Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday September 14, 2021, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. Currently, meetings are being held virtually. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the October 12, 2021, study session.
Background
Board Policy 1400,Minutes provides,"It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Unofficial minutes will be provided to board members in advance of the next regularly scheduled meeting of the board and will also be available to other interested citizens. Minutes need not be read publicly, provided that members have had an opportunity to review them before adoption."
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Single reading approve minutes from the October 12, 2021, business meeting
Background
Board Policy 1400,Minutes provides,"It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Unofficial minutes will be provided to board members in advance of the next regularly scheduled meeting of the board and will also be available to other interested citizens. Minutes need not be read publicly, provided that members have had an opportunity to review them before adoption."
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions 10.26.21
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Marjie Bowker - Scriber Lake High School - Visual Art
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Covid 19 Vaccine Mandate between the District and the SEIU Local 925 Maintenance Trades Employees, effective October 18, 2021.
Background: The District and the SEIU Local 925 Maintenance Trades Employees have agreed that any employee in this group who has received the full Covid 19 Vaccine dosage prior to October 18, 2021, may request up to 10 days of unpaid leave in order to reach the fully vaccinated requirement to maintain employment.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Covid 19 Vaccine Mandate between the District and the SEIU Local 925 Custodians, Food Service Drivers, and Warehouse Employees effective October 18, 2021.
Background: The District and the SEIU Local 925 Custodians, Food Service Drivers, and Warehouse Employees have agreed that any employee in this group who has received the full Covid 19 Vaccine dosage prior to October 18, 2021, may request up to 10 days of unpaid leave in order to reach the fully vaccinated requirement to maintain employment.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Covid 19 Vaccine Mandate between the District and the SEIU Local 925 Food Service Employees, effective October 18, 2021.
Background: The district and the SEIU Local 925 Food Service Employees have agreed that any employee in this group who has received the full Covid 19 Vaccine dosage prior to October 18, 2021, may request up to 10 days of unpaid leave in order to reach the fully vaccinated requirement to maintain employment.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Voluntary Employees’ Benefit Association (VEBA) for the Public, Professional and Office Clerical Employees and Drivers Teamsters Local Union #763 2021-22.
Background: The Public School Employees of Washington, Public, Professional and Office Clerical Employees and Drivers Teamsters Local Union #763 have authorized their participation in the Voluntary Employees’ Benefit Association (VEBA) Leave Cash Out Health Reimbursement Plan upon retirement or Separation from Service for 2021-2022. This Memorandum of Understanding is supplemental to the Public School Employees of Washington, Public, Professional and Office Clerical Employees and Drivers Teamsters Local Union #763 Collective Bargaining Agreement.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:Covid 19 Agreement between the District and the PSE Association of Classified Support Staff for the remainder of the 2021-2022 school year.
Background: The District and PSE Association of Classified Support Staff have agreed to an interim agreement to address the COVID 19 vaccination requirement or an approved exemption in order to maintain District employment after the October 18th deadline. The Agreement stipulates compliance to the requirement, vaccination exception process, and potential re-employment.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
| September 2021 GENERAL FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $5,183,288.39 |
| September 2021 ASB FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $106,339.22 |
| September 2021 CAPITAL PROJECTS FUND VOUCHER REGISTER: Total warrants and electronic funds transfers = $3,765,996.63 |
| September 2021 ACH REMITTANCE VARIOUS FUNDS VOUCHER REGISTER: Total warrants and electronic funds transfers = $19,837,519.66 |
| September 2021 GENERAL FUND/PAYROLL VOUCHER REGISTER: Total warrants and electronic funds transfers = $8,307,369.47 |
Background:
All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are
reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the
goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for
payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which
are presented to the board for approval at the next regular meeting. Board approval of district disbursements is
required by RCW 42.24.080. Vouchers audited and certified by the auditing office required by RCW 42.24.080, and
those expense reimbursement claims certified by RCW 42.24.090 have been recorded and the listing made available to
the Board.
