Information: The Board will meet in an Executive Session to hear quarterly legal updates
Background: "Executive session" is not expressly defined in the OPMA, but the term is commonly understood to mean that part of a regular or special meeting of a governing body that is closed to the public. A governing body may hold an executive session only for specified purposes, which are identified in RCW 42.30.110(1)(a)-(m), and only during a regular or special meeting. Nothing, however, prevents a governing body from holding a meeting, which complies with the OPMA's procedural requirements, for the sole purpose of having an executive session.
Minutes are not required to be taken at an executive session. RCW 42.32.030.
Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, September 14, 2021. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the November 23, 2021, business meeting.
Background
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Deborah Chapdelaine- Meadowdale High School - Math
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
The 2020 Technology/Capital Levy allocates funds on an annual basis to ensure students at all schools have access to a learning device, as part of the district’s one-to-one initiative. In accordance with the district’s student technology replacement plan, this purchase will provide a new device to all 1st grade, 5th grade, and 9th grade students, which will be assigned to and retained by them for the following four school years.
Background:
The student technology replacement plan provides for each student learning device to be replaced after four school years of use. This ensures that each student has a functioning learning device. In addition, it has afforded the district the ability to recoup some value from replaced technology, which has been used to offset ongoing hardware repair costs.
The district is currently a certified Self-Maintainer of Lenovo hardware. This results in a streamlined warranty repair process, as well as results in a financial reimbursement to the district for warranty-covered repairs done by district staff, which offsets some hardware repair costs. For these reasons, a move away from Lenovo is not recommended at this time.
Currently, the district has a standard feature-set that includes both a touch-screen and a convertible form-factor. This purchase includes Chromebooks for 2022-23’s 1st grade, 5th grade, and 9th grade students as well as the spare equipment needed to ensure each student has access to the device that they need for learning, each day.
In a traditional year, this purchase would be made several months closer to the intended setup and distribution period (July/August 2022). However, due to supply chain shortages, we anticipate this order could take up to several months longer than previous orders, and in working with our partners, Connections and Lenovo, it is recommended that this purchase be made at this earlier time, to ensure we have the needed inventory for our students.
Presenter:
Chris Bailey, Technology Director
Contact:
Chris Bailey, Technology Director
Information:
The 2020 Technology/Capital Levy allocates funds to ensure teachers at all schools are issued new teacher devices every four years. In accordance with the district’s technology replacement plan, this purchase will provide a new device to all district certificated staff, which will be assigned to and retained by them for the following four school years. In addition, this purchase will provide an instructional laptop to all student teachers, as well as all substitute teachers.
Background:
The teacher laptop replacement plan provides for each certificated staff member to receive a new computer every four school years. This ensures that each of our teachers has a functioning instructional laptop. In addition, this reduces the costs associated with ongoing hardware repairs, and allows us to maintain a warranty for the intended life of the device. The Technology and Libraries & Instructional Technology Departments developed a teacher laptop selection process in partnership. This process began by soliciting input from our certificated staff via an electronic survey. In addition, feedback was gathered from the staff that support our current instructional laptops. Finally, hardware specification minimums were established to eliminate the potential for performance-related issues with instructional laptops in the future. This is in response to input from a variety of stakeholders that the current laptops had some difficulties supporting a remote and hybrid teaching environment. Demo units of each of the devices that met these criteria were requested, and those that were received prior to our selection deadline were tested by staff from Technology, Libraries & Instructional Technology, and certificated staff during instruction in elementary and secondary schools.
The district is currently a certified Self-Maintainer of Lenovo hardware. This results in a streamlined warranty repair process, as well as results in a financial reimbursement to the district for warranty-covered repairs done by district staff, which offsets some hardware repair costs. In addition, our partnerships with Lenovo and Connections, the manufacturer and supplier of most of our student and staff computing equipment, positions us well to achieve this project’s deadline despite known difficulties in the technology supply chain. For these reasons, a move away from Lenovo is not recommended at this time.
Currently, the district has a standard feature-set that includes both a touch-screen and a convertible form-factor. This purchase includes a new convertible laptop for all district instructional staff and administrators, as well as a pool of equipment for student teachers and substitute teachers. Instructional laptops for these additional groups were not previously provided as part of this project, but have been budgeted within the 2020 Capital/Technology Levy.
