Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, September 14, 2021. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the October 19, 2021 study session.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the October 26, 2021, study session.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the October 26, 2021, business meeting.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Alexander Slate - Alderwood Middle School - Digital Art
Roger O' Neill - Meadowdale High School - English
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Edmonds Education Association Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22
Background: The Edmonds Education Association have authorized their participation in the Voluntary Employees' Benefit Association Leave Cash Out Health Reimbursement Plan upon retirement or separation from service for the 2021-22 school year.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for Professional Technical Employees for 2021-22
Background: The Professional Technical Employees have authorized their participation in the Voluntary Employees' Benefit Association for 2021-22.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Office Personnel Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22
Background:
The Edmonds Association of Office Personnel have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2021-22 school year. This Memorandum of Understanding is supplemental to the Office Personnel Memorandum of Understanding Collective Bargaining Agreement.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
We propose a Request for Proposal (RFP) to replace network switches and associated hardware throughout all District schools and other facilities. This project was budgeted as part of the 2020 Capital/Tech Levy.
Background:
Network switches allow computers, phones, printers, wireless access points, physical access control devices, cameras, etc. to connect to the District network. All connectivity and routing passes through network switches. The current switches are aging and need to be replaced. Many network switch components are approaching their end-of-life, the point at which manufacturer will no longer support the systems with software and security updates, as well as replacement parts. This project was budgeted as part of the 2020 Capital/Tech Levy. It is intended that the district will pursue eRate reimbursement for a portion of this expense. The eRate eligible portion of this expense will be determined during the RFP process. Each bidder will calculate the cost of the project and respond with the cost in their proposal.
Presenter:
Chris Bailey, Technology Director
Contact:
Chris Bailey, Technology Director
Information:
We propose a Request for Proposal (RFP) to (1) assess the current condition of copper cables used to connect Wireless Access Points throughout all schools within the District, (2) assess the current type and condition of fiber runs connecting Main Distribution Frames (main network closets) and Intermediate Distribution Frames (secondary wiring closets) throughout the District, (3) to replace any damaged or substandard cabling and fiber as requested by the District, and (4) to identifying places where wireless coverage is not adequate.
Background:
The Wireless Access Points in schools are the means for connecting student Chromebooks to the district network, which allows them to access their curriculum and other academic resources. The wiring in many schools is aging and it is prudent that we have it evaluated to ensure we are providing robust network access for all students.
The fiber runs in each school are critical for all computer users in each school building. If this cabling is substandard or damaged, all network functionality within a building will be impacted. It is a best practice to assess the condition of this cabling every five years.
The board authorized an RFP for this work and other related needs in December of 2020. The initial RFP was issued on January 13, 2021 to solicit bidders and we received no bids for the RFP due to time constraints and contractor staffing during the pandemic. Because this work is a priority for the district, we propose to re-issue the RFP with some modifications to encourage contractors to bid on the parts they are capable of completing. If a recommendation to award a contract based on this revised RFP is made, it will come at a subsequent board meeting.
Budget for the expense of this project will come from the 2020 Capital/Tech Levy. The costs associated with this project are unknown at this time, but it is intended that the district will pursue eRate reimbursement for a portion of this expense. Each bidder will calculate the cost of the project and respond with the cost in their proposal.
Presenter:
Chris Bailey, Technology Director
Contact:
Chris Bailey, Technology Director
Information:
In accordance with the district’s Paraeducator technology replacement plan, this purchase will provide a new device to all Paraeducators, which will be assigned to and retained by schools for the following four school years.
Background:
The Paraeducator technology replacement plan provides for each Paraeducator device to support student learning to be replaced after four school years of use. This ensures that each Paraeducator has a functioning device. In addition, it has afforded the district the ability to recoup some value from replaced technology, which can be used to offset ongoing hardware repair costs.
The district is currently a certified Self-Maintainer of Lenovo hardware. This results in a streamlined warranty repair process, as well as results in a financial reimbursement to the district for warranty-covered repairs done by district staff, which offsets some hardware repair costs. For these reasons, a move away from Lenovo is not recommended at this time.
Currently, the district has a standard feature-set that includes both a touch-screen and a convertible form-factor. This purchase will provide Paraeducators with a robust Chromebook that will meet the needs of this vital group of staff for years to come.
