1. CALL TO ORDER-6:30 pm
Subject
1.1 Call to Order
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
1. CALL TO ORDER-6:30 pm
Type
Procedural

Information:

The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday, September 14, 2021.  The board president will call the meeting to order at 6:30 p.m.

 

Background:

Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."

2. ROLL CALL-6:31 pm
Subject
2.1 Roll Call
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
2. ROLL CALL-6:31 pm
Type
Procedural

Information:

The Board President will call the roll.

 

Background:

Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."

3. LAND ACKNOWLEDGEMENT-6:33 pm
Subject
3.1 Land Acknowledgement
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
3. LAND ACKNOWLEDGEMENT-6:33 pm
Type
Procedural

Information:

The Superintendent will present the land acknowledgement.  

 

We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands.  We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.


By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools. 

 

Background:

By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved.  A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.

4. FLAG SALUTE-6:35 pm
Subject
4.1 Flag Salute
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
4. FLAG SALUTE-6:35 pm
Type
Procedural

The Board President will lead the flag salute.

5. APPROVAL OF AGENDA-6:37 pm
Subject
5.1 Approval of Agenda
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
5. APPROVAL OF AGENDA-6:37 pm
Type
Action
Recommended Action
That the board of directors approves the agenda as presented.

Information:

Single read, approve agenda as presented, or amendment and approval.

 

Background

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval.  During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.

 

Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present.  All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.

 

Presenter:

Gustavo Balderas

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the agenda as presented.

Motion by Ann McMurray, second by Nancy Katims.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
6. CELEBRATIONS 6:40 pm
Subject
6.1 District Calendar Student Artists
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
6. CELEBRATIONS 6:40 pm
Type
Information
7. SUPERINTENDENT REPORT-7:00 pm
Subject
7.1 Superintendent's Report
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
7. SUPERINTENDENT REPORT-7:00 pm
Type
Information

Information:

The superintendent will provide a brief report on matters of interest to the board.

 

Background:

Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.

 

Presenter:

Gustavo Balderas

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

8. APPROVAL OF MINUTES-7:05 pm
Subject
8.1 Single reading, approve Minutes from October 19, 2021 Study Session
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
8. APPROVAL OF MINUTES-7:05 pm
Type
Action, Minutes
Recommended Action
That the board of directors approves the October 19, 2021, study session minutes as presented.
Minutes
View Minutes for Oct 19, 2021 - School Board Study Session

Information:

Single reading approve minutes from the October 19, 2021 study session.

 

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the October 19, 2021, study session minutes as presented.

Motion by Carin Chase, second by Gary Noble.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
8.2 Single reading, approve Minutes from October 26, 2021 Study Session
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
8. APPROVAL OF MINUTES-7:05 pm
Type
Action, Minutes
Recommended Action
That the board of directors approves the October 26, 2021, study session minutes as presented.
Minutes
View Minutes for Oct 26, 2021 - School Board Study Session-Threat Assessment Overv

Information:

Single reading approve minutes from the October 26, 2021, study session.

 

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the October 26, 2021, study session minutes as presented.

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
8.3 Single reading, approve Minutes from October 26, 2021 Business Meeting
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
8. APPROVAL OF MINUTES-7:05 pm
Type
Action, Minutes
Recommended Action
That the board of directors approves the October 26, 2021, business meeting minutes as presented.
Minutes
View Minutes for Oct 26, 2021 - October 26, 2021 School Board Regular Business Mee

Information:

Single reading approve minutes from the October 26, 2021, business meeting.

 

 

Contact:

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approves the October 26, 2021, business meeting minutes as presented.

Motion by Gary Noble, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
9. CONSENT AGENDA-7:15 pm
Subject
9.1 Single reading, approve Consent Agenda Items as presented
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Fiscal Impact
No
Recommended Action
That the Board approve the consent agenda items as presented

Information:

One vote is taken to approve all items contained in the Consent Agenda

 

Background:

Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."

 

Contact: 

See each item for contact information

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.2 Single Reading, Approve Personnel Actions
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Absolute Date
Nov 09, 2021
Fiscal Impact
No
Budgeted
No
Recommended Action
It is recommended that the Board of Directors approve the Personnel Actions as presented.

Information: Personnel Actions

 

Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."

