1. CALL TO ORDER-6:30 pm
Subject
1.1 Call to Order
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
1. CALL TO ORDER-6:30 pm
Type
Procedural

Information:

The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, March 22, 2022 in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036.  The board president will call the meeting to order at 6:30 p.m.

 

Background:

Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."

2. ROLL CALL-6:31 pm
Subject
2.1 Roll Call
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
2. ROLL CALL-6:31 pm
Type
Procedural

Information:

The Board President will call the roll.

 

Background:

Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."

3. LAND ACKNOWLEDGEMENT-6:33 pm
Subject
3.1 Land Acknowledgement
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
3. LAND ACKNOWLEDGEMENT-6:33 pm
Type
Procedural

Information:

The Superintendent will present the land acknowledgement.  

 

We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands.  We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.


By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools. 

 

Background:

By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved.  A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.

4. FLAG SALUTE-6:35 pm
Subject
4.1 Flag Salute and National Anthem
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
4. FLAG SALUTE-6:35 pm
Type
Procedural

The Board President will lead the flag salute and after Jackson McCormick, Lynnwood High School student will play the National Anthem.

5. APPROVAL OF AGENDA-6:37 pm
Subject
5.1 Approval of Agenda
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
5. APPROVAL OF AGENDA-6:37 pm
Type
Action
Recommended Action
That the board of directors approves the agenda as presented.

Information:

Single read, approve agenda as presented, or amendment and approval.

 

Background

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval.  During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.

 

Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present.  All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.

 

Presenter:

Gustavo Balderas

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the agenda as presented.

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
6. SCHOOL PRESENTATIONS 6:40 pm
Subject
6.1 Lynnwood HS Music Program Updates and Celebration
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
6. SCHOOL PRESENTATIONS 6:40 pm
Type
Information

Information: Lynnwood High School student Ramon Castillon will present Music Program Updates  Contemporary Orchestra students will perform for the Board.

 

Performing:

 

Jackson McCormick-National Anthem

 

Orchestra members:

 

Richard Choy

Eric Poon

Davina Loekito

Rachel Marroquin

Titannia Nguyen

Karla Navarro

Sydney Navarro

Yerin Lim

Tony Do

Stacy Lee

 

Presenter: 

Mike Piper 

Principal LHS

 

Subject
6.2 Lynnwood HS School Improvement Plan Update
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
6. SCHOOL PRESENTATIONS 6:40 pm
Type
Information

Information: Lynnwood High School Principal Mike Piper will share a school improvement plan update with the Board.

 

Background: 

 

Presenter:

Mike Piper

 

Contact:

Mike Piper

425-431-7524 

7. SUPERINTENDENT REPORT-7:00 pm
Subject
7.1 Superintendent's Report
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
7. SUPERINTENDENT REPORT-7:00 pm
Type
Information

Information:

The superintendent will provide a brief report on matters of interest to the board.

 

Background:

Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.

 

Presenter:

Gustavo Balderas

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

8. APPROVAL OF MINUTES-7:05 pm
Subject
8.1 Single reading, approve Minutes from March 8, 2022, Study Session
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
8. APPROVAL OF MINUTES-7:05 pm
Type
Action, Minutes
Recommended Action
That the board of directors approves the March 8, 2022, Study Session minutes as presented.
Minutes
View Minutes for Mar 8, 2022 - School Board Study Session-Director District Redis

Information:

Single reading approve minutes from the March 8, 2022, Study Session.

 

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the March 8, 2022, Study Session minutes as presented.

Motion by Deborah Kilgore, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
8.2 Single reading, approve Minutes from March 8, 2022, Business Meeting
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
8. APPROVAL OF MINUTES-7:05 pm
Type
Action, Minutes
Recommended Action
That the board of directors approves the March 8, 2022, Business Meeting minutes as presented.
Minutes
View Minutes for Mar 8, 2022 - School Board Regular Business Meeting

Information:

Single reading approve minutes from the March 8, 2022, Business Meeting

 

Background: 

It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the March 8, 2022, Business Meeting minutes as presented.

