Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, May 24, 2022 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Edmonds-Woodway High School Student Presentation: Building Community Partnerships Through the Arts
Background:
Presenter:
Allison Larsen
Contact:
Allison Larsen
425-431- 7900
Information: Principal Larsen will provide the Edmonds-Woodway High School Improvement Plan Update.
Background:
Presenter:
Allison Larsen
Contact:
Allison Larsen
425-431- 7900
Information: The Board will celebrate this year's student advisors.
Daniel Kim EWHS
Roshni Gill EWHS
Isabel Vergara Ramos EWHS
Lia Addisu LHS
Ritika Khanal MTHS
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the May 10, 2022, Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding Moving Schedules for Spruce Elementary for 2021-22
Background: During construction of their new building Spruce Elementary Staff an stuents were relocated to the former Alderwood Middle School.The new building will be completed and Staff need to move into the new building prior to the start of the 2022-23 school year.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
| April 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $5,454,311.38 | ||
| April 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $101,689.67 | ||
| April 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $7,517,598.04 | ||
| April 2022 PRIVATE PURPOSE TRUST FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,000.00 | ||
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Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information: Declaration of Surplus for the following vehicles. Per Ben Mount, Director of Transportation, these vehicles have exceeded their useful life and lack modern safety features.
Vehicle: 301, 2004 Ford E150 Van
Condition: Fair, VIN: 1FMRE11W84HB19600
Vehicle: 317, 1989 Chevrolet Astro Van
Condition: Fair, VIN: 1GNDM15Z5KB207999
Vehicle: 321, 1988 Chevrolet Van
Condition: Fair, VIN: 1GNEG25H6J7145233
Vehicle: 322, 1989 Chevrolet Van
Condition: Fair, VIN: 1GNEG25H7K7173866
Vehicle: 323, 1997 Ford Escort
Condition: Poor, VIN: 1FALP13P1VW284062
Vehicle: 325, Plymouth Voyager Van
Condition: Poor, VIN: 2P4GP44R7WR814019
Vehicle: 326, 2004 Chevrolet Astro Van AWD
Condition: Fair, VIN: 1GNEL19X64B125542
Vehicle: 335, 1996 Oldsmobile Cutlass Wagon
Condition: Poor, VIN: 1G3AJ85M3T6362434
Vehicle: 336, 1996 Chevrolet Corsica
Condition: Fair, VIN: 1G1LD55M9TY251351
Vehicle: 340, 1994 Dodge Van
Condition: Fair, VIN: 2B4HB25Y5RK130498
Vehicle: 376, 1996 Ford Tempo
Condition: Poor, VIN: 1FAPP36X6NK133122
Vehicle: 704,1986 GMC Suburban
Condition: Poor, VIN: 1G5GC26M3GF507503
Vehicle: 830, 2004 Chevrolet Malibu
Condition: Fair, VIN: 1G1ND52F94M665754
Background: Board Procedure 6881P Disposal of Surplus Equipment and/or Materials states in part "Board action documents for surplus and final disposal (including trade-ins) are preared by the requesting department or warehouse staff. Bar code numbers for assets are included in the documents. Items deemed to be in usable condition will be redistributed within the district, donated, or sold on the Public Surplus auction site (http://www.publicsurplus.com/sms/edmondssd,wa/browse/allcat). Items deemed unusable will be recyled or destroyed."
Contact:
Lydia Sellie,
Executive Director of Business & Finance
(425)431-7015
Information:
Impressions Retreat - Fall Workshop
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
National competition for the Family, Career, and Community Leaders of America (FCCLA).