 

Presenter: 

 

Contact: Debby Carter

               Executive Director, Human Resources

               425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.3 Single Reading, Approve Out of Area Assignments for Certificated Staff for the 2021-22 school year.
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Absolute Date
Nov 09, 2021
Fiscal Impact
No
Budgeted
No
Recommended Action
That the Board of Directors approve the Out of Area Assignments for Certificated Staff for the 2021-22 school year.

Information: 

 Alexander Slate - Alderwood Middle School - Digital Art

 Roger O' Neill - Meadowdale High School - English

 

Background: 

WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)

 

Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement.  If teachers are so assigned, the following shall apply:

(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;

(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;

(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;

(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher.  All remaining requirements for the special education endorsement shall be completed within five years

 

Presenter: 

 

Contact: Debby Carter

              Executive Director, Human Resources

             425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.4 Single Reading, Approve Edmonds Education Association Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Absolute Date
Nov 09, 2021
Fiscal Impact
No
Budgeted
No
Recommended Action
That the Board of Directors approve the Edmonds Education Association Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22

Information: Edmonds Education Association Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22

 

Background: The Edmonds Education Association have authorized their participation in the Voluntary Employees' Benefit Association Leave Cash Out Health Reimbursement Plan upon retirement or separation from service for the 2021-22 school year.

 

Presenter: 

 

Contact: Debby Carter

              Executive Director, Human Resources

              425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.5 Single Reading Approve Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for Professional Technical Employees 2021-22
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Absolute Date
Nov 09, 2021
Fiscal Impact
No
Budgeted
No
Recommended Action
That the Board of Directors approve the Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for Professional Technical Employees 2021-22

Information: Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for Professional Technical Employees for 2021-22

 

Background: The Professional Technical Employees have authorized their participation in the Voluntary Employees' Benefit Association for 2021-22.

 

Presenter: 

 

Contact: Debby Carter

              Executive Director, Human Resources

              425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.6 Single Reading, Approve Office Personnel Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Absolute Date
Nov 09, 2021
Fiscal Impact
No
Budgeted
No
Recommended Action
That the Board of Directors approve the Office Personnel Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22

Information: Office Personnel Memorandum of Understanding regarding Voluntary Employees' Benefit Association (VEBA) participation for 2021-22

 

Background:

The Edmonds Association of Office Personnel have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for the 2021-22 school year.  This Memorandum of Understanding is supplemental to the Office Personnel Memorandum of Understanding Collective Bargaining Agreement.

 

Presenter: 

 

Contact: Debby Carter

              Executive Director, Human Resources

              425-431-7023

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.7 Single reading, Approve Call for Proposals for Network Switches & Installation
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
2020 Capital/Technology Levy
Recommended Action
That the board of directors call for proposals to replace Network Switches District-wide.

Information: 

We propose a Request for Proposal (RFP) to replace network switches and associated hardware throughout all District schools and other facilities. This project was budgeted as part of the 2020 Capital/Tech Levy.

 

Background: 

 Network switches allow computers, phones, printers, wireless access points, physical access control devices, cameras, etc. to connect to the District network.  All connectivity and routing passes through network switches.  The current switches are aging and need to be replaced. Many network switch components are approaching their end-of-life, the point at which manufacturer will no longer support the systems with software and security updates, as well as replacement parts. This project was budgeted as part of the 2020 Capital/Tech Levy. It is intended that the district will pursue eRate reimbursement for a portion of this expense.  The eRate eligible portion of this expense will be determined during the RFP process.  Each bidder will calculate the cost of the project and respond with the cost in their proposal.

 

Presenter: 

Chris Bailey, Technology Director

 

Contact: 

Chris Bailey, Technology Director

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.8 Single reading, Approve Call for Proposals for Cabling Verification Services
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
2020 Capital/Technology Levy
Recommended Action
That the board of directors call for proposals for Cabling Verification Services for all Schools District-wide.

Information: 

We propose a Request for Proposal (RFP) to (1) assess the current condition of copper cables used to connect Wireless Access Points throughout all schools within the District, (2) assess the current type and condition of fiber runs connecting Main Distribution Frames (main network closets) and Intermediate Distribution Frames (secondary wiring closets) throughout the District, (3) to replace any damaged or substandard cabling and fiber as requested by the District, and (4) to identifying places where wireless coverage is not adequate.

 

Background: 

The Wireless Access Points in schools are the means for connecting student Chromebooks to the district network, which allows them to access their curriculum and other academic resources. The wiring in many schools is aging and it is prudent that we have it evaluated to ensure we are providing robust network access for all students.