Motion by Gary Noble, second by Deborah Kilgore.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
9. CONSENT AGENDA-7:10 pm
Subject
9.1 Single reading, approve Consent Agenda Items as presented
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Fiscal Impact
No
Recommended Action
That the Board approve the consent agenda items as presented

Information:

One vote is taken to approve all items contained in the Consent Agenda

 

Background:

Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."

 

Contact: 

See each item for contact information

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.2 Single Reading, approve Personnel Actions
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 22, 2022
Absolute Date
Mar 22, 2022
Fiscal Impact
No
Budgeted
No
Recommended Action
It is recommended that the Board of Directors approve the Personnel Actions as presented.

Information: Personnel Actions

 

Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."

 

Presenter: 

 

Contact: Debby Carter

               Executive Director, Human Resources

               425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.3 Single Reading, approve Out of Area Assignment for Certificated Staff for the 2021-22 school year.
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 23, 2022
Absolute Date
Mar 22, 2022
Fiscal Impact
No
Budgeted
No
Recommended Action
That the Board of Directors approve the Out of Area Assignment for Certificated Staff for the 2021-22 school year.

Information: 

Samantha Marr

 

Background: 

WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)

 

Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement.  If teachers are so assigned, the following shall apply:

(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;

(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;

(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;

(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher.  All remaining requirements for the special education endorsement shall be completed within five years

 

Presenter: 

 

Contact: Debby Carter

              Executive Director, Human Resources

             425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.4 Single reading, approve bills and vouchers as presented
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Fiscal Impact
Yes
Budget Source
General Fund: $3,656,606.86 Associated Student Body Fund: $116,996.09 Capital Projects Fund: $2,760,471.51 Automated Clearing House (ACH) Remittance; Various Funds: $19,127,334.95 Payroll Vouchers: $7,854,244.99
Recommended Action
That the board of directors approves the bills and vouchers as presented.

Information: 

 

February 2022  GENERAL FUND VOUCHER REGISTER:  Total warrants and electronic funds transfers = $3,656,606.86
February 2022  ASB FUND VOUCHER REGISTER:  Total warrants and electronic funds transfers = $116,996.09

February 2022  CAPITAL PROJECTS FUND VOUCHER REGISTER:  Total warrants and electronic funds transfers = $2,760,471.51

February 2022  ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER:  Total warrants and electronic funds transfers = $19,127,334.95
February 2022  GENERAL FUND/PAYROLL VOUCHER REGISTER:  Total warrants and electronic funds transfers = $7,854,244.99

 

Background: 

 

All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.


Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."

 

Contact: 

 

 

Lydia Sellie
Executive Director
Business and Finance
425-431-7079


Manuel Juzon
Auditing Officer
425-431-7051

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.5 Single reading, approve purchase of laptops for staff use
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 22, 2022
Absolute Date
Mar 22, 2022
Fiscal Impact
Yes
Dollar Amount
$896,155.00
Budgeted
Yes
Budget Source
2020 Capital/Technology Levy
Recommended Action
That the board of directors approve a purchase of Lenovo x13 Yoga laptops to support the replacement of staff laptops in 2022, as part of the 2020 Capital/Technology Levy.

Information: 

 

The 2020 Capital/Technology Levy allocates funds to ensure all district staff are issued appropriate technology equipment, and that this equipment is upgraded in alignment with a formal replacement schedule. In accordance with the district’s technology replacement plan, this purchase will provide a new device to all district non-certificated staff due for a replacement, which will be assigned to and retained by them for the following four school years. In addition, this purchase will provide a standard laptop that can be issued to all eligible staff, both certificated and classified.

 

Background: 

 

The 2020 Capital/Technology Levy allocates funds to ensure all district staff are issued appropriate technology equipment, and that this equipment is upgraded in alignment with a formal replacement schedule. This ensures that all staff have a functioning computer, current on security patches and software. In addition, this allows us to maintain a warranty for the intended life of the device. This purchase will issue classified staff the new certificated laptop model, which was selected after a rigorous evaluation process. Transitioning classified staff to the same laptop model will increase support efficiency and reduce the costs associated with ongoing hardware repairs. In addition, it will allow all district staff receiving this equipment to benefit from training materials, as well as the robust specifications that were adopted for certificated employees.