This purchase includes Chromebook devices for 2021-22’s Paraeducators as well as the spare equipment needed to ensure each Paraeducator has access to the device that they need to support student learning, each day.
Presenter:
Chris Bailey, Technology Director
Contact:
Chris Bailey, Technology Director
Information: Single reading, approve 36 copiers for surplus
Background: It has determined that many copiers were at the end of their useful life, had no value and needed to be replaced. The equipment will be used as trade-in for upgraded copying/printing equipment as part of the District Copier Program (DCP). The equipment will be removed from fixed asset inventory records (see attached for model and barcode numbers). Current Market Value = $0 (zero).
Contact: Devone Miles, Senior Purchasing Agent 425-431-7065
Information:
Request to declare 1,916 Lenovo N21 Chromebooks as surplus and to remove from small and attractive assets inventory records (see attached for model, barcode, and serial numbers). Devices are to be used as trade-in for parts credit, which will be used to off-set Chromebook maintenance costs.
Background:
The Lenovo N21 Chromebook is no longer a viable student computer. Based on the age of this hardware, it is not receiving operating system/security updates from Google any longer. The district has, for several years, reduced the financial impact on the district and the community by leveraging value from out-of-date inventory to receive a credit on account from parts suppliers. This allows us to receive Chromebook screens, keyboards, motherboards, etc. with no financial outlay by the district. The vendor receiving the surplus equipment will conduct an evaluation of the equipment and will provide a credit to the district based on the condition and potential value of the surplus equipment.
Presenter: Chris Bailey, Technology Director
Contact: Chris Bailey, Technology Director
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
The School Board will continue virtual meetings, until further notice. Those who would like to speak during the virtual meeting may register here until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information:
Background:
Presenter:
Gustavo Balderas
Superintendent
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Second reading, Revised Policy #6213- Reimbursement for Travel Expenses
Background: The district would like to move from reimbursing the actual cost of meals while an employee is traveling for district business, to a per diem model used by the Office of Financial Management and other school districts. Gratuities for meals are included in the per diem rate, so our policy needs to be revised to reflect this change. There were no changes to the proposed policy at the first reading, which was held at the 10/26 board meeting. The district intends to implement the procedure starting 1/1/2022.
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Information: The 2021-2022 School Improvement Plans are presented to the Board for approval. The directors received the plans prior to the meeting for review. In addition, the board had opportunity for discussion and questions at a study session, prior to the business meeting. School Improvement Plans will be posted to the District website upon approval.
Background:
It is the policy of the Edmonds School District Board of Directors to require each school to develop and adopt a school improvement plan or process, with annual review for progress and necessary changes. Each school will submit its plan to district leaders by October 15. School Improvement Plans will be submitted to the board by the end of October each year for initial approval and annual review. Each school improvement plan or process will be data and inquiry driven and will promote a positive impact on student learning. A positive impact on student learning means promoting the continuous achievement of the state learning goals and essential academic learning requirements, and the achievement of nonacademic growth in areas like public speaking, leadership, interpersonal relationship skills, team work, self-confidence and resiliency. The intent is that students can meet the goals of Washington’s basic education system: to become responsible citizens, to contribute to their own economic well-being and that of their families and communities, and to enjoy productive and satisfying lives. Each school improvement plan or process will be based on a building self-review that includes the active participation and input of building staff, students, families and community members. Each school improvement plan or process will address the following elements: A. Characteristics of effective schools as identified by the Office of the Superintendent of Public Instruction and the educational service district (a plan may focus on one or several of the characteristics for up to three years); B. Safe and supportive learning environments; C. Educational equity factors including gender, race, ethnicity, culture, language and physical and mental ability; D. Use of technology; E. Family and community involvement; and F. Other factors identified by the school community for inclusion in the plan or process. Any school participation in a program of school improvement assistance through the state accountability system or the federal Elementary and Secondary Education Act will constitute sufficient compliance with this policy
Presenter:
Gustavo Balderas
Contact:
Helen Joung
Assistant Superintendent
425-431-7176
Information: The Edmonds School District 2021-2026 Strategic Plan is presented for a first reading to the board of directors.
