Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, February 22, 2022. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Principal Maria Losee and 5th grade students will share a presentation on the MTE Arts Program.
Presenter:
Maria Losee
Principal Mountlake Terrace Elementary
425-431-7895
Contact:
Information: Principal Losee will provide the Mountlake Terrace Elementary School Improvement Plan Update
Background:
Presenter:
Contact:
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the February 1, 2022, Study Session
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the February 7, 2022, Study Session
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the February 8, 2022, Study Session
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the February 8, 2022, Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding Trigger at Edmonds Heights K-12 for the 2021-22 school year
Background: Edmonds Heights K-12 falls under the Alternate Learning Experience (ALE) laws. The uniqueness of Ednonds Heights K-12 includes having outside contractors teaching classes; classes are multi-grade in nature so need to be categorisized as Primary, Intermedidate, or Secondary based on grade level of the majority of the students within each class; most classes are taught Monday/Wednesday or Tuesday/Thursday; some classes are shared. The District and the Edmonds Education met to determine how trigger would be paid beginning with the 2016-17 school year. This is the annual renewal of this Memoradum of Understanding.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
William Van Wyck - Edmonds Woodway High School - Health and Fitness
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Students will attend the Family Consumer and Community Leaders of America Conference in Wenatchee, Washington. Students to compete in state star events and will network with other student leaders.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Family Consumer and Community Leaders of America (FCCLA) Leadership Conference in Wenatchee, WA. Students will compete in a state star event and network with other student leaders.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
DECA International Career Development Conference is a prestigious event for students who place in the top of their category at the state competition, and for students who have achieved gold certification for their school's student based enterprise. Students will compete in their event for three days in a row, presenting their knowledge and ideas to professionals in that career field. Students will also meet and network with other DECA students, and will attend seminars focusing on 21st century skills.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
WIAA State Competition for Wrestling. Athletes who qualify from the 02/12/2022 Regional Meet will represent their school at the State competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. Groups involved in State organization sanctioned playoffs or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
WIAA State Competition in Battleground, WA. cheer team to represent their school.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. Groups involved in State organization sanctioned playoffs or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
WIAA State Competition for Wrestling. Athletes who qualify from the 02/12/2022 Regional Meet will represent their school at the State competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. Groups involved in State organization sanctioned playoffs or competitions announced with notice too short to be scheduled on the next regular board meeting may be approved by the superintendent or designee with notice to the board of directors. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
January 2022 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,263,584.31 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
January 2022 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $28,605.86 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
January 2022 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,686,427.70 |
January 2022 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $17,807,309.36 |
January 2022 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $7,554,650.58 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue virtual meetings, until further notice. Those who would like to speak during the virtual meeting may register at https://forms.gle/Zn3TeC1RetvAoAQY9 until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information:
Approval of project and preliminary budget authorization of $200,000 for Softball Field improvements at Mountlake Terrace High School. This project is intended to replace the grass and drainage system, and improve the dugouts and bleachers at this Mountlake Terrace High School field.
Background:
A project for upgrading the softball field at Mountlake Terrace High School was identified in the 2020 Levy, approved by District voters in February of that year.
The District’s Capital Projects Office (CPO) is requesting project authorization and preliminary budget authorization of $200,000. If the Board of Directors approves this item, CPO would immediately initiate preliminary design and cost estimates. This process will include evaluation of a range of all-weather surface options and costs. Upon completion of the design and cost estimates, CPO staff plan to bring a recommendation to the Board for construction budget authorization and call for bids. CPO proposes to construct this work in the summer of 2023. The total project budget is estimated at $3,000,000.
This project is funded from the 2020 Levy.
Presenter:
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information:
The Districts Capital Projects Office (CPO) requests approval of Budget Authorization for the final planning of Oak Heights Elementary School Replacement project in the amount of $3,000,000. The Oak Heights Elementary School replacement project was approved by voters on April 27, 2021, as part of the 2021 Levy.
Background:
The Oak Heights Elementary School replacement project was approved by voters on April 27, 2021, as part of the 2021 Levy. At it’s October 22, 2019 regular board meeting the Board of Directors authorized a preliminary budget of $100,000 for initial planning, and another $400,000 at it’s January 14, 2020 regular meeting to begin the conceptual design phase. CPO recommends the School Board authorize a budget increase of $3,000,000, for a total authorized preliminary budget of $3,500,000.00.
Based on the Board’s authorization, the District’s Capital Projects Office (CPO) will begin final planning and Design of the Oak Heights Elementary Project. CPO recommends proceeding with the Design and full Preconstruction Phase of this project, involving Architect, GC/CM, and other consultants. Activities in this phase would include target value analysis, project master scheduling, educational visioning, goals and educational specifications, site master planning, and preliminary design. Commencing these activities now will benefit the District by reducing the impact of cost escalation and permitting delays, and enabling participation by school and community members.
This project would be funded from State Construction Assistance collected on other projects.
Presenter:
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information:
Approval of contract for server and security cameras purchase and installation through Security Solutions, and additional budget authorization of $900,000 for the 2021 Safety and Security Upgrades Project. These products are needed to update the obsolete security hardware throughout the district.
Background:
At its July 13, 2021 regular school board meeting, the board approved a preliminary budget for the 2021 Safety and Security Upgrades project in the amount of $750,000. On November 9, 2021 the board approved additional budget authorization of $1,000,000. Some of the $1,750,000 is planned for other safety and security upgrades, such as traffic safety mitigation. The Capital Projects Office is requesting an additional project budget of $900,000 for a total project budget of $2,650,000. This budget includes the purchase and installation of a new server and 450 cameras.
The current server does not have the necessary capacity needed for current and future district wide security camera recordings. As well, all 600 current district cameras need replacement due to malfunction, obsolete technology, or being beyond their functional life span. It has been determined an additional 300 cameras need to be strategically placed around the district for better overall security coverage. This will bring our security coverage to 900 cameras district wide.
If the Board approves this item, the District’s Capital Projects Office would give notice of award on February 23, 2022, and substantial completion by October 31, 2022. This contract includes all licensing and server warranties.
The Capital Projects office will seek board approval next fiscal year for the remaining 450 cameras.
This project is paid for by the 2020 Levy
Presenter:
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information: Request for Proposals for the Employee Assistance Program
Background: The District requests permission from the Board to engage in the formal and competetive bid process for marketing our Employee Assistance Program (EAP). Our contract will end August 2022 with our current vendor, who will no longer be offering this service. Since our total annual cost is over $99,999, it is required to go out to bid to ensure we are offering our benefits-eligible employees a comprehensive Employee Assistane Program at a competetive rate.
Presenter:
Contact: Debby Carter
Executive Diector, Human Resources
425-431-7023
Information: Director Chase, Board Legislative Rep will provide an update on the current legislative session.
Background:
Presenter:
Contact:
Information:
The Board President will close the meeting.
March 8, 2022- Executive Session
March 8, 2022- Business Meeting
March 15, 2022-Study Session
March 22, 2022- Study Session
March 22, 2022-Business Meeting