Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, February 8, 2022. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Scriber Lake Fall Mini-Courses - November 2021 - Student Presentation
Presenter:
Andrea Hillman
Scriber Lake HS Principal
425-431-7271
Information: School Improvement Plan Progress Update
Background:
Presenter: Andrea Hillman
Contact: Andrea Hillman
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the January 25, 2022, Business Meeting
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding the Edmonds Principals' Association participation in the Voluntary Employee Benefits Association(VEBA) 2021-22
Background: Each year the Edmonds Principals' Association votes on their particiaption in the Voluntary Employees Benefit Association (VEBA).
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Nathan Seright - Scriber Lake High School - Physical Education
Coleman Armstrong - Scriber Lake High School - Physical Education
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Single read, approve Purchase of Sound Enhancement Systems for classroom use
Background:
The 2020 Technology/Capital Levy allocates funds to ensure classrooms at all schools have a sound enhancement system. This purchase will provide a new systems in classrooms that do not have one as well as replace failing systems in classrooms where the system needs to be replaced. By the end of the 2020 levy, all classrooms will have a working sound enhancement system.
Sound enhancement systems bring clear audio to classrooms. These systems provide even distribution of sound and high speech intelligibility throughout the classroom to ensure the teacher’s voice is clearly heard by all students. This technology can have an immediate and consistent positive impact on student learning. The approval of the 2020 Technology/Capital Levy by voters included the initiative to ensure there is a sound enhancement system in every district classroom. The need for masks to be worn by teachers has increased the value of these systems. The Technology and Libraries & Instructional Technology Departments would like to purchase the systems as soon as possible to expedite the return on this investment. Technology equipment lead times continue to be an issue. Purchasing the systems now means that technology staff should be able to install the systems in all district classrooms by the end of the 2022 calendar year.
This process began by soliciting input from our certificated staff and community members during the 2020 levy planning process. In addition, feedback from the staff that support our current sound enhancement systems was considered. Finally, hardware specifications minimums were established to eliminate the potential for performance-related issues in the future. In addition, with known difficulties in the technology supply chain, our partnerships with Lightspeed-Tek, the manufacturer and supplier of most of our sound enhancement systems, positions us well to achieve this project’s deadline. For these reasons, a move away from Lightspeed is not recommended at this time.
Presenter:
Chris Bailey, Technology Director
Contact:
Chris Bailey, Technology Director
Information:
Students in DECA from Meadowdale and Mountlake Terrace High School will travel to Bellevue, Wa., to compete academically while utilizing their business knowledge.
Background:
Per Board policy 2320, filed trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will participate in a leadership conference and engineering competition. Students from Brier Terrace Middle School will compete in 10 events individually and in teams. Students will participate in leadership seminars and sessions while collaborating with high school and middle school students from around the state. The Washington Technology Student Association Conference takes place at the Seattle DoubleTree Hotel, Sea-Tac, WA., March 16-19, 2022.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The PNW (Pacific Northwest) FIRST Robotics teams compete in 2 district events. This will be our 2nd event. The 1st event will be at Glacier Peak High School in Snohomish and does not require an overnight stay. During the events, the students see how the work that they did to design, build and program a robot works. Some students also talk to judges about industrial safety, financial management of team funds and marketing the benefits of FIRST robotics.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The FIRST Robotics teams in the Pacific Northwest District compete in 2 district events and earn district ranking points. The top 64 teams of about 115 teams will advance to the PNW District Championships.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The FIRST Robotics team in the Pacific Northwest District competes in 2 district events and earns ranking points. The top 64 teams of about 110 teams, will advance to the PNW District Championships where they will earn more ranking points. The top 34 teams after the PNW District Championships will advance to the FIRST World Championships in Houston, TX.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for these trips.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The INSTEP group will travel to Moran State Park on May 11, 2022 and camp overnight. The is an expeditionary learning program that builds self -confident, team skills, stewardship of self and natural environment.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrator procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The INSTEP group will travel to Olympic National Park, June 7-9, 2022. The is an expeditionary learning program that builds self -confident, team skills, stewardship of self and natural environment.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrator procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will attend the Washington Technology Student Association (TSA) State Conference in Sea-Tac, Washington. Students will complete in various skills & technical events and STEM related activities.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintentdent
425-431-7094
Information:
The Family, Career and Community Leaders of America (FCCLA) student group will travel to Wenatchee, Washington for a leadership conference. This student-led leadership conference involves leadership development opportunities as well as providing opportunities to compete in or evaluate various skill events including professional presentations to peers, community members, and advisers. Guest speakers open and close this conference and various local, state, and national community service projects are completed while there. State officers are also elected into office for the 2022-2023 school year.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The students will compete in competitive events for business and marketing. The State Career Development Conference will give students an opportunity to qualify for the International Career Development DECA Conference in Atlanta, GA, and gives students valuable learning opportunities that simply can’t be replicated in the classroom.
