Information:
The Edmonds Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on Tuesday October 12, 2021, in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036. The board president will call the meeting to order at 6:30 p.m.
Background:
Policy 1400 states in part, "Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings, (2) special meetings and (3) emergency meetings. Regular Meetings are held at 6:30 pm on the second and fourth Tuesday of each month in the Board Room of the Educational Services Center, 20420 68th Avenue West, Lynnwood, WA 98036 or at other times and places as determined by the presiding officer or by majority vote of the board. An agenda of business to be transacted must be posted on the district website not less than twenty-four (24) hours in advance of the published start time of the meeting. If regular meetings are to be held at places other than the Board Room, or are adjourned to times other than a regular meeting time, notice of the meeting will be made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries."
Information:
The Board President will call the roll.
Background:
Policy #1400 states in part, "Three board members will be considered as constituting a quorum for the transaction of business."
Information:
The Superintendent will present the land acknowledgement.
We acknowledge the original inhabitants of this place, the Sdohobsh people and their successors the Tulalip Tribes, who since time immemorial have taken care of, hunted, fished and gathered on these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water.
By acknowledging these homelands, we commit to working with tribal nations to further the education aims they have identified in our classrooms and schools.
Background:
By honoring those who inhabited the land before us, we help to build understanding around the history of our land and its Indigenous people, as well as set the tone for all people who have been historically marginalized or underserved. A land acknowledgement shares a commitment to honoring Native communities, educates all with in a community in local history, and can demonstrate a sustained commitment to building authentic community relations to advance equity for all.
The Board President will lead the flag salute.
Information:
Single read, approve agenda as presented, or amendment and approval.
Background
In accordance with the regular order of business approved by the board of directors pursuant to Policy 1400, Meeting Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from the consent agenda; this occurs during consideration of the consent agenda.
Policy 1400, Meeting Conduct and Order of Business, provides in part that,"The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present. All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies”.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
The superintendent will provide a brief report on matters of interest to the board.
Background:
Each regular agenda provides an opportunity for the superintendent to report on matters of interest to the board.
Presenter:
Gustavo Balderas
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information:
Approval of Septemeber 21, 2021, study session minutes.
Background
Board Policy 1400,Minutes provides,"It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Unofficial minutes will be provided to board members in advance of the next regularly scheduled meeting of the board and will also be available to other interested citizens. Minutes need not be read publicly, provided that members have had an opportunity to review them before adoption."
Contact:
Gustavo Balderas
Superintendent
425-431-7003
Information: Approval of study session minutes from September 28, 2021
Background:
Board Policy 1400,Minutes provides,"It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Unofficial minutes will be provided to board members in advance of the next regularly scheduled meeting of the board and will also be available to other interested citizens. Minutes need not be read publicly, provided that members have had an opportunity to review them before adoption."
Presenter:
Contact:
Information: Approval of business meeting minutes from September 28, 2021
Background: Board Policy 1400,Minutes provides,"It is the policy of Edmonds School District that the superintendent acting as secretary of the board keeps the minutes of all board meetings. Minutes become official after approval at the board’s next regularly scheduled meeting and must be retained as a permanent record of the district. Unofficial minutes will be provided to board members in advance of the next regularly scheduled meeting of the board and will also be available to other interested citizens. Minutes need not be read publicly, provided that members have had an opportunity to review them before adoption."
Presenter:
Contact:
Situation
The public comment item on the agenda is an opportunity for citizens to address the School Board. Items brought forward during this portion of the agenda will not be acted upon by the Board at this time. Questions may also be referred to the superintendent or staff for examination and later response.
The Board will provide up to thirty (30) minutes during its regular meeting during which the public may comment. If the entire thirty (30) minutes has been used, the board president will have the discretion to provide additional time for comments later in the meeting. The Board encourages public comments; please limit comments to three minutes. The Board President may interrupt if a comment is too lengthy.
