Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, September 14, 2021. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: School Improvement Plan Progress Update
Background:
Presenter:
Jacklyn Henly
Principal
Lynnwood Elementary
Information:
Lynnwood Elementary students will share Essays and Artwork
Jacklyn Henly (Principal)
Tom White (Teacher)
Christina Kim (Teacher Candidate)
Joshua Swidler (Teacher Candidate)
Tin Nguyen (Student)
Blake Campbell (Student)
Amina Hassan (Student)
Olivia Gill (Student)
Background:
Presenter:
Contact:
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the November 9, 2021, study session.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the November 9, 2021, business meeting.
Background:
It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Minutes must be comprehensive and will show: A. The date, time and place of the meeting; B. The presiding officer; C. Members in attendance; D. Items discussed during the meeting and the results of any voting that may have occurred; E. Action to recess for executive session with a general statement of the purpose; F. Time of adjournment; and G. Signature of presiding officer and date minutes approved.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
John Fink - Mountlake Terrace High School - Spanish
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
October 2021 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,271,105.41
October 2021 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $161,751.14
October 2021 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $4,588,456.47
October 2021 PRIVATE PURPOSE TRUST FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $1,000.00
October 2021 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $18,806,674.52
October 2021 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $7,655,446.77
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contact:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information:
Approval of Assurances for the yearly update to the Carl D. Perkins Career and Technical Education Grant Application for Edmonds School District Career and Technical Education, 2021-2022
Background:
The Strengthening Career and Technical Education for the 21st Century Act (Public Law 115-224) was signed into law on July 31, 2018 and reauthorized the Carl D. Perkins Career and Technical Education Act of 2006. Any eligible recipient desiring financial assistance under the Strengthening Career and Technical Education for the 21st Century Act (Public Law 115-224) shall submit a local 4-year plan describing their plans to strengthen and improve CTE programming and how financial assistance granted under the Act will be used to support these efforts. This local plan will reflect the results of each eligible recipient’s 2020-21 Comprehensive Local Needs Assessment (CLNA) which will dictate the types of programs and activities that agencies can implement with Perkins V funds during the 2021-2022 program year and in subsequent program years.
The Edmonds School District Career and Technical Education 4-Year Plan of Work, including the outcomes and findings of the Comprehensive Local Needs Assessment (CLNA), was presented to and approved by the school board on September 14th, 2021.
In order to receive federal Perkins V funds for the 2021-2022 school year, districts must submit an application including the signed assurance statement of compliance with Federal, State, and OSPI requirements along with the district’s plan for the 2021-22 school year and beyond.
Presenter:
Mark Madison
Contact:
Mark Madison
CTE Director, Career/College Readiness
425/431-7124
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
Those who would like to speak during the virtual meeting may register at https://forms.gle/Zn3TeC1RetvAoAQY9 from the Friday preceding the meeting until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud. Written comments received will be published with the approved minutes.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: As required by Policy 6030 Financial Reports, the business office will prepare a monthly budget status report of the following funds, General Fund (GF); Capital Projects Fund (CPF);Debt Service Fund (DSF); Associated Student Body Fund (ASB Fund); and Transportation Vehicle Fund (TVF).
Presenter: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information: The Edmonds School District 2021-2026 Strategic Plan is presented for adoption by the board of directors.
Background: The Edmonds School District 2021–2026 Strategic Plan lays a path for how our district will achieve equity, engagement, and excellence for each and every student. Our plan outlines specific goals with a focus on students first, as well as our commitment to and collaboration with staff, families, and the larger community. Over the past few years, the district hosted multiple listening and work sessions with students, staff members, families, community members, and the Edmonds School District Board of Directors, all of which contributed to the development of this strategic plan.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Public Hearing Regarding the Intent to Lease Real Property:
All people who desire to comment on the lease should either submit their written comments using the online form linked below, or they can utilize the online form to request to speak at the public hearing:
Information: The Board will select the members of the Pro/Con Committees for the upcoming EPO Levy.
Background: For a measure to appear on a ballot, the district must select people to serve on pro and con committees. The Board may appoint up to 3 individuals for each committee. The Snohomish County Elections Office will be given the names of the appointees. The County is then responsible for pro/con statements.
*These applications will be attached to this agenda item on 11/18, after the application closes to the public.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Resolution 21-02, Ground Lease & Surplus, Housing Hope
Background:
The ground lease at Cedar Valley allows Housing Hope to lease approximately 2.20 acres of the “Cedar Valley Ballfields” for 75 years to provide affordable housing for homeless students and families, with priority going to district families.
The district must surplus the property in order to enter into the lease. The district has obtained a “Boundary Lot Adjustment” from the City of Lynnwood which separates the approximately 2.20 acres from the rest of the Cedar Valley site.
On December 14th the lease and surplus resolution will be presented for second reading and approval. If approved, the lease can take effect 45 days after the public notice given on November 9, 2021.
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information:
The Board President will close the meeting.
December 7, 2021- Study Session
December 14, 2021-Executive Session
December 14, 2021-Business Meeting
January 11, 2022- Study Session
January 11, 2022- Business Meeting