Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, May 10, 2022 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information: The Board will meet in an Executive Session to hear personnel matters
Background: The Board will meet in accordance with Policy 1410 Executive or Closed Sessions
Information:
The Board President will reconvene the Business Meeting following Executive Session.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information: School Board President Dr. Katims will administer the Oath of Office to Dr. Rebecca Miner, 22-23 Interim Superintendent.
State of Washington
SUPERINTENDENT OF PUBLIC INSTRUCTION
Olympia, Washington
OATH OF OFFICE
STATE OF WASHINGTON, County of Snohomish, ss.
I, Rebecca Miner do solemnly swear (or affirm) that I will support the
Constitution of the United States and the state of Washington and will faithfully perform
the duties of Superintendent/Secretary of Edmonds School District No. 15 in the
county of Snohomish, state ofWashington, according to the best of my ability.
Background:
Per RCW 28A.330.060 Superintendent's bond and oath:
Before entering upon the discharge of the superintendent's duties, the superintendent as secretary of the board shall give bond in such sum as the board of directors may fix from time to time, but for not less than five thousand dollars, with good and sufficient sureties, and shall take and subscribe an oath or affirmation, before a proper officer that he or she will support the Constitution of the United States and of the state of Washington and faithfully perform the duties of the office, a copy of which oath or affirmation shall be filed with the educational service district superintendent.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the June 14, 2022, Business Meeting.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the June 14, 2022, Study Session.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding Cabinet participation in the Voluntary Employees Benefit Association (VEBA) for 2022-23
Background: Each year the members of the Cabinet vote on their particiaption in the Voluntary Employees' Benefit Association.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Waiver regarding Adminstrator Directed time for the teams in the Itinerant Support Services Department for the 2022-23 school year
Background: The staff in the Itinerant Support Services Department (ISSD)request a waiver of the prodedural agreement regarding changing the scheduled Adminstor Directed time for the 2022-23 school year.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Waiver regarding a Modifed School Calendar for Edmonds Heights K-12 for the 2022-23 school year
Background: This waiver reagrding a modified calendar at Edmonds Heights K-12 recognizes that Edmonds Heights K-12 is an alternative educational program that supports the homeschool community and the program is best served in a flexible accommodating schedule. This is a renewal of last year's waiver.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Waiver regarding Adminstrator Directed Days at Meadowdale Middle School for the 2022-23 school year
Background: Each year the staff at Meadowdale Middle School vote to change the Adminstrator Directed days to the same week each month to alllow for a clear and consistent separation between the days teachers are to meet with students versus days teachers meet with adults.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Waiver regarding Tardy Sweeps at Meadowdale Middle School for the 2022-23 school year
Background: Each year the staff at Meadowdale Middle School vote on participation in the Tardy Sweeps supported by the Safe and Civil School program.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Waiver regarding planning periods at Alderwood Middle School for the 2022-23 school year
Background: Each year the staff at Alderwood Middle School vote on participation in the "Start on Time Program" as part of the Safe and Civil schools work. The staff are requesting a waiver regarding teachers spending 5 minutes of their planning time implementing tardy sweeps.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
| May 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $4,444,524.26 | ||
| May 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $181,242.84 | ||
| May 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $5,685,386.32 | ||
|
May 2022 PRIVATE PURPOSE TRUST FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,000.00
|
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information: This document changes the information on file to reflect the appointment of Dr. Rebecca Miner as Interim Superintendent.
Background: Per RCW 39.62, The Uniform Facsimile Signature of Public Officials Act requires Washington's state and local government officials to file a notarized certificate of manual signature with the Office of the Secretary of State in order to use facsimile signatures on certain public documents. The Washington State Archives accepts certificates of manual signature on behalf of the Office of the Secretary of State.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: This resolution changes the information on file to reflect the appointment of Dr. Rebecca Miner as Interim Superintendent.
Background: Per RCW 39.62, facsimilie signatures may be used by public officers in lieu of a manual signature to execute any "public security" or "instrument of payment."
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Resolution #22-13 changes the information on file to recognize the appointment of Dr. Rebecca Miner as Interim Superintendent.
Background: The Board of Directors is required to appoint the auditing officers of the School District.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: This resolution changes the information on file to reflect the appointment of Dr. Rebecca Miner as Interim Superintendent.
Background: The Secretary of the Board is required to sign all warrants issued by the Board of Directors.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425) 431-7015
Information: This resolution updates the information on file to reflect the appointment of Dr. Rebecca Miner as Interim Superintendent.
Background: Agencies administering Federal funds require the designation of official signatories for the Edmonds School District.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Renewal of the Interlocal Cooperation Agreement between Edmonds College and the Edmonds School District to provide resources for the Edmonds Career Access Program (EdCAP Program). The purpose of this agreement is to provide resources to improve the data system, social-emotional support for students and retention of students in the EdCAP program at Edmonds College.
Background: The Edmonds Career Access Program (EdCAP) is an Edmonds School District 1418 Open Doors Youth Reengagement program operated by Edmonds College for students aged 16-21 who are highly credit deficient. The program is held on the Edmonds College campus, and provides students access to both high school completion and college level coursework with the opportunity to earn a high school diploma, career certificate, or associate degree. Key components of the program include case management and advising support, free tuition and books, and high school to college/career transition support.
