Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, April 26, 2022 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Brier Elementary Student Presentation: Learning in Action
With 5th grade students Matias Devesa Laux and Brandon Coble
Presenter:
Johnna Stewart
Principal Brier Elementary
Information: Principal Stewart will provide an update on the Brier Elementary School Improvement Plan.
Background:
Presenter:
Johnna Stewart
Contact:
Johnna Stewart
425-431-7854
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the April 12, 2022, Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the March 29, 2022, Special Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding particiaption by Adminstrative Assistants in the Voluntary Employees' Benefits Association for the 2022- 23 school year.
Background: Each year the Adminstrative Assistants' vote on participation in the Voluntary Employees' Benefits Association.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding duties and stipend for the Move 60! Program for the 2021-22 school year
Background: Each year the Move 60! Program updates the Memorandum of Understanding regarding duties and stipend amount for the program.
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
March 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $4,158,837.64 | ||
March 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $150,694.48 | ||
March 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,653,235.26
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Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information: Declaration of Surplus, 1996 Ford Escort. It is recommended that the School Board declare the following vehicle surplus:
1996 Red Ford Escort LX, #422, VIN: IFALP13P5VW274649, License: 31422C
This vehicle is in poor condition and is beyond it's economical and useful life. The value will be determined at auction, an estimate from the Transportation Department puts the value at $300.
Background: Board Procedure 6881P Disposal of Surplus Equipment and/or Materials states in part "Board action documents for surplus and final disposal (including trade-ins) are prepared by the requesting department or warehouse staff. Bar code numbers for assets are included in the documents. Items deemed to be in usable condition will be redistributed within the district, donated, or sold on the Public Surplus auction site (http://www.publicsurplus.com/sms/edmondssd,wa/browse/allcat). Items deemed unusable will be recycled or destroyed."
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information:
Students will travel to Dallas, Texas to compete in the Technology Student Association (TSA) National Conference.
Background:
Per Board Policy 2320 field trips involving overnight or out-of-state travel require Board approval This field trip falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Suoerintendent
425-431-7094
Information:
Students will compete at the national level in a variety of STEM events.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Student workshop with guest clinicians in preparation for our final concert.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue to hear virtual comments. Those who would like to speak virtually at the meeting may register at https://docs.google.com/forms/d/e/1FAIpQLSceQ_dAq4bqZHg9JCHmSX-iHNFG2MFle9D7qq-bmJpFTpjmkQ/viewform?usp=pp_url until 3:00 the day of the meeting. In person attendees will have the opportunity to register to speak when they arrive at the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information:
Background:
Contact:
Mara Marano-Bianco
Program Manager-Health Services
(425) 431-7174
Information: Interlocal agreement with NWESD 189 for the Snohomish County Detention Center, 2022-23 school year
Background: The purpose of this cooperative agreement is to provide educational programs for children and youth confined in Snohomish County juvenille detention centers. This agreement provides a framework for equitable distribution of possible costs to member districts.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
Approval of contract to be awarded to Wayne’s Roofing Inc. through E&I Cooperative Services. The Brier Elementary Fall Protection and Gutter Replacement project consists of installing fall protection anchors, and, replacing all gutters, rotting fascia boards, decking, and other dilapidated materials. The gutters and some other roofing components at Brier Elementary have exceeded their useful life, and are in dire need of replacement.
Background:
The 2016 Capital Levy identified a District-wide Fall Protection project, and district voters approved funding for this project in February 2016. At its August 9, 2016 regular business meeting, the Board of Directors authorized a preliminary budget of $100,000 for design and cost estimating. During the preliminary phase of the project, the District and its contractor determined that in addition to installing fall protection, there was a need to replace the gutters, fascia and decking at Brier Elementary. At its December 14, 2021 regular meeting the board authorized the contract to Wayne’s Roofing for the fall protection portion of this project.
CPO recommends the School Board authorize the contract award to Wayne’s Roofing, Inc, for $473,871 to complete the gutter replacement at Brier Elementary. If the Board of Directors approves this item, CPO would award the contract to Wayne’s Roofing, Inc of Puyallup, through E&I Cooperative Services for $473,871 for the Brier Elementary Gutter replacement. This project is intended to be constructed in the summer of 2022.
Presenter:
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information: Policy 3520, Student Fees, Fines, or Charges, has been updated in accordance with WSSDA's revisions. Specifically, a district can no longer withhold grades or transcripts if a student has an outstanding fine or fee. This revised policy will be presented to the board for first reading at the April 26, 2022 board meeting.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: We will bring our revised policy to the Board on the April 26, 2022 meeting for first reading. Updating title and policy per WSSDA recommendations. Policy now includes the line "School and team mascots, logos or images will not be of Native American names, symbols or images."
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: The board of directors will announce their selection and vote to elect an iterim superintendent for the 2022-2023 school year.
Background: Policy 1641 Recruitment and Selection of the Superintendent states, "When a vacancy occurs in the superintendent's position, a thorough analysis of the position of superintendent in terms of the educational, managerial, and leadership needs of the district shall occur. This analysis will be used to determine the criteria for selection and the recruitment process to be utilized. The Board of Directors shall establish the qualifications for the superintendent.
The Board may employ one or more outside consultants in recruiting and screening candidates. The Board will interview all finalists and select the superintendent.
The superintendent shall be elected by a majority of the Board of Directors by roll call vote in an open public meeting."
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The Board President will close the meeting.
May 10, 2022-Executive Session
May 10, 2022-Business Meeting
May 17, 2022-Study Session
May 24, 2022-Business Meeting