In a traditional teacher laptop replacement cycle, this purchase would be made several months closer to the intended distribution period which is June-September 2022. However, due to supply chain challenges, we anticipate this order could take several months longer than previous similar purchases, and in working with our partners, Connections and Lenovo, it is recommended that this purchase be made at this earlier time, to ensure we have the needed inventory for our staff.
Presenter:
Chris Bailey, Technology Director
Contact:
Chris Bailey, Technology Director
Information:
Performance and workshop demonstration at the Northwest American Choral Director's Association Conference.
Background:
Per Board Policy 2320, any overnight travel requires board approval. Administrative procedures will be followed for this field trip.
Presenter:
Greg Schwab
Assistant Superintendent
Contact:
Scott Barnes
Program Manager - Visual & Performing Arts
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue virtual meetings, until further notice. Those who would like to speak during the virtual meeting may register at https://forms.gle/Zn3TeC1RetvAoAQY9 until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Presenter: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information: Resolution #21-02, Ground Lease & Surplus with Housing Hope
Background:
The ground lease at Cedar Valley allows Housing Hope to lease approximately 2.20 acres of the "Cedar Valley Ballfields" for 75 years to provide affordable housing for homeless students and families, with priority going to district families.
The district must surplus the property in order to enter into the lease. The district has obtained a "Boundary Lot Adjustment" from the City of Lynnwood which separates the approximately 2.20 acres from the rest of the Cedar Valley site.
On December 14th, the lease and surplus resolution will be presented for second reading & approval. If approved, the lease can take effect 45 days after the public notice given on November 9, 2021.
There were no changes made to the Resolution during the first reading at the November 23 meeting.
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information: The District’s Capital Projects Office (CPO) requests approval of Project and Budget Authorization for the Purchase of 1 Relocatable Classroom. The District has determined there will be additional capacity needs in the upcoming school year. Due to shortages in equipment and delays in deliveries throughout the Country, CPO has determined this item requires immediate procurement to ensure the relocatable classroom is available in time for delivery and setup in the spring and summer of 2022.
Background:
Relocatable classrooms were identified in the 2020 Capital Levy approved by district voters in February 2020. The Capital Projects office is preparing for capacity increases in the 2022-2023 school year and recommends the School Board authorize a budget of $400,000 to move ahead with procurement of the relocatable classroom.
If the Board of Directors approves this item, CPO would immediately initiate purchase of this classroom through Pacific Mobile Structures. When the final location of this unit becomes known, District staff may request additional funds for placement and setup.
This project is funded by 2020 Levy
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information:
Approval of Budget Authorization for the Fall Protection Project in the amount of $2,000,000, and approval of contract to be awarded to Wayne’s Roofing Inc. through Education & Institutions Cooperative Services. The Fall Protection project consist of adding fall protection systems to College Place, Hilltop, Seaview, Sherwood and Terrace Park Elementary Schools, Meadowdale High School and Alderwood Early Childhood Center, and gutter replacement at Brier Elementary school that have exceeded their useful life, and are in dire need of replacement.
Background:
The Fall Protection project was identified in the 2016 Capital Levy and district voters approved funding for this project in February 2016. At it’s August 9, 2016 regular business meeting, the Board of Directors authorized a preliminary budget of $100,000 for design and cost estimating. The Capital Projects Office recommends the School Board authorize a budget increase of $2,000,000 for a total budget of $2,000,000.
If the Board of Directors approves this item, the Capital Projects Office would award the contract for Fall Protection to Wayne’s Roofing, Inc of Puyallup, through Education & Institutions Cooperative Services for $1,180,000. Upon completion of the Gutter replacement design, the Capital Projects Office will request board approval for this work as a separate agenda item.
This project is intended to be constructed in the spring and summer of 2022, and is funded by the 2016 Capital Levy.
Presenter:
Edward J Peters
Contact:
(425) 431-7170
Information:
New Policy # 6901 Use and Display of U.S. Flag, State Flag and Other Flags or Banners is presented to the board for a first reading and discussion.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The Board President will close the meeting.
January 11, 2022- Business Meeting
January 25, 2022- Business Meeting
February 1, 2022- Study Session
February 8, 2022- Business Meeting