 

A portion of this purchase was budgeted with 2020 Capital/Technology funds. Providing a consistent laptop model for all staff for whom a laptop will be provided will exceed the initial project budget for classified employees. The remaining expenses will leverage Capital Project Fund dollars within the 2020 Capital/Technology Levy which have been made available for this purchase through the Emergency Connectivity Fund (ECF). ECF is a federal program initiated during Covid-19 which allowed some previously purchased technology equipment to be partially or fully reimbursed. The district received several grants which will extend our purchasing capacity within the 2020 Capital/Technology levy, allowing for this and other hardware purchases to be made which exceed the original levy allocations.

 

 

Presenter: 

Chris Bailey, Technology Director

 

Contact: 

Chris Bailey, Technology Director

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.6 Single reading, approve Edmonds-Woodway High School Field Trip, Dance Team, March 25-27, 2022
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 22, 2022
Fiscal Impact
Yes
Dollar Amount
$600.00
Budgeted
Yes
Budget Source
ASB, Atheltic booster
Recommended Action
That the Board approves Edmonds-Woodway High School Dance Team field trip to Yakima, WA., March 25-27, 2022.

Information: 

The Edmonds-Woodway High School Dance and Drill Team will represent their school in the WIAA State Competition in Yakima, Wa. 

 

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.7 Single reading, approve Mountlake Terrace High Field Trip, State Tournament, March 1-5, 2022
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Absolute Date
Mar 22, 2022
Fiscal Impact
Yes
Dollar Amount
$4,500.00
Budgeted
Yes
Budget Source
ASB, District Athletics
Recommended Action
That the Board approves the Mountlake Terrace High School field trip for Basketball State Tournament, Tacoma, WA.,March 1-5, 2022

Information: 

WIAA State Basketball Tournament at the Tacoma Dome, Tacoma, WA. 

 

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. Groups involved in State organization sanctioned playoffs or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.8 Single reading, approve Edmonds-Woodway High School State Competition, Wenatchee, WA., March 18-19 ,2022
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 08, 2022
Absolute Date
Mar 22, 2022
Fiscal Impact
Yes
Dollar Amount
$300.00
Budgeted
No
Budget Source
ASB, PSO, Student Contribution
Recommended Action
That the Board approves the Edmonds-Woodway High School Knowledge Bowl State Competition, Wenatchee, WA., March 18-19,2022

Information: 

The Knowledge Bowl State Competition in Wenatchee, WA. Students compete with each other by answering questions. The questions cover topics that include subjects they study during their high school careers (such as math, science, history, language skills, literature, music, and geography) as well as other topics of a general nature or current events.

 

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. Groups involved in State organization sanctioned playoffs or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.9 Single reading, approve Meadowdale High School Field Trip, July 6-11,2022
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 22, 2022
Fiscal Impact
Yes
Dollar Amount
$3,528.00
Budgeted
Yes
Budget Source
ASB
Recommended Action
That the Board approves Meadowdale High School Student Leadership field trip to Randle, WA., July 6-11, 2022.

Information:

This is a team camp designed to help students develop the tools necessary to create and execute activities that build an inclusive environment for their peers. Students will network with other leaders from around the state and learn from state leaders how to strengthen their school programs. Students will stay at Cispus Learning Center, Randles WA. for this learning camp. 

 

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this category. Administrative procedures will be followed for this trip. 

 

Contact: 

Greg Schwab

Assistant Superintendent 

425-431-7094

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.10 Single reading, approve Edmonds-Woodway High School Field Trip, April 23-27, 2022
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:10 pm
Type
Action (Consent)
Preferred Date
Mar 22, 2022
Fiscal Impact
No
Dollar Amount
$2,900.00
Budgeted
No
Budget Source
CTE, parent contributions and part DECA Club funds
Recommended Action
That the Board approves Edmonds-Woodway High School DECA field trip, Atlanta, GA., April 23-27, 2022

Information: 

DECA ICDC 2022 Competitions, more than 10,000 DECA members demonstrate their college and career knowledge and skills by participating in DECA’s Competitive Events Program. 

