Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, Januuary 25, 2022. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Approval of approve January 11, 2022, Study Session Minutes
Background: It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Approval of January 11, 2022, Business Meeting Minutes
Background: It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Adminstrative Assistants regarding Agreement due to Coronavirus/COVID-19 Omicron Variant
Background: The District and the Administrative Assistants have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Letter of Agreement regarding Impacts of COVID-19 between the District and the Classified Support Staff of Edmonds #1127 for the 2021-22 school year
Background: The District and the Classified Support Staff of Edmonds #1127 Employees have agreed that they will follow public health and safety requirements, including those established by the Governor, the Department of Health (DOH), Labor and Industry (L&I), Office of the Superintendent of Public Instruction (OSPI), and K-12 COVID 19 Requirements for the 2021-2022 school year. This letter of Agreement breaks down the specific requirements.
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and SEIU Local 925 Custodians, Food Service Drivers and Warehouse Employees regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and SEIU Local 925 Custodians, Food Service Drivers and Warehouse Employees have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Edmonds Education Association regarding Agreement due to Coronavirus/COVID-19 Omicron Variant
Background: The District and the Edmonds Education Association have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Edmonds Managers Association regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and the Edmonds Managers Association have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Edmonds Principals Association regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and the Edmonds Principals Association have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and SEIU Local 925 Maintenance Trade Employees regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and SEIU Local 925 Maintenance Trade Employees have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Agreement between the District and the Edmonds Association of Office Personnnel regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and the Edmonds Association of Office Personnel have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and SEIU Local 925 Food Service Employees regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and SEIU LOcal 925 Food Service Employees have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding between the District and the Professional Technical Employees regarding Agreement due to Coronavirus/COVID-19 Omicron Variant
Background: The District and the Professional Technical Employees have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Agreement between the District and the Teamsters Local Union No. 73 regarding Coronavirus/COVID-19 Omicron Variant
Background: The District and the Teamsters Local No 73 have reached an agreement regarding working conditions due to the Coronavirus/COVID-19 Omicron Variant.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
November 2021 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,028,721.57
November 2021 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $63,114.84
November 2021 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $5,908,219.23
November 2021 PRIVATE PURPOSE TRUST FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $200.00
November 2021 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $18,400,601.72
November 2021 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $7,476,758.92
| December 2021 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $2,718,456.11 | ||
| December 2021 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $157,239.07 | ||
|
December 2021 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,640,629.23
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Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
This is Amendment No. 2 to the Site Permit for T-Mobile Cell Tower Lease at Meadowdale Playfields. In proposed Amendment No. 2 to the Site Permit, District grants T-Mobile the right and consents to T-Mobile’s relocation of the premises and the installation of a new cell site facility as described and depicted in the Revised Site Development Plan on Exhibit A.
Background:
The District and Western Wireless PCS entered into a Site Permit Agreement on February 17, 1999. Since 1999 Western Wireless PCS was reorganized to become Voice Stream, July 1999, and subsequently Voice Stream was later reorganized to become T-Mobile.
The Meadowdale Playfields are owned by the District. There is an Interlocal Agreement between the District, the City of Edmonds, the City of Lynnwood, and Snohomish County which allows for the development and operation of the playfields. The Interlocal agreement will expire June 5, 2025.
In February 1999, the Edmonds School District entered into a Site Permit Agreement for the installation, operation, and compensation for a telecommunications cellular tower on the Meadowdale Playfield site. The first permit expired February 17, 2009. Amendment No.1 to the Site Permit extended the lease to June 1, 2015 with two additional five-year renewal terms. The Interlocal agreement will expire June 1, 2025. Cell towers/antennas are located on existing field lighting poles. Revenue received from the cell providers (3 providers) is on an annual basis and this sliding scale increases 4% each year. This year we are projected to receive approx. $41,000 from each of the 3 providers (Verizon, Sprint & T-Mobile).