Policy # 6215 states in part, "All claims for the provision of goods and services, other than payroll, must be pre-audited
and certified by the district’s appointed auditing officer/designee. The form shall provide for the authentication and
certification by such auditing officer that the materials have been furnished, the services rendered, and that the claim is
a just, due and unpaid obligation. Warrants shall be approved by a recorded affirmative vote of a majority of the
board."
Contacts:
Lydia Sellie
Executive Director
Business and Finance
425-431-7079
Manuel Juzon
Auditing Officer
425-431-7051
Information: The Alderwood Early Childhood Center (AECC) would like to partner with the Haring Center for Inclusive Education for on-going training and coaching.
Background: The Haring Center provides professional development opportunities for schools and organizations that serve a diverse population including children with a need for individualized instruction and specific behavior supports. The Haring Center’s professional development staff bring expert knowledge from the field of early childhood development and primary education, especially for supporting children with special or diverse learning needs.
The contract for training, which includes 26 hours of work will commence once the School Board approves the interlocal agreement and a purchase order is finalized. The contract will continue through June 30, 2022.
Information:
Amendments to the 2018 Interlocal Agreement with the City of Mountlake Terrace regarding Mutual Use of Facilities
Background:
The District and City have two Interlocal Agreements pertaining to the mutual use of facilities that have worked well for both parties. The District and City have worked together on amendments to better reflect current practices, policies and procedures with particular attention to aligning the annual cost reconciliation reporting period for both agreements.
The 2018 interlocal agreement grants the City use of the fields north of Terrace Park Elementary for community recreational purposes, the gym/commons areas of Mountlake Terrace Elementary and Madrona K-8 for Kids Krew before/after school childcare programs, and use of the Mountlake Terrace High theater for the city dance program and, in turn, the District is granted use of the pavilion pool and racquetball courts. Terms of this ILA are in effect until 2033.
The Mountlake Terrace City Council took action to approve these ILA amendments on September 20, 2021.
Contact:
Matt Finch
Director of Facilities Operations
425.431.7334
Information: Renew our membership with NWESD Multilingual Learners Cooperative for the 2021-2022 school year.
RCW 39.34 and RCW 28A.320.80 together authorize the local school districts within the State of Washington to join together to form cooperatives for the purpose of providing services for the participating school districts and RCW 28A.310.180 directs educational service districts to establish cooperative service programs for school districts within their service area which will economize cost for local school districts providing services that would otherwise be more expensive if obtained outside the cooperative.
Membership will be limited to school districts and private schools located within the boundaries of NWESD, or their sponsored entities.
Each district choosing to participate will pay an annual membership fee in the amount of $4,000. This membership fee will include training and support staff, including teachers, administrators, and paraeducators.
Districts agree to not use federal funds for payment related to this agreement, pay necessary membership fees to NWESD. Appoint one district administrator to serve on the Advisory Council. Notify district staff of training opportunities. Participate in, and support decisions related to the setting of the annual cooperative fees. Participate in, and support, decisions related to the priorities of MLL training development.
NWESD agrees to plan and facilitate MLL professional services and training for district staff. Notify the district of MLL professional services and training available. Employ and/or contract with the personnel to meet the terms of this agreement for its duration. Act as overall administrator for Coop. Maintain adequate records for the accounting of the cost of the Cooperative. Keep on deposit with the designated County Treasurer, all funds attributable to Cooperative that have not been used to operate the Cooperative. Maintain a minimum fund balance if no less than one month of total budgeted cooperative expenditures as per NWESD Policy 6060.
Terms of this agreement's duration are from September 1, 2021, through August 31, 2022, and will automatically be renewed for each consecutive fiscal year, unless written notice of termination is given prior to April 1 of the termination date.
Background: NWESD MLL Cooperative is to develop capacity by providing support and training to districts to develop effective MLL programs the board has previously approved an interlocal agreement between NWESD and Edmonds SD ML (formerly EL) department for the past 3 years.
