Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, August 9, 2022 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Rebecca Miner
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single reading approve minutes from the Juy 12, 2022, Business Meeting.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
Single reading approve minutes from the Juy 19, 2022, Study Session.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Rebecca Miner
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Classified Support Staff of Edmonds Employees regarding Voluntary Employees' Benefit Association for the 2022-2023 school year.
Background: The District and the Classified Support Staff of Edmonds employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2022-2023 school year. This Memorandum of Understanding is supplemental to the Classified Support Staff of Edmonds Collective Bargaining Agreement.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Teamsters Local Union No. 763 Employees regarding the Voluntary Employees' Benefit Association for the 2022-2023 school year.
Background: The District and the Teamsters Local Union No. 763 employees have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2022-2023 school year. This Memorandum of Understanding is supplemental to the Teamsters Local Union No. 763 Collective Bargaining Agreement.
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Teamsters Local Union No. 763 Employees regarding update to Appendix C.5.4
Background: The District and the Teamsters Local Union No. 763 employees have agreed to update Appendix C, section C.5.4 of their Collective Bargaining Agreement. Meals will be reimbursed using the per diem rates posted by the district using the WA State Office of Financial Management information.
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: 2022-23 Tentative Agreement between the Edmonds School District and the Edmonds Education Association
Background: The District and the Edmonds Education Association have reached a tentative agreement for the 2022-25 school years including the 2022-23 inclusive preschool model and stafff calendar.
The Edmonds Education Association has ratified the tenatative agreeement.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding revisions to the 2020-23 Edmonds Principals Association Memorandum of Understanding
Background: Due to the addition of Juneteenth as a paid holiday, the 2020-23 Memorandum of Understanding needed to be revised.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding revision of the 2020-23 Edmonds Managers Association Memorandum of Understanding
Background: Due to the addition of Juneteenth as a paid holiday, the 2020-23 Memorandum of Understanding needed to be revised.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Cabinet 2022-23
Background: Agreement was reached with the Cabinet for the Memorandum of Understanding 2022-23. Old language is crossed out and new language is in red. The dates are updated, and Juneteenth has been added as a paid holiday.
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
| June 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $4,982,638.88 | |||
| June 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $222,524.29 | |||
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June 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,113,161.90
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| July 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,954,150.32 | ||
| July 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $67,016.98 | ||
|
July 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $5,987,194.26
|
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information: Agreement between Public Hospital District No. 2, Snohomish County, Washington, d/b/a Verdant Health Commission (“Verdant”) and Edmonds School District (the “Contractor”). This agreement is for funding the Move 60! program from Sept 1, 2022 through Sept 30, 2023.
Background: Move 60! program was set up by Verdant and the Edmonds School District to increased physical activity for students to help combat the obesity epidemic and promote the love of exercise. The goal of this expanded proposal is to provide a comprehensive school-based physical activity program, anchored by a quality Move 60! program, with an emphasis on providing more opportunities for ALL students to be active for at least 60 minutes a day at school.
This is the third year of the approved 2020-2023 interlocal agreement for Move 60! funding.
Contact: Jennifer McCloughan
Information: Agreement between Public Hospital District No. 2, Snohomish County, Washington, d/b/a Verdant Health Commission (“Verdant”) and Edmonds School District (the “Contractor”). This agreement is for funding the Edmonds School District Family Resource Advocate (“FRA”) program continuation of services from September 1, 2022 through September 30, 2023.
Background: The Family Resource Advocate (FRA) program in the Edmonds School
District supports families in crisis, whether from the ongoing pandemic, or from divorce, traumatic events, abuses, and other adverse childhood experiences that require a variety of resources and additional assistance. This agreement with Verdant supports the FRA program in elementary schools.
Contact:
Dr. Sally Guzman
Family & Community Engagement Coordinator
(425) 431-4267
Information: If the Board of Directors approves this item, educational services will be provided by Northwest Regional Learning Center Program, a program of Northwest Educational Service District 189.
Background: To comply with Section 504 of the Rehabilitation Act of 1973 insofar as Edmonds School District provides a free and appropriate public education for students with disabilities, the District needs to contract for educational services with Northwest Regional Learning Center Program.
Contact:
Dana Geaslen
Assistant Superintendent
425-431-7186
Information: The objective of this trip is to have a bonding experience as a team, work towards our goals of being selfless, team oriented, accountable and resilient.
Background: Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy, all administrative procedures will be followed during this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue to hear virtual comments. The Board will also continue to accept written comments but will not read them aloud. Those who would like to speak virtually at the meeting may register using the link below until 3:00 the day of the meeting. Written comments may be submitted using the same link.
In person attendees will have the opportunity to register to speak when they arrive at the meeting.
Information: As required by Policy 6030: Financial Reports, the Business Office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF); Debt Service Fund (DSF); Associated Student Body Fund (ASB) and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information: Resolution # 22-17, annual budget for the fiscal year 2022-2023 is being presented to the Edmonds School District Board for approval.
Background: The final budgets for the General Fund, Associated Student Body Fund, Transportation Vehicle Fund, Capital Projects Fund and Debt Service Fund are complete. Resolution 22-17, which encompasses the 2022-23 budget, four year budget plan summary and four year enrollment projection is being presented for approval.
While there were some adjustments among line items, total revenues, expenditures and fund balance are unchanged from the first reading.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact: Carin Chase
Information:
The Board President will close the meeting.