The fiber runs in each school are critical for all computer users in each school building.  If this cabling is substandard or damaged, all network functionality within a building will be impacted.  It is a best practice to assess the condition of this cabling every five years.

The board authorized an RFP for this work and other related needs in December of 2020. The initial RFP was issued on January 13, 2021 to solicit bidders and we received no bids for the RFP due to time constraints and contractor staffing during the pandemic. Because this work is a priority for the district, we propose to re-issue the RFP with some modifications to encourage contractors to bid on the parts they are capable of completing.  If a recommendation to award a contract based on this revised RFP is made, it will come at a subsequent board meeting. 

Budget for the expense of this project will come from the 2020 Capital/Tech Levy. The costs associated with this project are unknown at this time, but it is intended that the district will pursue eRate reimbursement for a portion of this expense.  Each bidder will calculate the cost of the project and respond with the cost in their proposal.

 

Presenter: 

Chris Bailey, Technology Director

 

Contact:

Chris Bailey, Technology Director

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.9 Single reading, Approve Purchase of Chromebooks for Paraeducators
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Fiscal Impact
Yes
Dollar Amount
$271,184.14
Budgeted
Yes
Budget Source
2016 Capital/Technology Levy
Recommended Action
That the board of directors approve a purchase of Chromebooks for Paraeducators.

Information: 

In accordance with the district’s Paraeducator technology replacement plan, this purchase will provide a new device to all Paraeducators, which will be assigned to and retained by schools for the following four school years.

 

Background: 

The Paraeducator technology replacement plan provides for each Paraeducator device to support student learning to be replaced after four school years of use. This ensures that each Paraeducator has a functioning device. In addition, it has afforded the district the ability to recoup some value from replaced technology, which can be used to offset ongoing hardware repair costs.

The district is currently a certified Self-Maintainer of Lenovo hardware. This results in a streamlined warranty repair process, as well as results in a financial reimbursement to the district for warranty-covered repairs done by district staff, which offsets some hardware repair costs. For these reasons, a move away from Lenovo is not recommended at this time.

Currently, the district has a standard feature-set that includes both a touch-screen and a convertible form-factor. This purchase will provide Paraeducators with a robust Chromebook that will meet the needs of this vital group of staff for years to come.

This purchase includes Chromebook devices for 2021-22’s Paraeducators as well as the spare equipment needed to ensure each Paraeducator has access to the device that they need to support student learning, each day.

 

Presenter: 

Chris Bailey, Technology Director

 

Contact: 

Chris Bailey, Technology Director

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.10 Single reading, Approve 36 copiers for surplus
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Fiscal Impact
No
Budgeted
No
Recommended Action
That the Board of Directors approve a request to surplus copiers.

Information: Single reading, approve 36 copiers for surplus

 

Background: It has determined that many copiers were at the end of their useful life, had no value and needed to be replaced. The equipment will be used as trade-in for upgraded copying/printing equipment as part of the District Copier Program (DCP). The equipment will be removed from fixed asset inventory records (see attached for model and barcode numbers). Current Market Value = $0 (zero).

 

Contact: Devone Miles, Senior Purchasing Agent 425-431-7065

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
9.11 Single reading, Approve Surplus of District Chromebooks for Trade-In
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
9. CONSENT AGENDA-7:15 pm
Type
Action (Consent)
Preferred Date
Nov 09, 2021
Fiscal Impact
No
Recommended Action
That the board of directors approve declaring 1,916 Lenovo N21 Chromebooks as surplus.

Information: 

Request to declare 1,916 Lenovo N21 Chromebooks as surplus and to remove from small and attractive assets inventory records (see attached for model, barcode, and serial numbers). Devices are to be used as trade-in for parts credit, which will be used to off-set Chromebook maintenance costs.

 

Background: 

 

The Lenovo N21 Chromebook is no longer a viable student computer. Based on the age of this hardware, it is not receiving operating system/security updates from Google any longer. The district has, for several years, reduced the financial impact on the district and the community by leveraging value from out-of-date inventory to receive a credit on account from parts suppliers. This allows us to receive Chromebook screens, keyboards, motherboards, etc. with no financial outlay by the district. The vendor receiving the surplus equipment will conduct an evaluation of the equipment and will provide a credit to the district based on the condition and potential value of the surplus equipment.