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Team basketball tournament. Participants from MTHS will work on building team chemistry and bonding while on the court improving skills related to sport and understanding of teamwork.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue to hear virtual comments. Those who would like to speak virtually at the meeting may register at https://docs.google.com/forms/d/e/1FAIpQLSceQ_dAq4bqZHg9JCHmSX-iHNFG2MFle9D7qq-bmJpFTpjmkQ/viewform?usp=pp_url until 3:00 the day of the meeting. In person attendees will have the opportunity to register to speak when they arrive at the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: Policy 3520 was presented for a First Reading at the 4/26 Board Meeting. The Board asked if the law required us to withhold diplomas; it does not. Because of some concerns regarding the withholding of diplomas, this option has been eliminated from the policy.
Contact:
Lydia Sellie
Executive Director, Business & Finance
(425)431-7015
and
Greg Schwab
Assistant Superintendent
(425)431-7105
Information:
This item is for approval of completed Public Works Contract No. Q20-09CP for Terrace Park Elementary School Portable Placement 2021 by adopting Resolution No. 22-05.
Background:
The work under this contract was to transport & reinstall one (1) existing portable from Hazelwood Elementary School to Terrace Park Elementary School, including all associated Mechanical and Electrical work. The date of Final Completion was September 24, 2021, the final contract amount was $102,896.56, including tax and one (1) change order.
The Capital Projects Office recommends that the referenced project be accepted by adoption of Resolution No. 22-05 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington.
During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor and Industries, and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington Departments named above.
Contact:
Ed Peters
Capital Projects Director
425-431-7058
Information:
Alternative Core Curriculum Adoption
Background:
Per Board Policy 2020 and Procedures 2020P, adoption of Alternative Core Instruction Materials is determined by the Superintendents Designated Selector. For this adoption the designated selector chosen is the Instructional Cabinet. Instructional Cabinet unanimously approves of the adoption of the recommended Fountas & Pinnell curriculum for the components of Interactive Read Aloud and Independent Reader's Workshop for use in the grades 1-6 Highly Capable Program. This recommendation was unanimously approved by voting members of the Materials Review and Pilot Committees that consisted of parents, teachers, and administrators from the Highly Capable Program.
Contact:
Kim Hunter
Director of Secondary Education and Highly Capable Programs
Information:
Approval of contract award to Pacific Mobile Structures through KCDA Contract 19-255 to move 3 portables in the amount of $522,837.84. This will increase the previously reviewed budget to approximately 1.4 million. The district currently has 2 available portables that will be moved from Sherwood and Westgate Elementary Schools. The third portable was purchased new in December of last year. These portables will be moved to the following elementary schools: Terrace Park, Cedar Way and Hilltop Elementary.
Background:
District Administrators have determined that there are additional capacity needs for the 2022/2023 school year at Terrace Park Elementary School, Cedar Way Elementary and Hilltop Elementary, as described in the April 1st board memo. Based on this information, the Capital Projects recommends awarding the contract to Pacific Mobile Structures (KCDA Contract 19-255) to move 2 existing portables, plus one new portable purchased in December of last year. If the Board of Directors approves this item, the Capital Projects Office will proceed to move one relocatable from Sherwood Elementary and one from Westgate Elementary, plus the newly purchased classroom. This work will be completed in the fall of 2022.
This project is funded by the 2020 Levy.
Contact:
Edward J Peters
Capital Projects Director
(425) 431-7170
Information: School Board Legislative Representative Carin Chase will provide an update.
Background: A legislative representative serves as the board's liaison with the Washington State School Directors' Association Legislative Assembly. The legislative representative will be elected once a year in December. The legislative representative will attend Washington State School Directors Association Assemblies, conveying local views and concerns to that body and participating in the formulation of state legislative programs. The member of the Board of Directors who is elected to be its legislative representative shall be responsible for ascertaining Board opinion on issues of concern to school directors which may be coming before the legislative assembly of the Washington State School Directors' Association or the Washington State Legislature, and shall represent the stand of the local board before these bodies. He/she shall also keep the Board informed of the status of such legislative concerns. The legislative representative will monitor proposed school legislation and inform the board of the issues.
Contact:
Carin Chase
Information:
The Board President will close the meeting.