Contact:
Mary Williams
Director of Multilingual Education
425-431-7342
Information:
Affiliation Agreement between the Edmonds School District and Keith & Associates Distance Dietetic Internship (KADDI)
Background: Per the attached agreement, the Edmonds School District and KADDI would like to establish an affiliation agreement through which an internship/ field experience setting can be established for interns enrolled in the Keith and Associates Distance Dietetics program. Megan de Vries, Director of Food Service, would be the site supervisor working with the intern.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
Amendments to 2002 Operation and Maintenance Interlocal Agreement with the City of Mountlake Terrace for Terrace Park School
Background:
The District and City have two Interlocal Agreements pertaining to the mutual use of facilities that have worked well for both parties. The District and City have worked together on amendments to better reflect current practices, policies and procedures with particular attention to aligning the annual cost reconciliation reporting period for both agreements.
The 2002 Operation and Maintenance Interlocal Agreement for Terrace Park School grants the City use of the Terrace Park gym for its Parks and Recreation Department activities in exchange for its contribution toward the gym's original capital construction costs. Terms of this ILA are in effect until 2031.
The Mountlake Terrace City Council took action to approve these ILA amendments on September 20, 2021.
Presenter:
Contact:
Matt Finch
Director of Facilities Operations
425.431.7334
Information:
It is recommended that the board of directors approve the contract amendment to renew the agreement between Graduation Alliance and Edmonds School District. The amendment will replace the expiration of the contract at one year to automatically renew for successive one (1) year terms, may not exceed a total of five(5) years, unless either party notifies the other in writing not less than sixty (60) days prior to the expiration of the current term of its intention not to renew.
Background:
Graduation Alliance is an educational service provider that offers versatile high school graduation pathways for students who are no longer attending school. The program provides mentors and local advocates to work with students and provide them with academic support using a combination of electronic communication and mandatory weekly attendance at local meet-ups where students can ask questions and get assistance.
The program is to help support students complete high school and earn their diploma through Edmonds School District and put them on a path to success.
There were 89 students enrolled during the 2020-21 school year, 11 of these students earned their diploma, and 4 transitioned to an on-site district program.
Presenter:
Greg Schwab
Contact:
Greg Schwab
Assistant Superintendent of Secondary Education
Information:
This is the WIAA state competition for cross-country. Athletes from Edmonds-Woodway, Lynnwood, Meadowdale and Mountlake Terrace High school who qualify from the October 30, 2021 district meet will represent their school at the state competition.
Background:
Per Board Policy 2320, field trips involving out-of-state or overnight travel require board approval. The field trips listed fall under this policy. Administrative procedures will be followed for these trips.
Presenter:
Greg Schwab
Assistant Superintendent
425-431-7094
Contact:
Angie McGuire
Athletic Director
425-431-7151
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school year.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter: Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information: Capital Projects Update
Presenter: Lydia Sellie, Executive Director of Business & Finance, (425)431-7015
Contact: Edward Peters, Director of Capital Projects, (425) 431-7170
Information:
Background:
Presenter:
Gustavo Balderas
Information: Resolution #21-31, Emergency Declaration for HVAC work at Beverly Elementary
Background: On Friday, October 1, 2021 the contractor on site at Beverly Elementary, Holmberg Company, who was hired for an initial investigation of issues with the HVAC system, discovered that the hydronic piping for the heating system was deteriorated beyond repair. As this is an occupied school building that requires a functional heating system, time was of the essence, and it was determined to be in the District's best interest to use the existing contractor who was already on site to do the replacement rather than delay work and take extra time to request quotes from multiple vendors. The District entered into an emergency contract with Holmberg Company, in the not-to-exceed amount of $247,267.00 and work began on Saturday, October 2nd. Work is expected to be completed by November 15th, 2021.
Contact: Lydia Sellie, Executive Director of Business & Finance (425)431-7015
Information: First reading, (no action) revised Policy #6213- Reimbursement for Travel Expenses
Background: The district would like to move from reimbursing the actual cost of meals while an employee is traveling for district business, to a per diem model used by the Office of Financial Management and other school districts. Gratuities for meals are included in the per diem rate, so our policy needs to be revised to reflect this change.
Contact:
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information:
The Board President will close the meeting.
Background:
Presenter:
Contact:
November 9, 2021-Study Session
November 9, 2021-Business Meeting
November 23, 2021-Study Session
November 23, 2021-Business Meeting