Information:
One vote is taken to approve all items contained in the Consent Agenda
Background:
Policy 1420 states in part, "To expedite business at a school board meeting, the board approves the use of a consent agenda which includes those items considered to be routine in nature. The consent agenda will appear on the regular agenda following the approval of minutes of the previous meeting(s). Any item which appears on the consent agenda may be removed on request by a member of the board and placed on the regular agenda. The remaining items on the consent agenda will be voted on by a single motion. The approved motion will be recorded in the minutes, including a listing of all items appearing on the consent agenda."
Contact:
See each item for contact information
Information: Personnel Actions
Background: The personnel report is presented to the Board of Directors for approval of hiring, separation, and change of status authorized by the Superintendent, at each regular meeting. Policy #5005 states in part,"All staff members selected for employment will be recommended by the Superintendent or Designee. Staff members must receive an affirmative vote from a majority of all members of the Board. In the event an authorized position must be filled before the Board can take action, the Superintendent or Designee has the authority to fill the position with a temporary employee who will receive the same salary and benefits as a permanent staff member. The Board will act on the Superintendent's or Designee's recommendation to fill the vacancy at the next regular meeting."
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information:
Molly Barnes -Hilltop Elementary- Physical Education
Trinity Meriwood- eLearning Academy-Computer Gaming, Digital Art and Design, Psychology and German
Background:
WAC 180-82-110 (School district response and support for non-matched endorsements to course assignment for teachers)
Individuals with initial, residency, endorsed continuing, or professional teacher certificates who are employed with a school district under RCW 28A.405.210 may be assigned to classes other than in their areas of endorsement. If teachers are so assigned, the following shall apply:
(1) A designated representative of the district and any such teacher so assigned shall mutually develop a written plan that provides necessary assistance to the teacher, and which provides for a reasonable amount of planning and study time associated specifically with the out-of-endorsement assignment;
(2) Such teacher shall not be subject to nonrenewal or probation based on evaluations of their teaching effectiveness in the out-of-endorsement assignment;
(3) Such teaching assignment shall be approved by a formal vote of the local school board for each teacher so assigned;
(4) A teacher who has completed twenty-four quarter credit hours (sixteen semester credit hours) of course work applicable to a special education endorsement shall be eligible for a pre-endorsement waiver from the special education office per chapter 392-172A WAC which will allow that person to be employed as a special education teacher. All remaining requirements for the special education endorsement shall be completed within five years
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Tentative Agreement between the District and the Public, Professional and Office-Clerical Employee and Drivers Local Union #763, effective August 15, 2021 through August 14, 2025.
Background: The District and the Public, Professional and Office-Clerical Employee and Drivers Local Union #763 have bargained a new Collective Bargaining Agreement. The attached Tentative Agreement reflects the changes that will be effective August 15, 2021 through August 14, 2025.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Covid 19 Vaccination Agreement Document between the District and the Public, Professional and Office-Clerical Employee and Drivers Local Union #763, effective October 18, 2021.
Background: The District and the Public, Professional and Office-Clerical Employee and Drivers Local Union # 763 have agreed that any bus driver who has received the full Covid 19 Vaccine dosage prior to October 18, 2021, may request up to 10 days of unpaid leave in order to reach the fully vaccinated requirement to maintain employment.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Background:
Under Chapter 39.34 RCW, Interlocal Cooperation Act, local government agencies may use another agency's contract for purchases or public works, a process known as “piggybacking”.
As a division of a government agency and former school district, Choice Partners contracts are awarded by the Harris County Department of Education (HCDE) governing board of trustees. Interlocal government-to-government agreements are between HCDE and the government entity wishing to use the Choice Partners cooperative contract.
Because Choice Partners is a division of Harris County Department of Education, it does not need an additional affiliation to make its operation legal. Some cooperatives are not based in a government entity, so must affiliate with one so they will have a government “lead agency.” Using that language, HCDE is the lead agency for Choice Partners.