 

Presenter: Chris Bailey, Technology Director

 

Contact: Chris Bailey, Technology Director

To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda. Policy 1420
Motion & Voting
That the Board approve the consent agenda items as presented

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
10. PUBLIC COMMENTS-7:20 pm
Subject
10.1 Audience Comments
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
10. PUBLIC COMMENTS-7:20 pm
Type
Information

Situation

The public comment item on the agenda is an opportunity for citizens to address the School Board.  Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response. 

 

The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment.  If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting.  The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy. 

 

The School Board will continue virtual meetings, until further notice. Those who would like to speak during the virtual meeting may register here until 3:00 the day of the meeting. The Board will continue to accept written comments, but will not read them aloud. 

11. REPORTS-7:50 pm
Subject
11.1 2021-2022 Status Update
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
11. REPORTS-7:50 pm
Type
Information

Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.  

 

Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites.  The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.

 

Presenter: Gustavo Balderas

 

Contact: 

Harmony Weinberg

Communications Manager

425-431-7044

 

 

Subject
11.2 Edmonds School District Strategic Plan 2021-2026
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
11. REPORTS-7:50 pm
Type
Information

Information: 

 

Background: 

 

Presenter: 

Gustavo Balderas

Superintendent

Contact: 

Gustavo Balderas

Superintendent

425-431-7003

12. UNFINISHED BUSINESS 8:20 pm
Subject
12.1 Second Reading, Adopt revised Policy #6213- Reimbursement for Travel Expenses
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
12. UNFINISHED BUSINESS 8:20 pm
Type
Action
Fiscal Impact
No
Recommended Action
That the board approve the revisions to Policy #6213- Reimbursement for Travel Expenses.

Information: Second reading, Revised Policy #6213- Reimbursement for Travel Expenses

 

Background: The district would like to move from reimbursing the actual cost of meals while an employee is traveling for district business, to a per diem model used by the Office of Financial Management and other school districts. Gratuities for meals are included in the per diem rate, so our policy needs to be revised to reflect this change. There were no changes to the proposed policy at the first reading, which was held at the 10/26 board meeting.  The district intends to implement the procedure starting 1/1/2022.

 

Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015

Motion & Voting
That the board approve the revisions to Policy #6213- Reimbursement for Travel Expenses.

Motion by Nancy Katims, second by Gary Noble.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
13. NEW BUSINESS 8:25 pm
Subject
13.1 Single reading, approve School Improvement Plans (SIP)
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action
Recommended Action
That the board of directors approve the School Improvement Plans as presented.

Information: The 2021-2022 School Improvement Plans are presented to the Board for approval.  The directors received the plans prior to the meeting for review.  In addition, the board had opportunity for discussion and questions at a study session, prior to the business meeting. School Improvement Plans will be posted to the District website upon approval.

Background: 

It is the policy of the Edmonds School District Board of Directors to require each school to develop and adopt a school improvement plan or process, with annual review for progress and necessary changes. Each school will submit its plan to district leaders by October 15. School Improvement Plans will be submitted to the board by the end of October each year for initial approval and annual review. Each school improvement plan or process will be data and inquiry driven and will promote a positive impact on student learning. A positive impact on student learning means promoting the continuous achievement of the state learning goals and essential academic learning requirements, and the achievement of nonacademic growth in areas like public speaking, leadership, interpersonal relationship skills, team work, self-confidence and resiliency. The intent is that students can meet the goals of Washington’s basic education system: to become responsible citizens, to contribute to their own economic well-being and that of their families and communities, and to enjoy productive and satisfying lives. Each school improvement plan or process will be based on a building self-review that includes the active participation and input of building staff, students, families and community members. Each school improvement plan or process will address the following elements: A. Characteristics of effective schools as identified by the Office of the Superintendent of Public Instruction and the educational service district (a plan may focus on one or several of the characteristics for up to three years); B. Safe and supportive learning environments; C. Educational equity factors including gender, race, ethnicity, culture, language and physical and mental ability; D. Use of technology; E. Family and community involvement; and F. Other factors identified by the school community for inclusion in the plan or process. Any school participation in a program of school improvement assistance through the state accountability system or the federal Elementary and Secondary Education Act will constitute sufficient compliance with this policy

Presenter: 

Gustavo Balderas

Contact: 

Helen Joung

Assistant Superintendent

425-431-7176

Motion & Voting
That the board of directors approve the School Improvement Plans as presented.