Background:
Per Board Policy 2320, field trips, involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue virtual meetings, until further notice. Those who would like to speak during the virtual meeting may register at https://forms.gle/fEyYeDAiH5esJPmf7 until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information:
Approval of the Guaranteed Maximum Price Amendment – ESC HVAC/Lighting/Roof Upgrade Project with Lydig Construction, and increase the Total Project Budget. This project consists of replacement of the roof, and, improvements to the building’s HVAC System and Lighting. All of these systems are about 30 years old and approaching or past the end of their useful service life. The roof leaks in many places, and the HVAC & Lighting systems are obsolete, not energy efficient, and subject to frequent malfunction.
Background:
Initially, the 2020 Levy identified the ESC HVAC/Lighting/Roof Upgrade Project, and it was approved by the voters in February of 2020. At its November 24, 2020 regular business meeting, the Board of Directors approved the project and preliminary budget authorization for the ESC HVAC/Lighting/Roof upgrades project.
At its July 13, 2021 regular business meeting, the Board of Directors authorized the award of a contract to Lydig Construction for General Contractor/Construction Manager services for the ESC Building Improvements. That contract agreement was structured to allow Lydig to proceed with pre-construction consulting services, including design review and cost estimating. At its November 9, 2021 regular meeting, the board approved a budget increase for procurement of HVAC equipment due to shortages and delivery delays across the Country.
Proceeding with construction requires the parties to execute the Amendment specifying a Guaranteed Maximum Price (GMP), scope of work and schedule. District Capital Projects Office staff recommends approval of the Guaranteed Maximum Price Amendment. The Capital Projects Office staff and Lydig have negotiated a GMP of $5,159,936.21 for construction based on bid documents McGranahan Architects has completed, and the actual bids for the work. The GMP Amendment provides substantial completion of the entire Work not later than September 6, 2022. The cost, scope and schedule features of the GMP proposal are contained in the attached amendment.
The proposed costs are consistent with the total project budget and reflect actual bids Lydig received. To verify these costs, the Design Team’s estimator prepared independent estimates as the design progressed and the District’s construction management advisor reviewed both sets of estimates and their reconciliation. Capital Projects staff requests that the Board accepts and approves the GMP Amendment.
Absent unforeseen conditions or District requested scope changes, the GMP Amendment sets a ceiling for the construction cost. If the actual Cost of the Work plus Fee totals less than the amount covered by the GMP, the agreement provides that savings be returned to the School District.
The District’s Capital Projects Office requests increasing the budget authorization for this project to a total of $9,200,000, which is total project budget target set for this project. This total authorization is intended to cover all costs of construction, sales tax, complete design and architect’s construction administration activities, permits, special inspections and testing, School District project management, contingencies, and all other costs related to this project.
This project is funded by the 2020 Levy.
Attachment:
GMP Amendment – AIA Document A133 Exhibit A
Lydig Construction Proposal
Presenter:
Contact:
Edward J Peters
Information: Director Chase will provide the latest updates from the current legislative session.
Background:
Presenter:
Director Carin Chase
Legislative Representative
Information:
The Board President will close the meeting.
February 22, 2022-Study Session: Budget/Enrollment Review
February 22, 2022-Business Meeting
March 8, 2022-Executive Session-Legal
March 8, 2022-Business Meeting