Contact:
Mark Madison
CTE Director
Career/College Readiness
425/431-7124
Information:
Team retreat for team bonding, running, complete "low ropes" challenge course.
Background:
PerBoard Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Skills camp for wrestling to develop the fundamental skills through composition/hands-on skills and drills.
Background:
PerBoard Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue to hear virtual comments. Those who would like to speak virtually at the meeting may register at https://docs.google.com/forms/d/e/1FAIpQLSceQ_dAq4bqZHg9JCHmSX-iHNFG2MFle9D7qq-bmJpFTpjmkQ/viewform?usp=pp_url until 3:00 the day of the meeting. In person attendees will have the opportunity to register to speak when they arrive at the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: Mara Marano-Bianco, Director of Health Services, will provide an update to the board on School Based Health Centers.
Contact:
Mara Marano-Bianco
Director of Health Services
(425)431-7174
Information: Mary Williams and Karen Elliott will provide an update to the Board regarding the Native Education program
Background: Over 300 students in Edmonds School District identify as Native American Indian.
Contact:
Mary Williams
Director of Multilingual Education
Karen Elliott
Indian Education Specialist
Information: Second reading, approval of new Policy 5270 Resolution of Staff Complaints
Information: The attached agreement is an update to the existing agreement between the District and the Foundation. If approved, this agreement would be valid from July 1, 2022 through June 30, 2024.
Background: The District and the Foundation met in the spring to review the terms of the current MOU. Changes Include: the alignment of the Foundation & the District to the District's Strategic Plan, recognition of the Foundation's use of warehouse space, and changing the agreement term from one year to two years.
The Foundation has maintained a long-standing working relationship with the District. The Foundation exists in order to support the District, which entails: improving the overall quality of education and enhancing community support for public education; including outreach to community economic development and other types of organizations. In order to best accomplish these goals, the Foundation needs to continue to maintain a physical presence in the Educational Services Center. The attached agreement outlines the specifics of the proposed agreement.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Attached is the interagency agreement between the Edmonds School District and Community Health Centers of Snohomish County for School Based Health Centers.
Background: This Interagency Agreement (IA) was prepared between Edmonds School District and Community Health Centers of Snohomish County to support the working relationship and capability of providing health services to the Edmonds School District school community. This forms the understanding of all parties in each of our corresponding organizations. This relationship is important and complex, and this Interagency Agreement represents a signed commitment of mutual expectations and work between our two organizations. This IA highlights operational functions and responsibilities, specifies services, communication exchange requirements, consent, and referral process, non-client related issues, and mandated functions of the working of a clinic on school district grounds.
Contact:
Mara Marano-Bianco
Director of Health Services
(425)431-7174
Dana Geaslen
Assistant Superintendent
(425)431-7186
Information:
The Superintendent of Public Instruction, under W.A.C. 392-344-120, School District Authorized Agent, requires that the School District furnish the certified signatures of district personnel authorized by Board Resolution for purposes outlined in W.A.C. 392-344-120.
Background:
The Superintendent of Public Instruction requires that Edmonds School District furnish the certified signatures of personnel authorized to sign documents as outlined in W.A.C. 392-344-120, related to State Construction Assistants Projects (SCAP). These purposes include the submittal of D-Forms and supporting documentation, payment certification and reimbursement claims. To facilitate the SCAP process on the above named projects, it is recommended that the Board of Directors approve the following signators:
Lydia Sellie, Executive Director Business and Finance
Taine Wilton, Capital Projects Director
Chris Cullison, Director Budget and Finance
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information: The Transportation Department is seeking authorization to purchase replacement buses. Attached are the price quotes.
Background: The Transportation Department has obtained quotes for buses. We have been notified of up to 25% price increases for school buses next year and wish to purchase buses under the current pricing. These buses would replace 13 buses that are at the end of their useful life, not expand our fleet. 7 of these buses would have wheelchair lifts.
We have investigated the option of electric buses, however, a wheelchair bus in this size and configuration is not available with an electric drive train. Electric buses in this size range do not have the needed range and we do not have the needed electric infrastructure at this time. We will continue to research this option in the future.
Contact:
Ben Mount
Transportation Director
(425)431-7233
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
Acceptance of Public Works contract completed by Wayne’s Roofing, Inc, on May 27, 2022. This project included replacement of the roof at Brier Terrace Middle School.
Background:
The Brier Terrace Middle School Roof Replacement was completed and final payment was made on June 10, 2022 in the final amount of $ 3,566,447.28 including sales tax and three change orders.
The Capital Projects Office recommends that the referenced project be accepted by adoption of a resolution stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Attachment: Resolution #22-07
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information:
Acceptance of Public Works contract completed by Progressive Roofing, Inc, on April 30, 2022. This project included replacement of the roof at Hazelwood Elementary School.
Background:
The Hazelwood Elementary School Roof Replacement was completed and final payment was made on June 10, 2022 in the final amount of $ 1,900,798.61 including sales tax and three change orders.
The Capital Projects Office recommends that the referenced project be accepted by adoption of a resolution stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Department of Revenue, Department of Labor and Industries and Department of Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Attachment: Resolution #22-06
Contact:
Taine Wilton
Capital Projects Director
(425) 431-7172
Information:
The Board President will close the meeting.