 

Background: 

Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip. 

 

Contact: 

Greg Schwab

Assistant Superintendent

425-431-7094

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
10. PUBLIC COMMENTS-7:20 pm
Subject
10.1 Audience Comments
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
10. PUBLIC COMMENTS-7:20 pm
Type
Information

Situation

The public comment item on the agenda is an opportunity for citizens to address the School Board.  Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response. 

 

The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment.  If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting.  The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy. 

 

In person attendees will have the opportunity to register for Public Comment at the door. 

 

The School Board will continue to hear virtual comments. Those who would like to speak virtually at the meeting may register at https://docs.google.com/forms/d/e/1FAIpQLSceQ_dAq4bqZHg9JCHmSX-iHNFG2MFle9D7qq-bmJpFTpjmkQ/viewform?usp=pp_url until 3:00 the day of the meeting. In person attendees will have the opportunity to register to speak when they arrive at the meeting. The Board will continue to accept written comments, but will not read them aloud. 

11. REPORTS-7:50 pm
Subject
11.1 21-22 Status Update
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
11. REPORTS-7:50 pm
Type

Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.  

 

Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites.  The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.

 

Presenter: Gustavo Balderas

 

Contact: 

Harmony Weinberg

Communications Manager

425-431-7044

Subject
11.2 Fall 2021 Smarter Balance Assessment (SBA) Data Report
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
11. REPORTS-7:50 pm
Type
Information

Information: Director Austin Mueller providing the Smarter Balance Assessment (SBA) Data of the student fall 2021 test results.

 

Background: Tools used for assessing student growth.

 

Presenter: Austin Mueller, Director of Assessment, Research and Evaluation

 

Contact:

Austin Mueller

Director of Assessment, Research and Evaluation 

425.431.7302

12. NEW BUSINESS 8:20 pm
Subject
12.1 Single Reading, Approve Resolution #22-03- Redistricting of Edmonds School Board Director District Boundaries
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
12. NEW BUSINESS 8:20 pm
Type
Action
Fiscal Impact
No
Recommended Action
It is recommended that the board approve Resolution #22-03.

Information: Every 10 years, following the U.S. Census, Edmonds School District is required to redraw the boundaries of its Board of Directors' districts. Redistricting is the process of changing boundaries of voting districts so that all districts have an equal number of people. This is how we make sure that everyone has equal representation in government.

 

Background: The Board reviewed prospective redistricting maps at study sessions held on 2/15 and 3/8. A public hearing regarding the matter was also held at the 3/8 board meeting. The attached Final Map was selected by the Board and will be voted on at the 3/22 meeting.

 

Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015

Motion & Voting
It is recommended that the board approve Resolution #22-03.

Motion by Carin Chase, second by Deborah Kilgore.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
12.2 Single reading, approve Architect Agreement with Integrus Architecture for Replacement of Oak Heights Elementary School
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
12. NEW BUSINESS 8:20 pm
Type
Action
Fiscal Impact
No
Budgeted
Yes
Recommended Action
It is recommended that the Board of Directors authorize the Architecture Agreement with Integrus Architecture for the Replacement of Oak Heights Elementary School.

Information: 

 

This agreement covers the complete range of services that Integrus Architecture and their sub-consultants will provide for the Oak Heights Elementary School Replacement project, including design, bidding, construction and close-out. 

 

Background: 

 

At its January 14, 2020, regular business meeting, the Board of Directors approved the selection of Integrus Architecture, and the Architect Pre-Design agreement for the Replacement of Oak Heights Elementary School. That interim agreement permitted the District and Integrus Architecture to proceed with planning the project while negotiating the complete agreement and developing funding and scheduling. Both parties have now finalized the complete agreement.  Exhibit A at the end of the agreement describes the complete range of services in detail. In common with previous agreements, we have heavily modified the standard American Institute of Architects (AIA) forms. These modifications bring the agreement into conformance with Washington State Law and District practices. Also, we have modified the agreement to accommodate the General Contractor/Construction Manager (GC/CM) delivery process.