HCDE merged their three procurement cooperatives into Choice Partners in 2012 to make purchasing even easier for their cooperative members. To optimize processes, Choice Facility Partners, HCDE Purchasing Cooperative and the Gulf Coast Food Co-op, were combined into Choice Partners national cooperative. Combining all contract procurement services for education, facilities, food, supplies and services, and technology makes it easy for client members to access the contracts they need.
Choice Partners national cooperative provides quality services, legal procurement and contract solutions for governmental entities, including school districts, private and charter schools, colleges and universities, municipalities, counties and nonprofits.
There are no costs or obligations to participate with Choice Partners. Registration is free and there are no volume minimums on purchases. Completion of an Interlocal Agreement with Choice Partners is what allows the Edmonds School District to become a participating member of the cooperative.
Business Services will evaluate each contract to determine whether or not the contract meets the requirements of District policy/procedure and Washington State audit requirements.
Information: It is recommended that the Board of Directors approve the renewal of the interlocal agreement between Edmonds College and the Edmonds School District regarding the Edmonds Career Access Program (EdCap).
Background: The purpose of this agreement is to outline the expenditure of Every Student Succeeds Act (ESSA) Grant Funds as resources to improve the data system, social-emotional support for students and retention of students in the Edmonds Career Access Program (EdCap) at Edmonds College in support of their School Improvement Plan.
Presenter:
Mark Madison
Contact:
Mark Madison
CTE Director
College/College Readiness
4250431-7124
Information: Interlocal Agreement between the Edmonds School District and Snohomish County, regarding the Puget Sound Taxpayer Accountability Act
Background: The State of Washington's Legislature established the Puget Sound Taxpayers Accountability Act (PSTAA) pursuant to RCW 43.79.520. Snohomish County is estimated to receive approximately $79 million from PSTAA between 2019-2034, which will be divided between public school districts, institutions of higher learning and organizations involved in early childhood learning. These organizations must be within the boundaries of Sound Transit and have a core mission of improving educational outcomes as described by RCW 43.79.520. The attached interlocal agreement lays out the terms and conditions of the agreement as well as a statement of work/project description, project budget and a services & expenditure plan.
Contact:
Greg Schwab
Assistant Superintendent
(425)431-7105
Lydia Sellie
Executive Director of Business & Finance
(425)431-7015
Information: Resolution # 21-30 for Newly Elected Board Member to attend the WSSDA Conference
Background:
School directors are elected before but take office after the Annual Conference of the Washington State School Directors’ Association. It is to the advantage of the District to have its directors and directors-elect attend the workshops and orientation programs at the Conference and to exchange ideas with school directors from elsewhere in the state.
Past Actions:
Resolution #19-35 was approved 11/12/2019 and Resolution #15-57 was approved 11/10/2015 to allow newly elected board members to attend the Washington State School Directors Association annual conference.
Contact:
Gustavo Balderas
Superintendent/Secretary to the Board
425-431-7003
Information: Agreement with Brock's Academy for special education services
Background: This agreement provides for an alternative placement, if needed, for students with disabilities for the 2021-22 school year. Three students are expected to require services for a total of $294,498.
Information: Covid 19 Vaccination Agreement between the District and the PSE Association of Office Personnel, effective October 18, 2021.
Background: The District and the PSE Association of Office Personnel have agreed that any Office Personnel employee who has received the full Covid 19 Vaccine dosage prior to October 18, 2021, may request up to 10 days of unpaid leave in order to reach the fully vaccinated requirement to maintain employment.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Impacts of Covid-19 between the District and the SEIU Local 925 Maintenance Trades Employees for the 2021-2022 school year.
Background: The District and the SEIU Local 925 Maintenance Trades Employees have agreed that they will follow public health and safety requirements, including those established by the Governor, the Department of Health (DOH), Labor and Industry (L&I), Office of the Superintendent of Public Instruction (OSPI), and K-12 COVID 19 Requirements for the 2021-2022 school year and breaks down the specific requirements.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Impacts of Covid-19 between the District and the SEIU Local 925 Custodians, Food Service Drivers, and Warehouse Employees for the 2021-2022 school year.
