave for those employees who qualify.

Contact:

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7023       

Information: 

Memorandum of Understanding regarding Professional Technical Employees COVID leave for 22-23

Background: 

For the 22-23 school year only, the District will provide COVID leave for those employees who qualify.

Contact:

Rob Baumgartner

Assistant Superintendent, Human Resources

425-431-7123

Information: 
Interlocal cooperative agreement between University of Washington and Edmonds School District for the UW in the High School Program (UWHS) 2022-2023. 

Background: 

The Edmonds School District partners with the University of Washington for the UWHS program. Through the UWHS program, high school students can complete University of Washington courses and earn UW credit. UW credits that students earn are transferable to most public and many private colleges and universities. WAC 392.725.050 - College in the High School Rules - requires an Interlocal Cooperation Agreement between the District and the UW be developed and in place prior to the start of the UWHS program course(s).

Contact: 
Mark Madison

CTE Director, Career/College Readiness
425-431-7124

Information:

Building community, rehearsing music, getting to know each other, team building activities. Jazz students, band students, and percussion students are included. This is a great opportunity for all students to be together and get to know one another. We start on Quad concert music (all together) in addition to each ensemble rehearsing separately.

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

The public comment item on the agenda is an opportunity for citizens to address the School Board.  Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response. 

The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment.  If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting.  The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed. 

The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud.  Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link. 

https://docs.google.com/forms/d/e/1FAIpQLSceQ_dAq4bqZHg9JCHmSX-iHNFG2MFle9D7qq-bmJpFTpjmkQ/viewform?usp=pp_url 

Information:

Austin Mueller, Director of Assessment, Research & Evaluations, will present on the Spring 2022 SBA Results.

Information: 

First reading, (no action) of revised Board Policy 3432 Emergencies. 

Background: 

This policy revision from WSSDA incorporates some of our current practices and places them into policy. Here are some specific additions to note:

District and school plans shall: 

• Include required school safety policies and procedures; - all of our current plans for schools and the district incorporate the relevant safety policies and procedures, but as you can see, there will be a need for our plans to be more detailed to address the specific items that are identified later in this policy.
• Address emergency mitigation, preparedness, response, and recovery;- building plans will include specific drills to practice the various scenarios that schools may encounter as well as responding to needs in the aftermath of an emergency. 
• Include provisions for assisting and communicating with students and staff, including those with special needs or disabilities;- we will need to evaluate our current emergency notification systems in buildings and develop plans to address those needs at school sites where additional communication measures are required.  For example, visual notification of alarms and evacuation notices for our DHH community and for those places in the building where it may be difficult to hear an alarm or an announcement.
• Include a family-student reunification plan, including procedures for communicating the reunification plan to staff, students, families, and emergency responders;- all of our emergency plans include a family reunification component.  We will need to work to ensure adequate communication for all members of our school communities.
• Use the training guidance provided by the Washington emergency management division of the state military department in collaboration with the state school safety center in the office of the superintendent of public instruction, established under RCW 28A.300.630, and the school safety and student well-being advisory committee, established under RCW 28A.300.635; - this training guidance is already incorporated into the drills and training provided to students and staff.  The school safety and student well-being advisory committees will need to be established and perhaps we can use some existing groups such as the student advisors to the board or the Superintendent's Student Advisory Committee for the district level committee.
• Require the building principal to be certified on the incident command system; - principals have received this training but it is now mandatory and we will need to develop plans to train/re-train in the IC system.
• Consider how school facilities may be used as a community asset in the event of a community-wide emergency; and - our facilities are already used in this fashion.  As an example, in last winter's cold weather snap, we opened some of our facilities as warming shelters for the community.  We will continue to work with our communities to partner in the use of our facilities for emergencies.
• Set guidelines for requesting city or county law enforcement agencies, local fire departments, emergency service providers, and county emergency management agencies to meet with the district and participate in safety-related drills.- We currently have strong partnerships with these agencies and have engaged in some drills that involve first responders.  As we come out of the pandemic, we will renew these partnerships and engage with our agencies when possible.

The remainder of the policy revisions are related to the various functional drills that all schools are required to do each year.  We have developed a calendar for each month that identifies the drills required to be completed and also provides schools with some suggested approaches to each drill in order to make them more effective

Presenter: 

Greg Schwab 

Assistant Superintendent

425-431-7094

Information: 

First reading, (no action) of revised Board Policy 3122 Excused & unexcused Absences. 

Background: 

This policy revision includes the specific language related to OSPI's recognition that mental health is an acceptable excuse for missing school.  It adds language to the policy regarding attendance during periods of remote learning.  While much of this was what we practiced in Edmonds during remote learning and then during hybrid learning, this is now added to the policy so we will be prepared for any future needs to shift from in-person to remote learning.  The revisions also include specific language for how schools should intervene with student attendance issues by developing an MTSS tiered response for students and families.

Presenter: 

Greg Schwab 

Assistant Superintendent

425-431-7094

Information:

The Board will vote to approve GR Recruiting as the Superintendent Search Consultant

Background: 

At the Board's study session held on 10/4, they heard presentations from two superintendent search firms who submitted proposals. After hearing both proposals, the board selected to hire GR Recruiting to complete the Superintendent Search.

Information: The Board will vote to identify the 10 legislative positions that they consider to be top priorities for the next legislative session.

Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.

Contact:

Carin Chase

Legislative Representative

Information:  Board President will adjourn 

Background: 

Presenter: 

Contact: