Information: The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, September 27, 2022 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the regular business meeting to order at 6:30 p.m.
Background: Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information: The Board will meet in an Executive Session to receive legal updates.
Background: "Executive session" is not expressly defined in the OPMA, but the term is commonly understood to mean that part of a regular or special meeting of a governing body that is closed to the public. A governing body may hold an executive session only for specified purposes, which are identified in RCW 42.30.110(1)(a)-(m), and only during a regular or special meeting. Nothing, however, prevents a governing body from holding a meeting, which complies with the OPMA's procedural requirements, for the sole purpose of having an executive session. Minutes are not required to be taken at an executive session. RCW 42.32.030.
Information:
The Board President will reconvene the Business Meeting following Executive Session.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Contact:
Rebecca Miner
Interim Superintendent
425-431-7003
Information:
The Superintendent will issue the Oath of Office to the 2022-2023 Student Advisors to the Board who were not able to attend our last meeting.
Background:
Policy 1250 Students on Governing Boards
Student representatives on the board:
A. Will be selected from students who apply for the position. The board encourages at least one nominee from each high school.
B. May serve on a rotation basis for part of the school year or for the entire school year, at the discretion of the board.
C. Are expected to attend all meetings and communicate with the board secretary if unable to attend. Four consecutive unexcused absences from meetings would constitute resignation as a student representative.
D. Will not attend executive sessions but may attend board study sessions.
E. Will contribute to board discussions by providing student insight and perspective and report to students about the work of the board and district activities. F. Will be bound by all rules and regulations pertaining to regular board members but will not make motions or hold board offices.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Resolution #22-19, Proclamation by the Edmonds School District to recognize the Second Monday of October as Indigenous Peoples' Day
Background:
The Edmonds School District joins a growing number of school districts that have recognized the second Monday in October as Indigenous Peoples’ Day, creating an opportunity to promote appreciation, tolerance, understanding, friendship and partnerships among Indigenous Peoples and all who attend the Edmonds School District.
Contact:
Karen Elliott
Indian Education Specialist
Victor Vergara
Executive Director of Equity & Student Success
Information: Lynndale Elementary student presentation: "Olympics Field Day: Where Curriculum Meets Community"
Presenter:
Sarah Schumacher
Principal
Lynndale Elementary
Contact: (425)431-7365
Information: Principal Sarah Schumacher will provide an update on the School Improvement Plan at Lynndale Elementary.
Presenter: Sarah Schumacher
Contact: (425)431-7365
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single reading approve minutes from the September 13, 2022, Study Session.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single reading, approve minutes from the September 13, 2022, Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information: Personnel Actions
Background:
The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Tentative Collective Bargaining Agreement between the District and the Classified Support Staff of Edmonds Employees for the 2022-26 school years
Background:
The District and the Classified Support Staff of Edmonds employees have ratified the new language for the Tentative Collective Bargaining Agreement September 1, 2022 through August 31, 2026.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Greg Lange - Scriber Lake High School - Science
Jay Kirk - eLearning Academy - Health & Fitness
Terrance Thomas - eLearning Academy - Health & Fitness
Amy Kanai - eLearning Academy - Health & Fitness
David Whalen - Edmonds Woodway High School - Math
Background: WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers) Individuals with initial, residency, endorsed continuing, or professional teacher certificates who
are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually
develop a written plan that provides necessary assistance to the teacher, and which provides for a
reasonable amount of planning and study time associated specifically with the out-of-
endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their
teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for
each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours)
of course work applicable to a special education endorsement shall be eligible for a pre-
endorsement waiver from the special education office per chapter 392-172A WAC which will
allow that person to be employed as a special education teacher. All remaining requirements for
the special education endorsement shall be completed within five years.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Waiver regarding Planning Periods at Mountlake Terrace High School for the 22-23 school year
Background:
Mountlake Terrace High School participates in the Tardy and Attandence Poilcy to reduce the number of tardy students. The staff have voted to request a Waiver to allow staff to spend 5 minutes or less of their planning periods to implement this policy for the 22-23 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
Memorandum of Understanding regarding Classload Relief at Edmonds eLearning Academy for the 22-23 school year
Background:
The Edmonds eLearning Academy has a unique student FTE accountabilty, based on a yearly average for the school. Trigger will be paid on total student load, not individual classes and measured on the listed dates for the 22-23 school year.
Contact:
Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information:
| August 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,012,938.13 | ||
| August 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $124,139.39 | ||
| August 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,295,111.80 | ||
|
August 2022 PRIVATE PURPOSE TRUST FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $7,000.00
|
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information: It is recommended that the Board of Directors approve the renewal of the interlocal agreement between Edmonds College and the Edmonds School District regarding the Edmonds Career Access Program (EdCap)
Background: The purpose of this agreement is to outline the expenditure of Every Student Succeeds Act (ESSA) Grant Funds as resources to improve the data system, social-emotional support for students and retention of students in the Edmonds Career Access Program (EdCap) at Edmonds College.
Contact:
Mark Madison
CTE Director
Career/College Readiness
425-431-7124
Information:
We propose a Request for Proposal (RFP) to replace wireless access points and associated wireless controllers/systems throughout all District schools and other facilities.
Background:
Wireless Access Points allow laptop computers, Chromebooks, mobile phones, and other mobile devices to connect to our network and the internet.
The district currently has over 1800 wireless access points with a minimum of one per classroom or instructional space, and larger spaces have several. The current wireless access points vary in age, which makes management inefficient and limits the ability to run the most updated security software. In addition, the wireless controllers which are responsible for managing configuration and internet traffic of our wireless access points will lose the ability to receive security patches over the next few years, due to their age, shortly after we anticipate this project being completed. Due to supply chain challenges, it is likely that this work will take place in the summer of 2024.
This project was budgeted as part of the 2020 Capital/Tech Levy, and will include furnishing new technology hardware, as well as the physical installation of that hardware throughout the district. It is intended that the district will pursue eRate reimbursement for a portion of this expense. The eRate eligible portion of this expense will be determined during the RFP process. Each bidder will calculate the cost of the project and respond with the cost in their proposal.
Contact:
Chris Bailey, Technology Director
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy or presonally directed.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information: As required by policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds: General Fund (GF), Capital Projects Fund (CPF), Debt Service Fund (DSF), Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).
Background: Lydia Sellie, Executive Director of Budget & Finance, will present the budget report from July 2022.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Student Perception & Wellness Surveys Report
Background: Austin Mueller, Greg Schwab, Helen Joung, and Rebecca Miner will provide a report to the board regarding student perception & wellness surveys. Specifically they will give a brief overview of Panorama data and the Healthy Youth Survey.
Presenters:
Austin Mueller, Director of Assessment & Research
Greg Schwab, Assistant Superintendent
Helen Joung, Assistant Superintendent
Rebecca Miner, Interim Superintendent
Information: Second reading, adopt new Board Policy 5515- Workforce Secondary Traumatic Stress
Background: Per legislation, WSSDA will develop and post a model policy and procedure to prevent and address STS in the workforce by August 1, 2021. Districts will need to adopt this policy or amend existing policies to Model Policy & Procedure 5515- Workforce Secondary Traumatic Stress, in order to meet the required elements by the beginning of 2021- 2022 school year.
Operationalizing this policy will include the development of a District-wide Workforce Mental Health Committee. Committee work will include:
Contact: Rob Baumgartner
Assistant Superintendent, Human Resources
425-431-7023
Information: Second Reading, adopt New Policy 3411- Accommodating Students with Seizure Disorder
Background: SHB 1085 requires school districts to provide individual health plans for students with epilepsy or other seizure disorders; requires the board of directors to adopt a policy related to implementation of the act; and requires training for parent-designated adults who are district employees. Parent-designated adults who are not district employees must show evidence of training in proper procedures for care of students with epilepsy or other seizure disorders. There are only a few small changes from the WSSDA model policy to the Edmonds policy, which reflect the opinions of the Nursing Care Quality Assurance Commission’s Advisory on the topic of “delegation.”
Contact:
Dana Geaslen
Assistant Superintendent
(425)431-7186
Mara Marano-Bianco
Director of Health Services
(425)431-7174
Information:
Second reading, adopt revised Board Policy #3241- Student Discipline.
Background:
Recent changes in our state’s student discipline laws, including House Bill 1541 (2016) and comprehensive revisions to chapter 392-400 WAC that became effective in 2019, eliminated the legal foundation for zero-tolerance student discipline policies. Such zero-tolerance student discipline policies focused on excluding students from school. The same revisions to state law required districts to use proactive, instructional, and restorative approaches to behavior while keeping students in the classroom to the maximum extent possible. Since the enactment of these legal changes, evidence continues to verify the strong correlation between exclusionary discipline (meaning suspension and expulsion) and outcomes such as reduced graduation rates, involvement in the juvenile justice system, and overall negative school climate. Additionally, researchers and educators are increasingly demonstrating how trauma-informed and positive discipline approaches can improve student outcomes.
To mitigate persistent disparities, discipline reform and school improvement efforts must work to benefit those students who have long been most negatively impacted by punitive approaches to discipline. Despite the decline of overall rates of exclusionary discipline over the last decade, significant disparities persist. Like other states, Washington has significant disparities in the discipline of students based upon race/ethnicity, disability status, language, sex and other factors.
In addition to existing discipline disparities, the COVID-19 pandemic has had a disproportionately negative impact on students with disabilities and students and families of color, thereby exacerbating persistent educational opportunity gaps. Some refer to the combination of COVID-19 and the persistent educational opportunity gaps caused by systemic racism as “twin pandemics,” which are intensifying each other’s harmful effects. Regardless of the name, the current situation creates even greater urgency for working toward equitable opportunities and better outcomes for each and every student.
Presenter:
Greg Schwab
Assistant Superintendent
425-431-7094
Information: The School Board will vote to approve their 2022-2023 Goals.
Background:
Based upon its review of the Strategic Plan and the results of the Edmonds School Board of Directors’ annual self-assessment of its performance, the board directors developed goals and a focused work plan for the 2022-23 school year. The plan is structured to support the district’s Strategic Plan goals and objectives and is organized using the WSSDA School Board Standards framework.
Contact:
Rebecca Miner
Interim Superintendent
Information: Legislative Representative Carin Chase will provide updates.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information:
The Board President will close the meeting.