Motion by Ann McMurray, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
13.2 First reading, (no action) approve the Edmonds School District 2021-2026 Strategic Plan
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action
Recommended Action
That the school board approves approve the Edmonds School District 2021-2026 Strategic Plan

Information: The Edmonds School District 2021-2026 Strategic Plan is presented for a first reading to the board of directors.

 

Background: The Edmonds School District 2021–2026 Strategic Plan lays a path for how our district will achieve equity, engagement, and excellence for each and every student. Our plan outlines specific goals with a focus on students first, as well as our commitment to and collaboration with staff, families, and the larger community. Over the past few years, the district hosted multiple listening and work sessions with students, staff members, families, community members, and the Edmonds School District Board of Directors, all of which contributed to the development of this strategic plan.

 

 

 

Contact: 

Gustavo Balderas

Superintendent

425-431-7003

Subject
13.3 Single Reading, Approve Budget Authorization for 2021 Safety and Security Upgrades Project
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action
Fiscal Impact
Yes
Dollar Amount
$1,000,000.00
Budgeted
Yes
Budget Source
2020 Levy
Recommended Action
It is recommended that the Board of Directors approve the Additional Budget Authorization for the 2021 Safety and Security Upgrades Project in the amount of $1,000,000.

Information: 

Approval of Additional Budget Authorization for 2021 Safety and Security Upgrades Project in the amount of $1,000,000. This project is intended to update infrastructure, provide training to school administrators on new security systems, and assess perimeter security at each facility. The project also includes replacement of obsolete hardware, software, and associated district wide licensing

 

Background: 

At its July 13, 2021, regular school board meeting, the board approved a preliminary budget for the 2021 Safety and Security Upgrades project in the amount of $750,000. The Capital Projects Office is requesting the remaining $1,000,000 to complete the first portion of Safety and Security upgrades, for a total 2021-2022 Project Budget of $1,750,000, as allocated in the 2020 Levy.

The District’s 2020 Technology and Capital Improvements Levy Measure, approved by District voters in February 2020, proposed among other projects “safety and security improvements.” A multi-department team, including representatives from safety, technology, maintenance and capital projects, has been researching needs, priorities and feasible solutions.

If the Board approves this item the District’s Capital Projects Office will immediately implement safety and security improvements district wide. Any matters requiring additional Board approval such as large contract expenditures, would be submitted for future Board meetings.

This project is paid for by the 2020 Levy

 

Contact: 

Edward J Peters

Capital Projects Director

425-431-7170

Motion & Voting
It is recommended that the Board of Directors approve the Additional Budget Authorization for the 2021 Safety and Security Upgrades Project in the amount of $1,000,000.

Motion by Ann McMurray, second by Gary Noble.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
13.4 Single Reading, Approve Budget Authorization for the HVAC/Lighting/Roof Upgrades at the District Educational Service Center.
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action
Fiscal Impact
Yes
Dollar Amount
$1,000,000.00
Budgeted
Yes
Budget Source
2020 Levy
Recommended Action
It is recommended that the Board of Directors authorize additional budget increase of $1,000,000 for procurement of HVAC equipment for the HVAC/Lighting/Roof Upgrades Project at the Educational Service Center (ESC).

Information: 

Approval of Additional Budget Authorization for the ESC HVAC/Lighting/Roof Upgrades Project in the amount of $1,000,000. Due to shortages in equipment and delays in delivery across the Country, the Capital Projects Office has determined certain HVAC equipment requires immediate procurement to ensure delivery for installation in summer of 2022.

Background: 

The Building Improvements project at the ESC was identified in the 2020 Capital Levy approved by district voters in February 2020. At its November 24, 2020, regular business meeting, the Board of Directors authorized the Project and Preliminary Budget of $100,000 to begin planning of the HVAC/Lighting/Roof Upgrades at the ESC. At the July 13, 2021, regular business meeting, the Board of Directors authorized an additional million for design and preconstruction services. The Capital Projects office recommends the School Board authorizes a budget increase of $1,000,000, for a total preliminary budget of $2,100,000, to move ahead with procurement of HVAC equipment for this project.

If the Board of Directors approves this item, the Capital Projects Office would immediately initiate purchase of HVAC equipment through the GC/CM Preconstruction contract with Lydig Construction. Upon completion of this phase, District staff would propose a final budget and GMP for School Board approval.