Presenter:
N/A
Contact:
Matt Finch, Director, Facilities Operations
425-431-7334
Information:
Mountlake Terrace HS students will compete in the VRC Blue Mountain Blitz Tournament at Walla Walla Valley Academy, College Place, Washington. This tournament will expose students to valuable soft skills like communication, collaboration, and time-management in a fun and authentic way. Fiscal impact does not include hotel costs, it is registration fee only.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
The Mountlake Terrace High School Technology Students Association will compete in STEM events that students spend the year preparing for. Students also have tremendous leadership and networking experience.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The field trip listed falls under this policy. Administrative procedures will be followed.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students will learn about marine science, maritime and cultural history, Puget Sound geography, math of nautical charts, team building, sailing theory, nautical knot-tying, survival at sea, PE activities, general ship maintenance, and more, while sailing aboard a historical wooden sailing schooner.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for these trips.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
To attend and participate in the Washington TSA State Conference where students will compete in events related to the content they have or are learning in their coursework.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The following field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students enter into competitive events for TSA State Convention. Students engage in leadership experiences as they prepare their events and compete in these events.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require Board approval. The following field trip listed falls under this policy. Administrative procedures will be followed for this trip.
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Information:
Students work from September 2021 to March 2022 on STEM related projects, then compete against other middle schools from the state of Washington. Students learn STEM concepts, teamwork, collaboration strategies, writing and creating portfolios with documentation from their projects.
Background:
Per Board Policy 2320, field trips out-of-state or overnight require Board approval. This field trip listed falls under this policy. Administrative procedures will be followed for these trips.
Presenter:
Contact:
Greg Schwab
Assistant Superintendent
425-431-7094
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue virtual meetings, until further notice. Those who would like to speak during the virtual meeting may register at https://forms.gle/Zn3TeC1RetvAoAQY9 until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Contact: Lydia Sellie, Executive Director of Business & Finance, (425) 431-7015
Information: Resolution #22-01, Waiving Uncollectible Fines & Fees
Background: In accordance with School Board Procedure 3520P- "Student Fees, Fines or Charges", the board is to receive a request to write off the prior year's uncollectible fines & fees. The attached data is for inactive students age 21 and over. The district sent out email notices to the guardian's email letting them know about the outstanding fine or fees. What remains is the outstanding balance of uncollected fines and fees. The Business Office has determined the remaining balance to be uncollectible.
Contact: Lydia Sellie, Executive Director of Business & Finance, x7015
Information:
This item is for approval of a completed public works contract #Q21-03CP for Emergency HVAC Replacement at Beverly Elementary School by adopting Resolution No. 22-02.
Background:
The school board approved an emergency declaration on October 26, 2021 and adopted Resolution No. 21-31 which allowed the District to waive bidding requirements in order to have a contractor begin work immediately to replace the existing HVAC hydronic piping system at Beverly Elementary school, which was deteriorated beyond repair. The contractor, Holmberg Company, was already on site and it was determined to be in the Districts' best interest to have them perform the emergency work.
The date of final completion was November 15, 2021. The final contract amount was $249,509.59, including tax and one (1) change order.
The Capital Projects office recommends that the referenced project be accepted by adoption of Resolution No. 22-02 stating that the work has been completed satisfactorily, and retention be released, subject to the lien laws of the State of Washington. During the 45-day period following the Board's acceptance, the District will notify the Departments of Revenue, Labor & Industries, and Employment Security, giving notice of completion of the work. After 45 days, the statutory retainage (5% of the construction cost) will be released to the Contractor, less any liens or claims filed by the State of Washington departments named above.
Presenter: n/a
Contact:
Sue Elder
Public Works Contract Coordinator, Business Services
425-431-7058
Information:
The Board President will close the meeting.
February 1, 2022- Study Session
February 7, 2022- Study Session
February 8, 2022- Business Meeting
February 22, 2022- Business Meeting
March 8, 2022- Executive Session
March 8, 2022- Business Meeting