Background: The Edmonds School District 2021–2026 Strategic Plan lays a path for how our district will achieve equity, engagement, and excellence for each and every student. Our plan outlines specific goals with a focus on students first, as well as our commitment to and collaboration with staff, families, and the larger community. Over the past few years, the district hosted multiple listening and work sessions with students, staff members, families, community members, and the Edmonds School District Board of Directors, all of which contributed to the development of this strategic plan.
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Approval of Additional Budget Authorization for 2021 Safety and Security Upgrades Project in the amount of $1,000,000. This project is intended to update infrastructure, provide training to school administrators on new security systems, and assess perimeter security at each facility. The project also includes replacement of obsolete hardware, software, and associated district wide licensing
Background:
At its July 13, 2021, regular school board meeting, the board approved a preliminary budget for the 2021 Safety and Security Upgrades project in the amount of $750,000. The Capital Projects Office is requesting the remaining $1,000,000 to complete the first portion of Safety and Security upgrades, for a total 2021-2022 Project Budget of $1,750,000, as allocated in the 2020 Levy.
The District’s 2020 Technology and Capital Improvements Levy Measure, approved by District voters in February 2020, proposed among other projects “safety and security improvements.” A multi-department team, including representatives from safety, technology, maintenance and capital projects, has been researching needs, priorities and feasible solutions.
If the Board approves this item the District’s Capital Projects Office will immediately implement safety and security improvements district wide. Any matters requiring additional Board approval such as large contract expenditures, would be submitted for future Board meetings.
This project is paid for by the 2020 Levy
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information:
Approval of Additional Budget Authorization for the ESC HVAC/Lighting/Roof Upgrades Project in the amount of $1,000,000. Due to shortages in equipment and delays in delivery across the Country, the Capital Projects Office has determined certain HVAC equipment requires immediate procurement to ensure delivery for installation in summer of 2022.
Background:
The Building Improvements project at the ESC was identified in the 2020 Capital Levy approved by district voters in February 2020. At its November 24, 2020, regular business meeting, the Board of Directors authorized the Project and Preliminary Budget of $100,000 to begin planning of the HVAC/Lighting/Roof Upgrades at the ESC. At the July 13, 2021, regular business meeting, the Board of Directors authorized an additional million for design and preconstruction services. The Capital Projects office recommends the School Board authorizes a budget increase of $1,000,000, for a total preliminary budget of $2,100,000, to move ahead with procurement of HVAC equipment for this project.
If the Board of Directors approves this item, the Capital Projects Office would immediately initiate purchase of HVAC equipment through the GC/CM Preconstruction contract with Lydig Construction. Upon completion of this phase, District staff would propose a final budget and GMP for School Board approval.
This project is funded by the 2020 Capital Levy.
Contact:
Edward J Peters
Capital Projects Director
425-431-7170
Information: Resolution 21-32, Certification of 2022 Excess Property Taxes
Background: When the District established the 2021-22 budget, it included a levy collection of $55,387,036. This was based on an earlier Consumer Price Index (CPI) forecast. Annual CPI is higher than what was projected, resulting in a levy of $57,068,976. This is still lower than voter authorization of $78,500,000 and requires a "levy rollback." Additionally, the Assessor's Office provided information that the District may collect an additional amount due to refunds. By law, the Board will need to adopt a resolution to certify the updated levy amount.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Resolution #21-29, Renewal Educational Programs and Operations Levy
Background: The district is requesting authority to place a Renewal Educational Programs and Operations levy on the February 8, 2022 ballot. This levy would replace the 2018 authorization which expires at the end of 2022. If approved, the levy measure would be for the 2023, 2024, 2025 and 2026 calendar years.
Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7079
Information:
At the October 26, 2021, business meeting the board heard a report and had a discussion of the proposed district priorities for the 2022 legislative session. After a thorough discussion, the Board asked that the 2022 Legislative Platform be brought back to the Board for adoption. It is the recommendation of the Superintendent that the attached platform be adopted by the School Board.
Background:
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The Board President will close the meeting.
November 23, 2021-Study Session
November 23, 2021-Business Meeting
December 7, 2021- Study Session
December 14, 2021-Executive Session
December 14, 2021 Business Meeting