 

Many of these modifications are designed to improve control over the cost, schedule and quality of both the design and the construction. For example, the unmodified agreement requires very little cost-estimating, or architect presence on the construction site. Also, it is silent on OSPI standards for energy efficient, environmentally responsible design. Our proposed agreement addresses all of these issues and many others. The architect is explicitly required to design to a Construction Cost Budget and to participate in cost-estimating throughout every phase to confirm budget compliance. The architect will assist the District in evaluating the GC/CMs proposal for a Guaranteed Maximum Price. The architect will provide enhanced construction administration. The design team is developing building features to save energy and improve environmental quality while maintaining our eligibility for OSPI’s High Performance School Building funding.

 

The “basic” compensation for these services is a lump sum basis for Basic Services and Additional Basic Service Consultants, and on a lump sum or hourly not to exceed basis for Other Basic Services (as identified in Exhibit A) of $4,498,841, paid in proportion to the completion of stated phases. This fee covers the services anticipated by the unmodified AIA agreement and the OSPI fee schedule. The agreement also provides for up to $664,725 in Additional Services plus Reimbursable Expenses not to exceed $22,000, which are listed in Article 11 Compensation of the Agreement. These additional services include the cost control, enhanced construction administration, and high-performance design activities described above. These services will be performed at the District’s option and paid on an hourly cost or fixed fee basis. The total of Basic, Additional Services, and Reimbursable Expenses is $5,185,566

 

This work is divided into three phases, as shown in the Fee Proposal summary letter.  The District’s capital projects Office, CPO, proposes an initial authorization for phase 1, in the amount of $2,592,783 to cover Schematic Design to 50% Contract Documents, including submission of permit set, to be completed by April of 2023.  CPO staff plan to bring a recommendation to the board for additional budget authorization and completion of remaining architecture contract as Levy funds become available.

 

This project is funded with proceeds from the 2021 Levy measure and State Construction Assistance (SCA). This agreement is within the budget estimate for this portion of the project.

 

Attachments:  AIA Document B101 – 2017 including, Exhibit A – Defined Scope of Services, and Exhibit B – Project Schedule

 

 

Contact: 

Edward J Peters

Capital Projects Director

(425) 431-7170

Motion & Voting
It is recommended that the Board of Directors authorize the Architecture Agreement with Integrus Architecture for the Replacement of Oak Heights Elementary School.

Motion by Deborah Kilgore, second by Gary Noble.
Final Resolution: Motion Passed
Yea: Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
13. LEGISLATIVE UPDATES
Subject
13.1 Legislative Session Updates
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
13. LEGISLATIVE UPDATES
Type
Information

Information: Director Chase, Board Legislative Rep will provide an update on the current legislative session.

 

Background: 

 

Presenter: 

 

Contact: 

14. BOARD DISCUSSION
Subject
14.1 Superintendent Search
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
14. BOARD DISCUSSION
Type

Information: 

 

Background: 

 

Presenter: 

 

Contact: 

15. PUBLIC COMMENTS
Subject
15.1 Additional time reserved for audience comments at board president's discretion
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
15. PUBLIC COMMENTS
Type
Information
16. BOARD MEMBER COMMENTS
Subject
16.1 Board Member Comments
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
16. BOARD MEMBER COMMENTS
Type
Information
17. ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
Subject
17.1 Board Requests
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
17. ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
Type
Discussion

 

18. ADJOURNMENT
Subject
18.1 Adjourn
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
18. ADJOURNMENT
Type
Procedural

Information: 

The Board President will close the meeting.

 

 

19. FUTURE BOARD MEETING DATES
Subject
19.1 Upcoming meetings
Meeting
Mar 22, 2022 - School Board Regular Business Meeting
Category
19. FUTURE BOARD MEETING DATES
Type
Information

April 12, 2022-Business Meeting

April 26, 2022-Study Session

April 26, 2022-Business Meeting