This project is funded by the 2020 Capital Levy.

 

Contact: 

Edward J Peters

Capital Projects Director

425-431-7170

Motion & Voting
It is recommended that the Board of Directors authorize additional budget increase of $1,000,000 for procurement of HVAC equipment for the HVAC/Lighting/Roof Upgrades Project at the Educational Service Center (ESC).

Motion by Nancy Katims, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
13.5 Single Reading, approve Resolution #21-32 Certification of 2022 Excess Property Taxes
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action
Fiscal Impact
No
Recommended Action
That the board approve Resolution 21-32 regarding the Certification of 2022 Excess Property Taxes

Information: Resolution 21-32, Certification of 2022 Excess Property Taxes

 

Background: When the District established the 2021-22 budget, it included a levy collection of $55,387,036. This was based on an earlier Consumer Price Index (CPI) forecast. Annual CPI is higher than what was projected, resulting in a levy of $57,068,976. This is still lower than voter authorization of $78,500,000 and requires a "levy rollback." Additionally, the Assessor's Office provided information that the District may collect an additional amount due to refunds. By law, the Board will need to adopt a resolution to certify the updated levy amount.

 

Contact:

Lydia Sellie 

Executive Director of Business & Finance 

(425)431-7015

Motion & Voting
That the board approve Resolution 21-32 regarding the Certification of 2022 Excess Property Taxes

Motion by Nancy Katims, second by Gary Noble.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
13.6 ,Single Reading, approve Resolution #21-29 February 2022 Educational Programs & Operations Levy
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action
Fiscal Impact
Yes
Recommended Action
That the board approve Resolution #21-29, allowing a Renewal Educational Programs and Operations levy to be placed on the February 8, 2022 ballot.

Information: Resolution #21-29, Renewal Educational Programs and Operations Levy

 

Background: The district is requesting authority to place a Renewal Educational Programs and Operations levy on the February 8, 2022 ballot.  This levy would replace the 2018 authorization which expires at the end of 2022.  If approved, the levy measure would be for the 2023, 2024, 2025 and 2026 calendar years. 

 

Contact: Lydia Sellie, Executive Director of Business & Finance, (425)431-7079

Motion & Voting
That the board approve Resolution #21-29, allowing a Renewal Educational Programs and Operations levy to be placed on the February 8, 2022 ballot.

Motion by Nancy Katims, second by Ann McMurray.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
Subject
13.7 Single reading, approve the Edmonds School District 2022 Legislative Platform
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
13. NEW BUSINESS 8:25 pm
Type
Action, Discussion
Recommended Action
That the board of directors approve approve the Edmonds School District 2022 Legislative Platform.

Information: 

At the October 26, 2021, business meeting the board heard a report and had a discussion of the proposed district priorities for the 2022 legislative session.  After a thorough discussion, the Board asked that the 2022 Legislative Platform be brought back to the Board for adoption.  It is the recommendation of the Superintendent that the attached platform be adopted by the School Board.

 

Background: 

 

 

Contact: 

Gustavo Balderas

Superintendent

425-431-7003

Motion & Voting
That the board of directors approve approve the Edmonds School District 2022 Legislative Platform.

Motion by Ann McMurray, second by Carin Chase.
Final Resolution: Motion Passed
Yea: Ann McMurray, Gary Noble, Deborah Kilgore, Carin Chase, Nancy Katims
14. PUBLIC COMMENTS 8:45 pm
Subject
14.1 Additional time reserved for audience comments at board president's discretion
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
14. PUBLIC COMMENTS 8:45 pm
Type
Information
15. BOARD MEMBER COMMENTS
Subject
15.1 Board Member Comments
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
15. BOARD MEMBER COMMENTS
Type
Information
16. ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
Subject
16.1 Board Requests
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
16. ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
Type
Discussion

 

17. ADJOURNMENT
Subject
17.1 Adjourn
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
17. ADJOURNMENT
Type
Procedural

Information: 

The Board President will close the meeting.

 

 

18. FUTURE BOARD MEETING DATES
Subject
18.1 Upcoming meetings
Meeting
Nov 9, 2021 - School Board Regular Business Meeting
Category
18. FUTURE BOARD MEETING DATES
Type
Information

November 23, 2021-Study Session

November 23, 2021-Business Meeting

December 7, 2021-  Study Session

December 14, 2021-Executive Session

December 14, 2021 Business Meeting