Background:
The district and the SEIU Local 925 Custodians, Food Service Drivers, and Warehouse Employees have agreed that they will follow public health and safety requirements, including those established by the Governor, the Department of Health (DOH), Labor and Industry (L&I), Office of the Superintendent of Public Instruction (OSPI), and K-12 COVID 19 Requirements for the 2021-2022 School Year and the Memorandum of Understanding breaks down the specific requirements.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Memorandum of Understanding Impacts of Covid-19 between the District and the SEIU Local 925 Food Service Employees for the 2021-2022 school year.
Background: The District and the SEIU Local 925 Food Service Employees have agreed that they will follow public health and safety requirements, including those established by the Governor, the Department of Health (DOH), Labor and Industry (L&I), Office of the Superintendent of Public Instruction (OSPI), and K-12 COVID 19 Requirements for the 2021-2022 School Year and this Memorandum of Understanding breaks down the specific requirements.
Presenter:
Contact: Debby Carter
Executive Director, Human Resources
425-431-7023
Information: Superintendent Balderas will provide an update to the Board regarding the 2021-2022 school re-entry.
Background: During the COVID-19 pandemic the district has been provided guidance from the Governor's office, state and local health departments, Labor and Industries and the Office of Public Instruction (OSPI) for student learning and safe operation of our sites. The district has provided updates to the Board of Directors as guidance changed and plans were revised. Updates will continue until we are able to operate without restriction.
Presenter:
Gustavo Balderas
Contact:
Harmony Weinberg
Communications Manager
425-431-7044
Information:
An update on the Teacher's of Color (TOC) Foundation work with the Edmonds School District
Background:
The TOC works to bring a culture of diversity to the teaching faculty of the Edmonds School District by recruiting, educating, and retaining teachers to meet the needs of our student population by recruiting culturally responsive, compassionate and equity-centered future educators who will serve all students, their families, and the surrounding communities holistically.
Edmonds' students have been increasingly vocal for teachers, administration and curriculum that reflect their diverse backgrounds.
The Teachers of Color (TOC) Foundation was formed in response to the feedback received from Edmonds School District students and school community members regarding equity in education. An annual scholarship program was created to increase the teacher diversity in the Edmonds School District.
The district comprises 55% students of color while the teaching staff is predominantly white (89%).
The recent pandemic has demonstrated the inequities that continue to impact communities of color especially in access to education. Closing the opportunity gap among students of color is critical to improving student success and is a benefit for all students. Other benefits include:
Presenter:
Diana White
Information: Contract between the Edmonds School District and Northwest Educational Service District 189 for the Student Assistance Professionals (SAP)
Background: This contract finalizes the hiring of 4 Student Assistance Professionals (SAPs) through a partnership grant with ESD 189. This will also be paid for using resources formerly allocated for School Resource Officers. These professionals will support each of our middle and high schools as they work to address issues of student substance abuse. Each SAP will provide support to a middle school and a high school in each quadrant as well as Scriber Lake High School and eLearning. The SAPs will provide support for students who are dealing with drug and alcohol use and will also provide support groups for students. Additionally, they will be available for classroom presentations on topics related to substance use and abuse.
This contract was tabled at the 9/14 meeting until it could be revised for clarifying language about the scope of work and the addition of a cancelation clause for the district.
Greg Schwab worked to make the necessary changes and a new Scope of Work is attached. Additionally, the language regarding Termination has been revised.
Contact:
Greg Schwab,
Assistant Superintendent
(425)431-7105
Lydia Sellie,
Executive Director of Business & Finance
(425)431-7015
Information: Board President will adjourn
Background:
Presenter:
Contact:
October 19, 2021-Study Session
October 26, 2022-Study Session
October 26, 2022-Business Meeting